From osps-news at omls.oregon.gov Wed Oct 4 07:30:47 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 4 Oct 2023 14:30:47 +0000 Subject: OSPS E-News ~ October CAB Release - Standard Operations Updates In-Reply-To: References: Message-ID: Title: October CAB Release - Standard Operations Updates Good afternoon, Below are some updates made in Workday that were presented to the Change Advisory Board on Sept. 28, 2023, and implemented this week: * Updated time entry names for the physicians at Oregon State Hospital (OSH) * Updated rates per CBA changes for Tree Feller from $1.25 per hour to $1.50 per day o Email sent directly to impacted agencies, ODOT, Forestry and Parks * Updated rates for the following earnings: o Differential - Pesticide License to $2.75 per hour o Shift Differential - SDB = rate change to $5.00 o Differential - Clinical Oversight of Trainee to 5% o Differential - OSH 11-5 to $3.50 o Differential - OSH 3-11 to $3.70 * For all SEIU, sick leave now counts as time worked for determining overtime in the week * The time entry code Straight Time Accrued made unavailable for all employees except Oregon State Police. * Employees who entered straight time accrued need to remove it and enter time worked to allow Workday to calculate straight time. Please refer to employee training in Workday for detailed instructions on time entry for straight time eligible employees: https://wd5.myworkday.com/oregon/learning/course/abd32d1959d410010ff44517a0990000?record=70b57aa5b27e9002073c4e78d9790000&type=9882927d138b100019b928e75843018d * Please note: The Straight Time Accrued code was only added for employees to use during the crossover week in December of 2022. Straight time eligible employees only need to enter time worked and straight time will be calculated similar to how overtime is calculated. Sincerely, Department of Administrative Services (DAS) Workday Team [cid:image001.jpg at 01D9F619.539306A0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9046 bytes Desc: image001.jpg URL: From osps-news at omls.oregon.gov Fri Oct 6 09:47:00 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 6 Oct 2023 16:47:00 +0000 Subject: OSPS E-News ~ FW: [ACFR-contacts-news] Career Mobility Project - Accountant 1 and 2 positions In-Reply-To: References: Message-ID: On behalf of SARS Jason Robinson 971-900-7688 [cid:image002.jpg at 01D9F83A.09E08140] From: Acfr-contacts-news On Behalf Of HAMILTON Robert W * DAS Sent: Friday, October 6, 2023 9:10 AM To: acfr-contacts-news at omls.oregon.gov Subject: [ACFR-contacts-news] Career Mobility Project - Accountant 1 and 2 positions Good morning, There is a new program starting for state workers called The Career Mobility Program, which offers no-cost education and guided support for employees to move into Accountant 1 & 2 positions. It's a year-long program that will allow participants to continue working and maintain their benefits while moving forward in their careers. Check out the website (www.upliftoregon.org/career-mobility/) or the attached memorandum for more details. In addition, an attached flyer has details on an information session about Career Mobility coming up on October 16, 2023. Application Process: Classes are scheduled to begin January 8, 2024, and applications must be submitted no later than 5:00 p.m. on November 2, 2023. The application portal opened on October 2, 2023. Incomplete applications will not be considered. To apply, you must submit a full application on the Uplift Oregon Website (www.upliftoregon.org/career-mobility/). With the continuing need for qualified accountants in state government, this is a really exciting new program for state workers and state agencies! Rob [A picture containing logo Description automatically generated]Robert W. Hamilton, CPA Statewide Accounting and Reporting Services Manager Chief Financial Office 971-719-3031 http://www.oregon.gov/DAS/financial/acctng Pronouns: he, him, his -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 26726 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 9046 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 8176 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 9_26_23 CM Accounting Pilot Memorandum.pdf Type: application/pdf Size: 162820 bytes Desc: 9_26_23 CM Accounting Pilot Memorandum.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Career Mobility Info Session Flyer (3) (003).pdf Type: application/pdf Size: 3147109 bytes Desc: Career Mobility Info Session Flyer (3) (003).pdf URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From osps-news at omls.oregon.gov Fri Oct 13 11:57:15 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 13 Oct 2023 18:57:15 +0000 Subject: OSPS E-News ~ FW: REMINDER: Unsaved Enrollments In-Reply-To: References: Message-ID: Good morning, Forwarding on behalf of PEBB. Best Regards, Vangie Barizo System Analyst Oregon Statewide Payroll Services From: PEBB - PDB Administration Sent: Friday, October 13, 2023 9:25 AM To: PEBB - PDB Administration Cc: PEBB Benefits Subject: REMINDER: Unsaved Enrollments Importance: High Good