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<p class=MsoNormal><font size=2 color=black face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:windowtext'>Because you are
probably in the midst of developing your year-end plan, we wanted to remind you
that the 2009 Payroll Gold Star Award will honor year-end planning efforts. The
details about the Gold Star are provided below. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:windowtext'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:windowtext'>Also, just a
quick mention of all of the resources that are available on the OSPS web page
to help you bring your 2008 payroll year to a successful close: </span></font><font
size=2 color=blue face=Calibri><span style='font-size:11.0pt;font-family:Calibri;
color:blue'><a href="http://oregon.gov/DAS/SCD/OSPS/index.shtml">http://oregon.gov/DAS/SCD/OSPS/index.shtml</a></span></font><font
size=2 color=black face=Calibri><span style='font-size:11.0pt;font-family:Calibri;
color:windowtext'><o:p></o:p></span></font></p>
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<p class=MsoNormal align=center style='text-align:center'><b><font size=5
color="#ffcc00" face="Times New Roman"><span style='font-size:20.0pt;
color:#FFCC00;font-weight:bold'>2009 PAYROLL GOLD STAR AWARD<o:p></o:p></span></font></b></p>
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</span><![endif]><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoBodyText3><font size=2 color=black face=Arial><span lang=EN
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<br style='mso-ignore:vglayout' clear=ALL>
<p class=MsoBodyText3><font size=2 color=black face=Arial><span lang=EN
style='font-size:10.0pt'>The theme for the 2009 Payroll Gold Star Awards will
be <b><span style='font-weight:bold'>year-end planning</span></b>. The overall focus
of this award program remains payroll office innovation, best practices and
operational excellence. Because every agency payroll office participates in
year-end preparation, transactions and adjustments, every agency payroll office
can participate this year based on work performed related to year-end 2008.<o:p></o:p></span></font></p>
<p class=MsoBodyText3><font size=2 color=black face=Arial><span lang=EN
style='font-size:10.0pt'>In your application for recognition of your 2008
year-end plan, please include the details of your plan, sample documents,
timelines, checklists and lessons learned. Focus on planning and
execution, process and outcomes – how you organized for year-end, what
you did, how you did it and how it all worked out. <o:p></o:p></span></font></p>
<p class=MsoBodyText3><font size=2 color=black face=Arial><span lang=EN
style='font-size:10.0pt'>Here are some thoughts to get you started:<o:p></o:p></span></font></p>
<p class=MsoBodyText3 style='margin-left:.75in;text-indent:-.25in;mso-list:
l0 level1 lfo2'><![if !supportLists]><font size=2 color=black face=Symbol><span
lang=EN style='font-size:10.0pt;font-family:Symbol;color:windowtext'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><span lang=EN>How do you create
your year-end plan? Do you plan as a group each year or is your plan
something that was established long ago and is updated each year?<o:p></o:p></span></p>
<p class=MsoBodyText3 style='margin-left:.75in;text-indent:-.25in;mso-list:
l0 level1 lfo2'><![if !supportLists]><font size=2 color=black face=Symbol><span
lang=EN style='font-size:10.0pt;font-family:Symbol;color:windowtext'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><span lang=EN>What kind of
year-end checklist do you use to make sure that nothing slips through the
cracks?<o:p></o:p></span></p>
<p class=MsoBodyText3 style='margin-left:.75in;text-indent:-.25in;mso-list:
l0 level1 lfo2'><![if !supportLists]><font size=2 color=black face=Symbol><span
lang=EN style='font-size:10.0pt;font-family:Symbol;color:windowtext'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><span lang=EN>Are there
communications that you send out to your agency employees, agency Human
Resources staff, field offices, timekeepers, others? Does any part of
your plan involve more frequent contact with the central PERS reconciliation
team through the final months of the tax year?<o:p></o:p></span></p>
<p class=MsoBodyText3 style='margin-left:.75in;text-indent:-.25in;mso-list:
l0 level1 lfo2'><![if !supportLists]><font size=2 color=black face=Symbol><span
lang=EN style='font-size:10.0pt;font-family:Symbol;color:windowtext'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><span lang=EN>What is your review
process – after year-end is over, do you look back and plot how you can
avoid some issues the following year? Do you develop a lessons learned
list to use for the next year?<o:p></o:p></span></p>
<p class=MsoBodyText3 style='margin-left:.75in;text-indent:-.25in;mso-list:
l0 level1 lfo2'><![if !supportLists]><font size=2 color=black face=Symbol><span
lang=EN style='font-size:10.0pt;font-family:Symbol;color:windowtext'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><span lang=EN>Do you use the data
mart to help you identify any conditions that you need to review? What is
your process for communicating with those who need to file a new W-4 or W-5 and
tracking the response? <o:p></o:p></span></p>
<p class=MsoBodyText3 style='margin-left:.75in;text-indent:-.25in;mso-list:
l0 level1 lfo2'><![if !supportLists]><font size=2 color=black face=Symbol><span
lang=EN style='font-size:10.0pt;font-family:Symbol;color:windowtext'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><span lang=EN>What is your process
to be sure that all taxable fringe benefits have been posted before year-end?
How do you communicate with those from whom you need this
information? How do you track and follow up? <o:p></o:p></span></p>
<p class=MsoBodyText3 style='margin-left:.75in;text-indent:-.25in;mso-list:
l0 level1 lfo2'><![if !supportLists]><font size=2 color=black face=Symbol><span
lang=EN style='font-size:10.0pt;font-family:Symbol;color:windowtext'><span
style='mso-list:Ignore'>·<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><span lang=EN>How do you manage
the transactions associated with year-end separations? <o:p></o:p></span></p>
<p class=MsoBodyText3><font size=2 color=black face=Arial><span lang=EN
style='font-size:10.0pt'> <o:p></o:p></span></font></p>
<p class=MsoBodyText3><font size=2 color=black face=Arial><span
style='font-size:10.0pt'>This is an opportunity to present the innovative ways
that you accomplish work and share this with your peers. We are excited
for the opportunity to highlight your accomplishments!<o:p></o:p></span></font></p>
<p class=MsoBodyText3><font size=2 color=black face=Arial><span
style='font-size:10.0pt'>OSPS will present the Gold Star and Silver Star awards
at the Spring 2009 payroll forum. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=1 color=black face="Times New Roman"><span
style='font-size:8.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
lang=EN style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Times New Roman"><span
style='font-size:10.0pt'><o:p> </o:p></span></font></p>
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