From Timothy.LOWRY at das.oregon.gov  Fri May  8 18:08:08 2026
From: Timothy.LOWRY at das.oregon.gov (LOWRY Timothy * DAS)
Date: Sat, 9 May 2026 01:08:08 +0000
Subject: OSPS News ~ One payroll OAM placed out for comment
Message-ID: <DM8PR09MB701690BD7324C4D316775CEDC73A2@DM8PR09MB7016.namprd09.prod.outlook.com>

Good afternoon,

We have released one final Oregon Accounting Manual (OAM) payroll policy as out-for-comment and we're seeking feedback. The OAM policy listed below includes a highlight of some of the changes, which I'm adding in lieu of a track changes document. Given the changes in format that have occurred, the track changes document is challenging to follow in my opinion. However, if you would like a copy, I'm happy to share it directly with you.


  *   45.35.00 Payroll: Review of Gross Pay Adjustments<https://www.oregon.gov/das/Financial/Acctng/Documents/45.35.00%20Review%20of%20Gross%20Pay%20Adjustments%20-%20DRAFT.pdf>
     *   Updates OAM policy format, renumbers and verifies references/authorities.
     *   Reference/Authority:
        *   Added new authorities for electronic approvals from ORS 84.004, 84.013, and 84.019.
        *   Added a reference to OAR 166-300-2025 for record retention.
        *   Added a reference to OAM 10.10.00<https://www.oregon.gov/das/Financial/Acctng/Documents/10.10.00.po.pdf> Internal Control: Management's Responsibilities.
     *   Statement: A new statement was added to provide purpose and clarity to the policy.
     *   Definitions: Added a definition for "employer agency".
     *   Applicability section: Added language from OAM 01.05.00<https://www.oregon.gov/das/Financial/Acctng/Documents/01.05.00.pdf> to section to clarify that "If any provisions of OAM policies or procedures conflict with bargaining agreements, the provisions of bargaining agreements would supersede OAM guidance."
     *   The biggest change in this policy is the removal of the tables associated with the procedure before the Workday Payroll System.
     *   Throughout the policy, the report named "Gross Pay Adjustment" has been replaced by "Pay | Payroll Input Details" which is found in the Workday Payroll System.
     *   Language throughout the policy has been updated to clarify roles and ensure the original intent of the policy for compliance with internal control and separation of duties within the confines of the new Workday Payroll System and procedures.

While the link above directly takes you to that OAM, it can also be found at the OAM website<https://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx>.

Those changes listed above are what I believe the highlights to be, but I'm hoping you'll review the proposed OAM in its entirety when providing feedback.

The comment period for this OAM policy closes at the end of the day on May 22nd. Please email your feedback at osps.oam at das.oregon.gov<mailto:osps.oam at das.oregon.gov>

Thank you,

Tim

[cid:image001.png at 01DCDF15.95567210]
Timothy M. Lowry (he, him)
Oregon Statewide Payroll Services Manager
971-718-4230
Oregon Department of Administrative Services<https://www.oregon.gov/das/Pages/index.aspx>


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From Fabiola.FLORES at das.oregon.gov  Tue May 12 10:03:35 2026
From: Fabiola.FLORES at das.oregon.gov (FLORES Fabiola * DAS)
Date: Tue, 12 May 2026 17:03:35 +0000
Subject: OSPS News ~ =?utf-8?q?FW=3A_Supporting_Agency_Readiness_for_the_P?=
 =?utf-8?q?ayroll_Transition_=E2=80=93_Action_Requested?=
In-Reply-To: <BL1PR09MB11906A35CA977AF44E9C55D8393392@BL1PR09MB11906.namprd09.prod.outlook.com>
References: <DS0PR09MB109349DF402FB182F1C943C1591392@DS0PR09MB10934.namprd09.prod.outlook.com>
 <BLAPR09MB6241E65D10B23C103D0568F18F392@BLAPR09MB6241.namprd09.prod.outlook.com>
 <DS0PR09MB1093441E1B77B505DA1BA65D291392@DS0PR09MB10934.namprd09.prod.outlook.com>
 <BL1PR09MB11906A35CA977AF44E9C55D8393392@BL1PR09MB11906.namprd09.prod.outlook.com>
Message-ID: <BY5PR09MB57153AFE47BB33B148AFBA5CAD392@BY5PR09MB5715.namprd09.prod.outlook.com>