morning, Just a reminder to please check your Home Page Alerts in the system to see if there are any unsaved QSCs. If the record is not saved, the information does not get sent to the plans in our weekly files and delays important updates needed for members. Also, even though the ?Open? section for Open Enrollment is active and open, if you make changes in that section you must still click the ?save? button to save those changes. No QSC is needed for Open Enrollment. You may have multiple Home Page Alerts, but the Unsaved Enrollments are divided in two; * Unsaved Enrollments ? Agency Admin need to review and save. * Unsaved Enrollments from Member Module ? Members did not complete and save so they need to be contacted and reminded to go back in the system to finish, review and save. [cid:image001.jpg at 01D9FDB4.D10C86E0] Thank you!! ? Miriam Sierra Pebb.Benefits System Administrator OREGON HEALTH AUTHORITY Health and Policy Analytics Public Employees? Benefit Board Miriam.Sierra at oha.oregon.gov Mobile: 503-930-3360 Desk: 503-378-8069 Fax: 503-373-1654 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 14768 bytes Desc: image001.jpg URL: From osps-news at omls.oregon.gov Mon Oct 16 11:34:30 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 16 Oct 2023 18:34:30 +0000 Subject: OSPS E-News ~ FW: Agency Update - OE Unenroll Reports - October 16, 2023 In-Reply-To: References: Message-ID: Hello, Forwarding on behalf of PEBB. Best Regards, Vangie Barizo System Analyst Oregon Statewide Payroll Services From: PEBB - PDB Administration Sent: Monday, October 16, 2023 11:21 AM To: PEBB - PDB Administration Cc: PEBB Benefits Subject: Agency Update - OE Unenroll Reports - October 16, 2023 Good morning, The OE Unenroll Reports ready for agencies. The report information is from this morning?s enrollment (around 10am). There is a specific process that agencies will follow in order to access these reports. The process guide is attached. If you are unable to access your folder or if more admin access is needed, please let us know and we can grant the access. The PDB document management is a secure way to transfer files. Agencies and PEBB can upload or download files as needed or requested. The OE Unenroll Reports have already been loaded to each agencies folder (DAS has many combined in one folder, separated by agency in the spreadsheet). The description name is ?Unenroll report as of 10-16-2023?. There are four tabs in each report: 1. All Employees: * Completed by member highlighted in green * Completed by Admin highlighted blue * Complete-Partial highlighted light orange, meaning member got past core page but did not go through entire process * Not completed highlighted orange 1. Unenrolled - lists only those not complete 1. Complete ? lists those that show completed by member or admins 1. Opt Out and Declines ? lists those members who did or did not complete Below is the projected schedule of when the reports will be available. Please note that you will need to receive an email first notifying you that they are ready in document management as it is a manual process. OE Unenroll Report Schedule: * 10/11/2023 * 10/16/2023 (today) * 10/18/2023 * 10/23/2023 * 10/25/2023 * 10/27/2023 * 10/30/2023 * 10/31/2023 * 11/1/2023 Thank you, Miriam Sierra Pebb.Benefits System Administrator OREGON HEALTH AUTHORITY Health and Policy Analytics Public Employees? Benefit Board Miriam.Sierra at dhsoha.state.or.us Mobile: 503-930-3360 Desk: 503-378-8069 Fax: 503-373-1654 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Process for Uploading-Downloading files in PDB_AgencyReports.pdf Type: application/pdf Size: 145616 bytes Desc: Process for Uploading-Downloading files in PDB_AgencyReports.pdf URL: From osps-news at omls.oregon.gov Tue Oct 17 15:43:53 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 17 Oct 2023 22:43:53 +0000 Subject: OSPS E-News ~ W2 envelopes Message-ID: Payroll professionals, OSPS has identified an online source for purchasing W-2 envelopes that will fit the WD printed 2023 W-2 format. Most offer discounts for volume purchases and some for return customer ordering. You should use the envelope criteria noted below if purchasing envelopes through another source. 2023 W-2 envelope criteria: Double Window Envelope (Upper left/Lower right) for 4-Up W-2 and 1099-R forms (5 5/8 inches x 9 inches) ZBP Forms 5210 6 Mile Ct. Ste 2 Comstock Park, MI 49321 (866) 341-3799 W-2 4-up Double Window Envelope Web link to order moisture seal or self-adhesive envelopes: http://www.zbpforms.com/W_2_4_up_Double_Window_Envelope_p/dw4s.htm Product description: W2 Envelope - 4 up V1 If you are planning to or have contracted with P&D to mail out the W2s for your agency, you will not need to purchase envelopes separately. Best Regards, Vangie Barizo System Analyst Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at omls.oregon.gov Tue Oct 17 16:00:36 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 17 Oct 2023 23:00:36 +0000 Subject: OSPS E-News ~ W2 envelopes In-Reply-To: References: Message-ID: Payroll