OSPS News ~ June 2025 Workday Change Advisory Board - Release Items Approved

[LOWRY Timothy * DAS]

On behalf of Workday Admin
________________________________

Good morning,

Department of Administrative Services (DAS), Change Advisory Board (CAB) May release items were approved on Wednesday, June 18, 2025. The approved items below were updated in Workday on June 26, 2025.

JUNE 2025 Workday Change Advisory Board Release Items Approved
#
Title
Communication
227
Create worktag to generate overtime mid-day/week when used.
 *Please see additional information below on "Overtime Costing" worktag.
Communicated in WD Wed, Payroll Advisors and Payroll Standup. OSPS and CHRO News Lists
382
Create a new SFMA integration to automate and increase the frequency of the current manual quarterly cleanup process
Communication with SFMA
413
Current configuration is paying overtime and additional straight time, or accruing straight time, resulting in doubling the compensation for the hours worked
Communication with SEIU, TIC and AFSCME
790
Implement a Pay Cycle Command Center for agencies to use.
 *See link below to new Help Article
Communicated in WD Wed and Payroll Standup, Payroll Advisors.
924
Override Continuous Service Date with Time Off Service Date
Communicated with OSPS Central Payroll
937
CHRO work week policy exceptions for ODOT Mgmt and ODOC for unrep temps
Communicated with ODOT and ODOC
939
Update Payroll Partner (Central Role) to Remove NRPPT Change Access
Communicated to OSPS Central Payroll
944
Update SEIU Non Exempt (AST) Additional Straight Time (Weekly) - 10/01/2024 time calculation to include LWOP
*See below additional Instructions on this release item
Communicate to OSPS and CHRO News Lists
988
State Withholding (W-4) Instructions
Communicated in OSPS and CHRO News Lists
997
Edit Pay | Earnings by Month/Year of Earning to include Terminated Workers
Communicated in OSPS and CHRO News Lists
1041
Update Deduction Codes to Not Prorate.
*See link below to access list of deduction codes in WD Drive
Communicated in Payroll Standup, OSPS and CHRO News Lists
1047
Remove UST from the aggregate calculation, Hourly EE Hours for Allowances AGG
Communicated with DHS and DAS Shared Payroll
1051
Update Holiday Off | Time off plan to remove time calc tag AND does not reduce from salary
Communicated with OYA and OSPOA.
1061
Update 12p-3a shift diff rate for Certified Medication Aides at ODOC for AFSCME Security Plus
Communicated with ODOC
1062
Create Report - Accrual | Forfeiture report.
Communicated to OSPS and CHRO News list
1063
Fix Domestic Partner Imputed Value from Backing Out with Extended LWOP
Communicated to OSPS and CHRO News Lists
1068
Create new parking deduction for Beardsley building
Communicated with DOJ
1077
Update Pre-Hire Questionnaire
Communicated to OSPS and CHRO News Lists
1078
Preserve Union Membership Type for INT061 Boomerang for Job Changes Where the Union Remains Unchanged
Communication with Labor Relations, CHRO and OSPS News Lists
1080
Exit Interview Survey Delivery Email Template Updates
Communicated to CHRO
1099
New Time Off Plan for Travel Information Council
Communicated with Travel Info Council


  *   Item #227 - New Worktag created called "Overtime Costing". This worktag will allow agencies to cost overtime to a specific time block at any time during the workday and when used will calculate overtime.  It is intended to be used with a Cost Center, Project or Grant worktags.

  *   New Help Article will be coming soon to help explain when to use "Mandated to Work" and "Overtime Costing" worktags.

  *   Please refer to Help Article: "Worktag FAQ" for guidance on how to use worktags.

  *   Item #790 - Pay Cycle Command Center Overview Help Article:

  *   https://wd5.myworkday.com/oregon/email-universal/inst/25755$2011/rel-task/2998$40834.htmld

  *   Item #944 - To identify employees for this item:

  *   Run Report HCM|Leave Without Pay Hours to locate employees that had LWOP in a given month.

  *   Filter for SEIU and review weeks with LWOP to see if they had more than 40 hours between time worked and leave taken.

  *   Item #1041 - New deduction codes are active as of June 1, 2025. Refer to the list of new codes in Workday Drive:

  *   Drive>Payroll Resources>Forms>Union Deduction Codes to Not Prorate

If you have any questions related to this message, and are not sure who to contact, please create a "Workday | General Help" case and we will help you get your questions to the appropriate team.

Sincerely,

DAS Workday Oregon Program

[cid:image001.jpg at 01DBF168.3ADD0E20]

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/osps-news/attachments/20250710/c6a2131a/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 15124 bytes
Desc: image001.jpg
URL: <https://omls.oregon.gov/pipermail/osps-news/attachments/20250710/c6a2131a/attachment.jpg>