OSPS News ~ Three payroll OAMs placed out-for-comment

[LOWRY Timothy * DAS]

Good afternoon,

I'm reaching to send a reminder about the three OAMs below and the October 7 comment deadline, and to ask that for the remaining comment period, please include OSPS Manager Tim Lowry (Timothy.LOWRY at das.oregon.gov<mailto:Timothy.LOWRY at das.oregon.gov>) in your feedback. I'll be out of the office starting tomorrow and I want everyone to know that Tim is available.

Thanks again for engaging with us in this process; we really appreciate the feedback!

Rob

Robert W. Hamilton, CPA
State Controller
971-719-3031


From: OSPS-News <osps-news-bounces at omls.oregon.gov> On Behalf Of LOWRY Timothy * DAS
Sent: Tuesday, September 23, 2025 10:58 AM
To: osps-news at omls.oregon.gov
Subject: OSPS News ~ Three payroll OAMs placed out-for-comment

Good morning,

We have placed three Oregon Accounting Manual (OAM) payroll policies as out-for-comment and we're seeking agency feedback on them. The three OAMs are listed below along with a highlight of some the changes, which I'm adding in lieu of a track changes document. Given the changes in format that have occurred, the track changes document is challenging to follow in my opinion. However, if you would like a copy, I'm happy to share it directly with you.


  *   45.07.00 Payroll: Time Record Approval and Leave Report Review<https://www.oregon.gov/das/Financial/Acctng/Documents/45.07.00%20Time%20Record%20Approval%20Leave%20Reports-Final%20Draft%2009.2025.pdf>
     *   Paragraph 103: Adds a strong recommendation that supervisors review and approve time on a weekly basis, at the conclusion of their employees' work week.
     *   Paragraph 105: Emphasizes the need for agencies to ensure that there are alternate or delegate reviewers identified and authorized to approve employees' time records when direct supervisors are absent or unavailable.
     *   Paragraph 107a: Adds when FLSA exempt employees that are unrepresented, management service, or unclassified service are required to submit their time.
     *   Paragraph 108: Expands on supervisor responsibilities to enter time on behalf of an employee when necessary.
     *   Updates OAM format.
     *   Updates language to OSC and CHRO.


  *   45.50.00 Payroll: Collection of Overpayment of Wages<https://www.oregon.gov/das/Financial/Acctng/Documents/45.50.00%20Collection%20of%20Overpayment-Final%20Draft%2009.2025.pdf>
     *   Incorporates the requirements of SB 968 (Oregon Laws 2025 Chapter 602), which was passed in the 2025 legislative session and signed by the governor. While that law is effective 1/1/2026, we felt it was appropriate to implement it as a policy choice now given other necessary changes to this policy.
     *   Incorporates the requirements of the Workday Settlement on the ability of state agencies to recoup overpayments from employees.
     *   We are actively engaging with DOJ on the tax treatment covered in paragraph 111, so while that paragraph is tentative at this point, we did not want to hold up this OAM for just this paragraph.
     *   Updates the OAM format.
     *   Updates language to OSC.


  *   45.55.00 Payroll: Collection of Employee Benefit Payment Amounts Paid by the Employer<https://www.oregon.gov/das/Financial/Acctng/Documents/45.55.00-Collection%20of%20EE%20Benefit%20Amounts%20Paid%20by%20ER-Final%20Draft%2009.2025.pdf> - NEW OAM
     *   Applies the same approach as OAM 45.50.00 above when it comes to SB 968 but focuses on situations when agencies pay employee benefits on behalf of employees. This approach was pursued for consistency, from the perspective of the employee and agencies.
        *   This limits collections to 5% of gross wages per pay period. We recognized that three current CHRO policies allows 10%. If this part of the OAM were to be approved, the CHRO policies would be updated to 5% to eliminate any the inconsistency.
     *   This OAM does not refer to the Workday Settlement as items covered in this policy are outside the scope of the Settlement.
     *   As with OAM 45.50.00, we are actively working the DOJ on the tax treatment covered in paragraph 111.

While the links above directly take you to those OAMs, they can also be found at the OAM website<https://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx>.

Those changes listed above are what I believe the highlights to be, but I'm hoping you'll review the proposed OAMs in their entirety when providing feedback.

The comment period for these three OAMs closes at the end of the day on Tuesday, October 7. Please email your feedback to me at robert.w.hamilton at das.oregon.gov<mailto:robert.w.hamilton at das.oregon.gov>

Thank you so much for engaging with us in this process!

Rob

[A picture containing logo  Description automatically generated]Robert W. Hamilton, CPA
State Controller
Chief Financial Office
971-719-3031
http://www.oregon.gov/DAS/financial/acctng
Pronouns: he, him, his

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