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<DIV><SPAN class=998025515-12122008><FONT face=Arial size=2>OSFA
members,</FONT></SPAN></DIV>
<DIV><SPAN class=998025515-12122008><FONT face=Arial
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=998025515-12122008><FONT face=Arial size=2>The following
employment opportunity is being sent on behalf of the Department of Geology and
Mineral Industries.</FONT></SPAN></DIV>
<DIV><SPAN class=998025515-12122008><FONT face=Arial
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=998025515-12122008>
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<TD class=H2heading>
<CENTER> </CENTER>
<CENTER>PRINCIPAL EXECUTIVE/MANAGER C</CENTER></TD></TR>
<TR>
<TD class=bodyText>
<CENTER>(Fiscal Officer)</CENTER><BR></TD></TR>
<TR>
<TD class=bodyText>
<CENTER>$4,039 - $6,249 MONTHLY <BR><BR></CENTER></TD></TR>
<TR>
<TD class=bodyText><BR><STRONG>GENERAL
INFORMATION</STRONG><B><BR></B> <BR>This position is with the
Department of Geology and Mineral Industries in Portland,
Oregon.<BR> <BR>The recruitment will be used to establish a
list of qualified candidates to fill one position with the
Department of Geology and Mineral Industries.<BR> <BR>If you are
interested in the current vacancy, your application must be received
within two (2) weeks from the open date of this
announcement.<BR> <BR><BR><STRONG>TO
QUALIFY</STRONG><BR><STRONG> </STRONG><BR>Your<B> PD 100 application
form and cover letter</B> will be reviewed to verify that you meet the
qualifications stated in this section. To receive credit, your
application form must clearly show that you
have:<BR> <BR> Five years of experience
in supervision, staff-technical, or professional-level work related to
finance, budget and
accounting.<BR> <BR> a. Preparing,
tracking, analyzing and justifying complex financial
data.<BR> b. Recommending and installing
accounting methods, procedures and records<BR>
c. Preparing financial statements and
reports<BR> d. Analyzing and interpreting
complex accounts and account
relationships<BR> <BR> This experience
must have included at least one year of supervision and management of a
program, section, or unit which included one or more of the following
areas:<BR> <BR> a. Development of
program rules and policies<BR> b.
Development of long and short range goals and
plans<BR> c. Program
evaluation<BR> d. Budget
preparation<BR> <BR>A Bachelor’s degree or equivalent course work
(144 quarter or 96 semester hours) in a field related to management such
as Business or Public Administration, or a field directly related to the
employing agency, may be substituted for up to three years of the required
experience but will not substitute for the one year of specialized
experience.<BR> <BR><B>In the “work History” section on your
application, you must clearly describe your experience in each of the a),
b), c), d), areas listed. Failure to provide this information may
result in elimination your application from further
consideration.</B><BR><B> </B><BR><B>Note:</B> Preference may
be given to candidates with experience in activities similar to those of
the program involved. Variations may also be made to the number of
years of experience required or education
equivalencies.<BR> <BR><B>To receive credit for all required/related
coursework, you must submit a photocopy of your transcripts with your
application. </B><BR> <BR>You must have a valid driver’s license
and a good driving record.<BR> <BR> <BR><B>IF YOU QUALIFY, SEE
TEST section of this
announcement.</B><BR> <BR> <BR><STRONG>DUTIES AND
RESPONSIBILITIES</STRONG><BR> <BR>This position is responsible for
the development, tracking, analysis, and reporting of the agency’s budget
and financial reports of the agency. Responsible for accounting,
finances, purchasing, inventory control, and facilities. Supervises
subordinate fiscal office personnel by assigning work, developing work
procedures consistent with Agency policy, establishing work schedules and
monitoring work performed by subordinates in order to meet contractual
obligations, goals, objectives and deadlines.<BR> <BR><B>Manages
Agency Financial Systems</B><BR>
<UL type=disc>
<LI>Responsible for fiscal operations and integrates agency accounting
with state financial control systems. Responsible for overseeing
payroll, accounting and cash management functions. Responsible for
adhering to state guidelines, policies and GAAP. Responsible for
creating, implementing and overseeing appropriate internal procedures
are in place. Recommends revisions to agency policy. Communicates and
enforces requirements.
<LI>As part of the biennial budget preparation process, and in
cooperation with the agency management team, prepares analyses for
budget items. Develops or coordinates preparation of financial aspects
of budget decision packages, workload measures, and other material
necessary for preparation and submission of the agency budget request.
<LI>Ensures the agency operates within its appropriations and funding
sources, identifying and analyzing budget issues, and recommending
options to management.
<LI>Analyzes actual verses estimated project expenditures and determines
variances within a complex mix of funding structures and partnership
agreements. Isolates problems that need adjustment and makes
recommendations to improve project budget plan process.
