OSPS News ~ FW: Mid-Month Time Entry New Update

[RENTZ Shelley * DAS]

On behalf of Workday Admin
____________________________________________________________________________________________________________________________________________
This message is being sent to statewide listservs for agency directors, payroll and HR.
Automatic system approval for mid-month time entry in Workday is ending.

Who
This affects hourly employees, overtime-eligible salaried staff, and anyone receiving mid-month pay beyond their regular salary. This is most common for payment of overtime, differentials, and premium pay.

What
Employees must enter and submit time for approval by managers before the mid-month Workday payroll processing deadline, to be paid on the mid-month pay day.

When
Starting with the August 2025, mid-month payroll processing deadline, Workday will no longer auto-approve time entries for mid-month payroll.

How
Follow your agency's deadlines. Agencies may have more specific deadlines for time entry, review, and approval. Contact your agency payroll office if you have questions about time entry or payroll deadlines for your agency.

Tips for success in August
For Employees

  *   For mid-month payment of July overtime, differentials, premium pay, or other eligible pay types above your regular salary, you must enter and submit your time for approval before your agency's payroll deadline.
For Managers

  *   Meet the approval deadline. All time worked for July must be approved prior to the Workday payroll processing deadline of Aug. 11, 2025.
  *   Delegate Workday tasks if you are out of the office or unavailable to approve timesheets by the deadline.
  *   When setting up delegations include "Start on My Behalf" tasks displayed below:

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For Agency Payroll, Human Resources and Managers

  *   Frequently run time reports to review unsubmitted and unapproved time entry for your agency or your team:
PAY|Workers with Time details Not Submitted
PAY|Workers with Unapproved Time Review Events

Resources
Share the resources below within your agency and follow up with employees about this change.
For Employees

  *   Employee Time Entry Overview<https://wd5.myworkday.com/oregon/email-universal/inst/25755$2021/rel-task/2998$40834.htmld> (New Help Article)
  *   Frequently Asked Questions for Stopping Time Entry Auto Approve<https://wd5.myworkday.com/oregon/email-universal/inst/21037$38892/rel-task/2998$33471.htmld>
  *   Mid-Month Time Entry Update - Workday Announcements - PDF attached
For Managers

  *   Manager Time Approval Overview<https://wd5.myworkday.com/oregon/email-universal/inst/25755$2031/rel-task/2998$40834.htmld> (New Help Article)
  *   Delegate My Tasks<https://wd5.myworkday.com/oregon/email-universal/inst/25755$808/rel-task/2998$40834.htmld> (Help Article)
  *   Frequently Asked Questions for Stopping Time Entry Auto Approve<https://wd5.myworkday.com/oregon/email-universal/inst/21037$38883/rel-task/2998$33471.htmld>
  *   Mid-Month Time Entry Update - Workday Announcement - PDF Attached

Need help?
Create a Workday Help Case if you have follow-up questions or concerns about this change.


Regards,


DAS Chief Human Resource Office
DAS Office of State Controller
DAS Workday Oregon Program

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Attachment: Mid-Month Time Entry Updates WD Announcements




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