professionals, We are going to be printing out all W-2s this year. You'll need to order envelopes or work with DAS P&D on your distribution needs. If you are planning to or have contracted with P&D to distribute the W2s for your agency, you will not need to purchase envelopes separately. Best Regards, Vangie Barizo System Analyst Oregon Statewide Payroll Services From: BARIZO Evangeline * DAS Sent: Tuesday, October 17, 2023 3:44 PM To: osps-news at omls.oregon.gov Subject: W2 envelopes Payroll professionals, OSPS has identified an online source for purchasing W-2 envelopes that will fit the WD printed 2023 W-2 format. Most offer discounts for volume purchases and some for return customer ordering. You should use the envelope criteria noted below if purchasing envelopes through another source. 2023 W-2 envelope criteria: Double Window Envelope (Upper left/Lower right) for 4-Up W-2 and 1099-R forms (5 5/8 inches x 9 inches) ZBP Forms 5210 6 Mile Ct. Ste 2 Comstock Park, MI 49321 (866) 341-3799 W-2 4-up Double Window Envelope Web link to order moisture seal or self-adhesive envelopes: http://www.zbpforms.com/W_2_4_up_Double_Window_Envelope_p/dw4s.htm Product description: W2 Envelope - 4 up V1 If you are planning to or have contracted with P&D to mail out the W2s for your agency, you will not need to purchase envelopes separately. Best Regards, Vangie Barizo System Analyst Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at omls.oregon.gov Thu Oct 19 15:19:42 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 19 Oct 2023 22:19:42 +0000 Subject: OSPS E-News ~ State Tax Withholding Withholding Update - Initial Notice to Employees and Payroll Talking Points Message-ID: Hello Payroll Professionals, Attached are PDF documents for the state tax withholding update: Initial Email to Employee - State Tax Withholding Update Payroll Partner Talking Points - State Tax Withholding Update The initial email will be sent today, Oct. 19, 2023 to all employees that had multiple payments in a single pay period since Dec. 1, 2023 . We are using emails pulled from Workday to distribute communication to employees. There are employees from some agencies that do not have email addresses in Workday. We will post the list of employees that do not have emails for Payroll Partners in Workday Drive soon(Drive>Payroll Partner Resources>October 2023). Payroll Partners will need to get communication to their employees that do not have email addresses on file. This does not apply to Legislative and Judicial Branches as they will communicate directly to their impacted employees. We will reach out to these agency contacts to provide the list of employees. Please reach out to us with any questions by creating a case in Workday. Thanks, Seth Lewis DAS Workday Oregon System Payroll Manager 503-983-1582 [cid:image001.jpg at 01DA029E.B83EE970] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9046 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Payroll Partner Talking Points - State Tax Withholding Update.pdf Type: application/pdf Size: 420182 bytes Desc: Payroll Partner Talking Points - State Tax Withholding Update.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Payroll Partner Talking Points - State Tax Withholding Update.pdf Type: application/pdf Size: 420182 bytes Desc: Payroll Partner Talking Points - State Tax Withholding Update.pdf URL: From osps-news at omls.oregon.gov Thu Oct 19 15:30:33 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 19 Oct 2023 22:30:33 +0000 Subject: OSPS E-News ~ FW: State Tax Withholding Withholding Update - Initial Notice to Employees and Payroll Talking Points In-Reply-To: References: Message-ID: Apologies...here is the initial email to employees. Thanks, Seth Lewis 503-983-1582 [cid:image001.jpg at 01DA029E.B83EE970] From: LEWIS Seth * DAS Sent: Thursday, October 19, 2023 3:20 PM To: Osps-newslist Subject: State Tax Withholding Withholding Update - Initial Notice to Employees and Payroll Talking Points Hello Payroll Professionals, Attached are PDF documents for the state tax withholding update: Initial Email to Employee - State Tax Withholding Update Payroll Partner Talking Points - State Tax Withholding Update The initial email will be sent today, Oct. 19, 2023 to all employees that had multiple payments in a single pay period since Dec. 1, 2023 . We are using emails pulled from Workday to distribute communication to employees. There are employees from some agencies that do not have email addresses in Workday. We will post the list of employees that do not have emails for Payroll Partners in Workday Drive soon(Drive>Payroll Partner Resources>October 2023). Payroll Partners will need to get communication to their employees that do not have email addresses on file. This does not apply to Legislative and Judicial Branches as they will communicate directly to their impacted employees. We will reach out to these agency contacts to provide the list of employees. Please reach out to us with any questions by creating a case in Workday. Thanks, Seth Lewis DAS Workday Oregon System Payroll Manager 