<LI>Serves as the Agency’s Oregon Budget Information Tracking System
(ORBITS) coordinator, the primary contact with Department of
Administrative Services (DAS) on issues related to the biennial
budget. Coordinates Position Information Control System (PICS)
reporting. </LI></UL><B> </B><BR><STRONG>Financial
Reporting</STRONG><BR><B> </B><BR>On a monthly and/or quarterly basis
prepare or have prepared:<BR>
<UL type=disc>
<LI>Staff payroll distribution allocations to project accounts.
<LI>Revenue control report including Treasury match.
<LI>Expenditure and revenue reports by project and program.
<LI>Accounts receivable invoices to clients for services provided.
<LI>Accounts payable vendor voucher payments.
<LI>Inter-agency transfers.
<LI>Contracted expenditures status reports.
<LI>Federal and State client agencies financial reports.
<LI>Funds allotment plans.
<LI>Statement of Cash Flows & Period Ending Balances.
<LI>Prepare or have prepared the annual Agency Financial Statements
<LI>Prepares other reports as requested or appropriate to meet business
needs. </LI></UL> <BR><B>Supervise Business Office Fiscal Services
Section</B><BR>Provides leadership and direction for agency fiscal
section. Supervise, hire, monitor performance, develop, coach,
schedule & assign work, provide or arrange for training of
subordinates, set expectations, respond to and resolve employee grievances
and recommend personnel actions. Assures delivery of service is timely and
meets agency needs. Participates in agency wide planning to achieve
unit and agency goals.<BR> <BR><BR><STRONG>WORKING
CONDITIONS</STRONG><BR> <BR>Normal office conditions with frequent
use of personal computer. Works a professional work week. Occasional
travel to field offices, Salem, and out of town Governing Board
meetings.<BR> <BR> <BR><STRONG>TEST SECTION – You must answer
the following
questions.</STRONG><BR><STRONG> </STRONG><BR><STRONG>Use a separate
sheet of paper.</STRONG> Write down any work experience (paid or
unpaid) and training that you have which is related to each
question. Limit your answer to each question to no more than one (1)
page per question. Be sure that the jobs where you gained the
experience you describe in your answers are listed in the Work History
section of your application form. Your grade will be based upon
your answers.<BR> <BR>If there are several parts to a question,
answer each part separately. Number your answers to agree with the
question. Attach the answer sheet to your
application. Your application will not be accepted if it is
incomplete.<BR> <BR><STRONG>1.</STRONG> Describe two examples
of budget preparation experiences you have completed. Include the
size of the budget, what the budget was for, any management accounting
tools used and how they were used to report and analyze actual versus
budgeted expenditures, and how you used this
information.<BR> <BR><STRONG>2.</STRONG> Describe your
experience and in particular your approach to managing fiscal operations,
including AP/AR, cash flow, and treasury
reporting.<BR> <BR><STRONG>3.</STRONG> Describe your fiscal
operations experience with multiple projects of highly varied scope
dealing with federal, state and local funding
partners<BR> <BR><BR><STRONG>HOW TO
APPLY </STRONG><BR> <BR><B>Interested persons are asked to
submit:</B><BR>
<UL type=disc>
<LI><B><A
href="http://www.oregonjobs.org/DAS/STJOBS/stjobsapplication.shtml#Standard_Application__PD100_">State
of Oregon Application form (PD100)</A></B>
<LI><B>Cover Letter</B> (No more than two pages describing how your
experience and education meet the qualifications described in this
announcement.)
<LI><B>Test Questions</B> (No more than one page per question)
<LI><B>Transcripts if using education to meet minimum qualifications</B>
</LI></UL> <BR>If you have a disability and need an alternate format
in order to complete the employment process, you may call Recruitment
Services at (503) 378-2130 or TTY (503) 378-4672 for the hearing
impaired. Please be prepared to leave a message describing the
alternate format needed.<BR> <BR> SEND completed application
materials to:<BR> <BR> Human Resource Services
Division<BR> HRMC – Attn. Patty Cuno<BR> 155 Cottage St NE
U30<BR> Salem, OR 97301-3968<BR> <BR>You may FAX your
application materials to (503) 373-7684. Your application materials
must be received by the close date and must be complete and legible.
We are unable to acknowledge or verify receipt of applications due to the
large volume.<BR> <BR>NOTICE of results will be sent by mail.
Although agencies are not required to delay their selection process, you
may request a review of the results. Your request must be received
within 10 days from the date of the notice. Additional information
cannot be accepted. However, if your application was not accepted
and if the recruitment is still open, you may submit a new application as
long as it's received in our office by the close
date.<BR> <BR><B>Note: Emailed applications will not be
accepted.</B><BR> <BR>SUBMIT only the required materials.
Reference letters or work examples should be kept for
interviews.<BR> <BR>KEEP a copy of your application for job
interviews. COPIES ARE NOT PROVIDED.<BR> <BR>The pay on all
announcements may change without notice.<BR>
<DIV align=center><BR><STRONG><I>DEPARTMENT OF GEOLOGY AND MINERAL
INDUSTRIES IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED
TO WORK FORCE
DIVERSITY.</I></STRONG></DIV> <BR></TD></TR></TBODY></TABLE></SPAN></DIV>
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