Hello OSPS Contacts,

Please see attached message that was sent to Executive Branch agency heads today.

~~~

Colleagues,

As we prepare for the upcoming structural pay changes, including the transition to a biweekly pay schedule on July 1, 2027, we need your help to identify staff at each agency to serve in key readiness roles. These roles will work closely with the Workday Oregon team throughout the project to help ensure employees are informed and prepared for the change.

Using the attached handout as your guide, please identify one primary and one backup person from your agency for each role and complete the Readiness Roles Contact Information form<https://app.smartsheet.com/b/form/019ddfa44e6f7f69bd3d68b8798bc4dc> by Friday, May 22, 2026.  For some agencies, individuals may serve in multiple readiness roles, and they should be listed for each role to ensure they receive all communications related to that role.


  *   Time commitment for this work may be up to five hours per month for each role through September 2027. Agencies may determine additional time commitment for readiness activities.
  *   We will host a kick-off event with the people you identify for these roles in July 2026.

A brief overview of the roles:


  *   Communication: Shares project updates and helps broaden the reach of project messages within your agency.
  *   Training: Coordinates training and ensures staff complete required learning.
  *   Payroll: This role only needs to be identified for agencies that don?t use DAS? shared payroll services. This role guides employees and supervisors through payroll?related changes.
  *   Human Resources: Supports HR?related impacts and ensures alignment with policies and contracts, for example ensuring Fair Labor Standards Act (FLSA) overtime eligibility or work schedules are accurate in the system.
  *   Diversity Equity Inclusion and Belonging: Ensures agency-specific materials and activities are inclusive, accessible and equitable.
  *   Optional roles: Change management and process improvement for consultation as needed, based on agency availability.

If you have questions or need assistance identifying readiness roles, please contact Pam Case, Pamela.CASE at das.oregon.gov<mailto:Pamela.CASE at das.oregon.gov> Workday Oregon Readiness lead.

Thank you for your partnership. Together, we can ensure a smooth payroll transition for our workforce.

Best,

Betsy Imholt



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From Fabiola.FLORES at das.oregon.gov  Tue May 12 15:20:53 2026
From: Fabiola.FLORES at das.oregon.gov (FLORES Fabiola * DAS)
Date: Tue, 12 May 2026 22:20:53 +0000
Subject: OSPS News ~ OSC Website Announcement
In-Reply-To: <BL1PR09MB11906F9078D3729602DB0374793392@BL1PR09MB11906.namprd09.prod.outlook.com>
References: <BL1PR09MB119068469BC631375C4D5C9CF93392@BL1PR09MB11906.namprd09.prod.outlook.com>
 <BL1PR09MB11906F9078D3729602DB0374793392@BL1PR09MB11906.namprd09.prod.outlook.com>
Message-ID: <BY5PR09MB5715C28E243FA1370E8B9572AD392@BY5PR09MB5715.namprd09.prod.outlook.com>

Greetings OSPS News,

The Office of the State Controller (OSC) has completed renovating its website! As part of this process, we wanted to encourage our website visitors to update their bookmarks using the links in the table following, particularly now that a number of our programs will soon no longer be available under the legacy sites of SARS, SFMS, and OSPS. Through this redesign, our goal is to make navigating the site more user friendly, with less clicks needed to locate the information you're seeking. Here is an overview of the changes, with hyperlinks to help with bookmarks:

New dedicated webpage, accessible from the OSC main page.
Prior website location
Centralized Federal Reporting<https://www.oregon.gov/das/Financial/osc/Pages/Subrecipient-Monitoring.aspx>
SARS
COVID Fiscal Relief Team<https://www.oregon.gov/das/Financial/osc/Pages/COVID-Fiscal-Relief-Team.aspx>
SARS
Statewide Accounts Receivable Management (SWARM)<https://www.oregon.gov/das/Financial/osc/Pages/AR.aspx>
SARS
Statewide Travel<https://www.oregon.gov/das/Financial/osc/Pages/Travel.aspx>
SARS
System Security<https://www.oregon.gov/das/Financial/osc/Pages/Syst-security.aspx>
SARS


Datamart and OBIEE<https://www.oregon.gov/das/Financial/osc/Pages/Datamart.aspx>
SFMS
Statewide SPOTS<https://www.oregon.gov/das/Financial/osc/Pages/SPOTS.aspx>
SFMS


Centralized PERS Services (CPERS)<https://www.oregon.gov/das/Financial/OSC/Pages/cpers.aspx>
OSPS

The OSC homepage<https://www.oregon.gov/das/Financial/osc/Pages/index.aspx> will be your resource to navigate to each of the programs, along with those items that are applicable to multiple programs, such as the OAM, Quick Vids, and ways to subscribe to our listservs through the "stay connected<https://www.oregon.gov/das/Financial/OSC/Pages/Newsgroups.aspx>" link. In addition, it will also contain our most frequently accessed websites, even if they're also available on other OSC program pages, including the R*STARS Data Entry Guide, ACH/Vendor Direct Deposit, Vendor Coordination, and the Annual Comprehensive Financial Report (ACFR).

If you have any feedback on our new website, I'd love to hear it!

Rob

[DAS logo]
Robert W. Hamilton, CPA
State Controller
Chief Financial Office
971-719-3031
Oregon Department of Administrative Services<https://www.oregon.gov/das/Pages/index.aspx>


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From Timothy.LOWRY at das.oregon.gov  Thu May 14 15:56:19 2026
From: Timothy.LOWRY at das.oregon.gov (LOWRY Timothy * DAS)
Date: Thu, 14 May 2026 22:56:19 +0000
Subject: OSPS News ~ April 2026 Workday Oregon System Updates
Message-ID: <DM8PR09MB7016003706003BA64164A992C7072@DM8PR09MB7016.namprd09.prod.outlook.com>

On behalf of the DAS Workday Oregon Program
________________________________


Greetings,



The Department of Administrative Services (DAS), Workday Oregon Program completed April 2026 release items and the list of items now in production are provided in Workday System News via the link below:



  *   https://wd5.myworkday.com/oregon/email-universal/inst/21037$48043/rel-task/2998$33471.htmld





Sincerely,



DAS Workday Oregon Program

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