503-983-1582 [cid:image001.jpg at 01DA029E.B83EE970] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9046 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Initial Email to Employees - State Tax Withholding Update.pdf Type: application/pdf Size: 258718 bytes Desc: Initial Email to Employees - State Tax Withholding Update.pdf URL: From osps-news at omls.oregon.gov Tue Oct 24 16:42:22 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 24 Oct 2023 23:42:22 +0000 Subject: OSPS E-News ~ Year end forum Message-ID: Good afternoon, Workday Payroll will host the 2023 Year End Forum on Nov. 2, 2023, from 2 - 4 p.m. Please use this meeting link: Workday Payroll Year End Forum 2023 to add the forum to your calendar and access the meeting. The meeting will be recorded for those who are unable to attend. We look forward to seeing you there. Thanks, Workday Payroll Team [cid:image001.jpg at 01DA0699.0F5124F0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9046 bytes Desc: image001.jpg URL: From osps-news at omls.oregon.gov Thu Oct 26 11:36:42 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 26 Oct 2023 18:36:42 +0000 Subject: OSPS E-News ~ October CAB Release Items Approved for Production Message-ID: Payroll Partners, The October Workday Change Advisory Board (CAB) process is complete, and the items below were approved on Oct. 19, 2023, for implementation and are now active in Workday: * W-2 Configuration in Workday * State Withholding Update (see attached file) * OSPOA - New time entry code/earning code for OSPOA Command Center employees to pay x2 regular rate of pay. * 2023 - 2025 CBA Rate Changes for Oregon State Hospital (OSH) - SEIU employees effective Aug. 1, 2023 * 2023 - 2025 CBA changes for Oregon State Police (AFSCME and OSPOA) * Oregon State Police AFSCME employees eligible for on-call time * OSPOA comp time training code deactivated. * OSPOA Criminal Investigations Division and Special Investigations Unit differential not included in leave payouts. * Oregon State Police removal of 96-hour time off plan balance upper limit for Holiday Leave | Time Off plan. Creation of two reports. * Secretary of State policy update to vacation cap payoff on termination * Secretary of State - Personal Business Leave - Remove the 6-month wait. * Create of custom app for release management Thanks, DAS Workday Payroll Team [cid:image001.jpg at 01DA07FF.78641210] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9046 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: State Tax Withholding Update in Workday Payroll.pdf Type: application/pdf Size: 215370 bytes Desc: State Tax Withholding Update in Workday Payroll.pdf URL: From osps-news at omls.oregon.gov Fri Oct 27 08:55:16 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 27 Oct 2023 15:55:16 +0000 Subject: OSPS E-News ~ SEIU Sick Leave Counts as OT Retro Correction Process Message-ID: Payroll Partners, To retroactively correct SEIU sick leave to count as overtime hours worked in a week, please follow the guide below: * Run the following reports to identify the impacted population: o Absence | Calculated Time Tracking Hours and Allocation ? Use dates 8/1/2023 to present ? Use time calculation tags AST-Additional Straight Time and Sick Leave (Time off) * Run a time calculation for the week or weeks that an employee had sick leave and worked additional hours o Time will need to be re-submitted and approved to pick up the updated time calculation in retro results Please remember this change to SEIU is effective August 2023 and going forward. Thanks, Seth Lewis 503-983-1582 [cid:image001.jpg at 01DA08B3.4DBF6CD0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9046 bytes Desc: image001.jpg URL: From osps-news at omls.oregon.gov Fri Oct 27 12:46:34 2023 From: osps-news at omls.oregon.gov (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 27 Oct 2023 19:46:34 +0000 Subject: OSPS E-News ~ FW: CPERS & IAP VC Reconciliation In-Reply-To: References: Message-ID: Good afternoon, Forwarding on behalf of CPERS. Best Regards, Vangie Barizo System Analyst Oregon Statewide Payroll Services From: DAS_Centralized_PERS_Services_Team On Behalf Of TOBIASSON Shauna M * DAS Sent: Friday, October 27, 2023 9:37 AM To: das_centralized_pers_services_team at omls.oregon.gov Subject: [DAS_Centralized_PERS_Services_Team] CPERS & IAP VC Reconciliation Good morning Payroll Partners, CPERS has begun reconciling IAP Voluntary Contributions (IAP VC) for 2023. If current or terminated employees have under or overpaid their IAP VC, agency payroll offices will receive an email requesting adjustments. For more information about IAP VC, please visit the CPERS website. An overview of the IAP VC process can be found under the "resource" section. Please contact Jannel.m.kropf at das.oregon.gov with any questions. Thank you, Shauna Tobiasson Senior CPERS Analyst, Leadworker DAS Centralized PERS Services Team Cell: 971-719-3173 Website: https://www.oregon.gov/das/Financial/Payroll/Pages/cpers.aspx -------------- next part -------------- An HTML attachment was scrubbed... URL: