From Timothy.LOWRY at das.oregon.gov Mon Dec 1 13:53:24 2025 From: Timothy.LOWRY at das.oregon.gov (LOWRY Timothy * DAS) Date: Mon, 1 Dec 2025 21:53:24 +0000 Subject: OSPS News ~ Important Reminder: Retro Processing and Payroll Negative Clearing for 2025 Year-End Message-ID: Dear Payroll Partners, As we approach year-end processing, please review the following important reminders regarding retro entries and payroll negative clearing: Retro Processing for 2025 * All retroactive entries for 2025 (both positive and negative) will be pulled into the November R2 payroll run to ensure proper year-end tax reporting. * Do not enter any "Miscellaneous - Agency Clearing of Payroll Negatives" earning code for negatives appearing in the December 2025 open period. Why This Matters * The clearing input code will not pull into Nov R2, even though the retro entries will. * If you use the Miscellaneous - Agency Clearing of Payroll Negatives code in the December payroll, it will result in an overpayment to the employee. * This code places funds on the payroll to offset the negative. * Since the negative will already be removed from December R1 and processed with November R2, the employee will receive duplicate funds. After November R2 If a negative was cleared centrally and not recovered through payroll, you must take one of the following actions before 12/31/2025: 1. Submit a MARA to collect the full amount on the December R1 payroll. 2. Collect the amount directly from the employee by 12/31/25. 3. Open a Help Desk case to request an On Demand payment to post a gross-up for any portion of the negative that will not be collected in 2025. Thank you for your attention to this matter and for helping ensure accurate year-end processing. OSPS Team -------------- next part -------------- An HTML attachment was scrubbed... URL: