From Timothy.LOWRY at das.oregon.gov Thu Jul 10 07:00:50 2025 From: Timothy.LOWRY at das.oregon.gov (LOWRY Timothy * DAS) Date: Thu, 10 Jul 2025 14:00:50 +0000 Subject: OSPS News ~ June 2025 Workday Change Advisory Board - Release Items Approved Message-ID: On behalf of Workday Admin ________________________________ Good morning, Department of Administrative Services (DAS), Change Advisory Board (CAB) May release items were approved on Wednesday, June 18, 2025. The approved items below were updated in Workday on June 26, 2025. JUNE 2025 Workday Change Advisory Board Release Items Approved # Title Communication 227 Create worktag to generate overtime mid-day/week when used. *Please see additional information below on "Overtime Costing" worktag. Communicated in WD Wed, Payroll Advisors and Payroll Standup. OSPS and CHRO News Lists 382 Create a new SFMA integration to automate and increase the frequency of the current manual quarterly cleanup process Communication with SFMA 413 Current configuration is paying overtime and additional straight time, or accruing straight time, resulting in doubling the compensation for the hours worked Communication with SEIU, TIC and AFSCME 790 Implement a Pay Cycle Command Center for agencies to use. *See link below to new Help Article Communicated in WD Wed and Payroll Standup, Payroll Advisors. 924 Override Continuous Service Date with Time Off Service Date Communicated with OSPS Central Payroll 937 CHRO work week policy exceptions for ODOT Mgmt and ODOC for unrep temps Communicated with ODOT and ODOC 939 Update Payroll Partner (Central Role) to Remove NRPPT Change Access Communicated to OSPS Central Payroll 944 Update SEIU Non Exempt (AST) Additional Straight Time (Weekly) - 10/01/2024 time calculation to include LWOP *See below additional Instructions on this release item Communicate to OSPS and CHRO News Lists 988 State Withholding (W-4) Instructions Communicated in OSPS and CHRO News Lists 997 Edit Pay | Earnings by Month/Year of Earning to include Terminated Workers Communicated in OSPS and CHRO News Lists 1041 Update Deduction Codes to Not Prorate. *See link below to access list of deduction codes in WD Drive Communicated in Payroll Standup, OSPS and CHRO News Lists 1047 Remove UST from the aggregate calculation, Hourly EE Hours for Allowances AGG Communicated with DHS and DAS Shared Payroll 1051 Update Holiday Off | Time off plan to remove time calc tag AND does not reduce from salary Communicated with OYA and OSPOA. 1061 Update 12p-3a shift diff rate for Certified Medication Aides at ODOC for AFSCME Security Plus Communicated with ODOC 1062 Create Report - Accrual | Forfeiture report. Communicated to OSPS and CHRO News list 1063 Fix Domestic Partner Imputed Value from Backing Out with Extended LWOP Communicated to OSPS and CHRO News Lists 1068 Create new parking deduction for Beardsley building Communicated with DOJ 1077 Update Pre-Hire Questionnaire Communicated to OSPS and CHRO News Lists 1078 Preserve Union Membership Type for INT061 Boomerang for Job Changes Where the Union Remains Unchanged Communication with Labor Relations, CHRO and OSPS News Lists 1080 Exit Interview Survey Delivery Email Template Updates Communicated to CHRO 1099 New Time Off Plan for Travel Information Council Communicated with Travel Info Council * Item #227 - New Worktag created called "Overtime Costing". This worktag will allow agencies to cost overtime to a specific time block at any time during the workday and when used will calculate overtime. It is intended to be used with a Cost Center, Project or Grant worktags. * New Help Article will be coming soon to help explain when to use "Mandated to Work" and "Overtime Costing" worktags. * Please refer to Help Article: "Worktag FAQ" for guidance on how to use worktags. * Item #790 - Pay Cycle Command Center Overview Help Article: * https://wd5.myworkday.com/oregon/email-universal/inst/25755$2011/rel-task/2998$40834.htmld * Item #944 - To identify employees for this item: * Run Report HCM|Leave Without Pay Hours to locate employees that had LWOP in a given month. * Filter for SEIU and review weeks with LWOP to see if they had more than 40 hours between time worked and leave taken. * Item #1041 - New deduction codes are active as of June 1, 2025. Refer to the list of new codes in Workday Drive: * Drive>Payroll Resources>Forms>Union Deduction Codes to Not Prorate If you have any questions related to this message, and are not sure who to contact, please create a "Workday | General Help" case and we will help you get your questions to the appropriate team. Sincerely, DAS Workday Oregon Program [cid:image001.jpg at 01DBF168.3ADD0E20] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 15124 bytes Desc: image001.jpg URL: From Timothy.LOWRY at das.oregon.gov Thu Jul 10 11:01:18 2025 From: Timothy.LOWRY at das.oregon.gov (LOWRY Timothy * DAS) Date: Thu, 10 Jul 2025 18:01:18 +0000 Subject: OSPS News ~ Workday Class Action Communication Message-ID: On behalf of CHRO ________________________________ Greetings, As part of the Workday Payroll class action lawsuit settlement, Rust Consulting, LLC has been retained as the settlement administrator. Tomorrow we will send out a message to all state employees, provided below, regarding the settlement. Should you receive questions regarding the notice, please refer people back to the all employee message and provide the following information only: * I'm sorry, but we cannot advise you. * You can contact Rust Consulting for details. * Direct them to the website: OregonWorkdaySettlement.com (note: Rust will not make the website live until July 10, 2025) * Rust Consulting's telephone number: (800) 436-8897 MESSAGE TO ALL STATE EMPLOYEES TO BE SENT 7/11/25 Greetings, In January 2023, a putative class action lawsuit was filed against the State of Oregon related to the implementation of Workday Payroll. On May 2, 2025, the court preliminarily approved a settlement of the class action lawsuit. As part of the settlement, a third-party Settlement Administrator, Rust Consulting Inc., was retained to contact potential class action members. On or around July 11, 2025, Rust Consulting will send a notice via U.S. mail to current and former employees employed between December 1, 2022 through June 23, 2025, with information related to the terms of the agreement and participation in the settlement. The settlement has contingencies, which are described in the full settlement agreement that will be made available to employees by the settlement administrator at OregonWorkdaySettlement.com. Questions related to the settlement will be addressed in the information provided by Rust Consulting. If you do not receive a notice from Rust Consulting on or before July 25, 2025, please contact the settlement administrator at (800) 436-8897. Thank you, Betsy Imholt DAS Director Jessica N. Knieling Chief Human Resources Officer Department of Administrative Services Cell: 971.900.9375 -------------- next part -------------- An HTML attachment was scrubbed... URL: