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<p class=MsoNormal><b><font size=2 color=blue face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:blue;font-weight:bold'>OSPS
is passing on this important information from PEBB. Please scroll to the
bottom of the PEBB message for additional details about how this will affect
calculations in OSPS. <o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>Subject:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> PEBB Update -
Optional Life Age Group Tier Changes</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-weight:bold'>TO:</span></font></b><font size=2
face=Arial><span style='font-size:10.0pt;font-family:Arial'>
Agency Representatives<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-weight:bold'>FROM:
</span></font></b><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Isabel
Joslen, PEBB Client Services Manager<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>On December 23, 2008, PEBB ran the automatic job that
updates 2009 age groups for employee and spouse or domestic partner optional
life. This job processed successfully that evening although it did not finish
on time to update the final Run 1 payroll. The OSPA successfully processed the
data on December 24, 2008, when the interface opened. P070 updated deductions
that same day. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Because the PEBB job was not complete until after the final
Run 1 was processed, January 1 paychecks do not reflect the increase in premium
for affected employees. These members will see a negative adjustment in their
next paycheck. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>I will send reports to affected agencies. The report will
list employees whose next paychecks will show adjustments that vary from
($0.15) to ($128.92). <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>OSPS will follow up with more information about the
exceptions reports and clarify how the system will collect premiums in arrears.
<font color=blue><span style='color:blue'><o:p></o:p></span></font></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>If you have any questions about this process, please let me
know. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Isabel Joslen, Client Services Manager</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Public Employees' Benefit Board</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>503-373-7155 Voice</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>503-378-4869 Fax</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><a href="mailto:isabel.m.joslen@state.or.us">isabel.m.joslen@state.or.us</a></span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face="Times New Roman"><span
style='font-size:12.0pt;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'>COMMENTS FROM OSPS<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:blue'>As a result of the delayed posting
described in PEBB’s message, employees (or spouses/partners) who
had five-year birthdays during 2008 were not charged the new premium rate for
their optional life insurance from their December Run 1 paid January 1, 2009
paycheck. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:blue'>When December Run 2 processes, OSPA will
recalculate Run 1 with the new higher premium and the employee will be charged
the correct premium. For those who actually have Run 2 income, the
premium will be deducted. For those without Run 2 income, the system will
set up a net pay negative. The negative will be deducted from January Run
1 pay.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:blue'>The presence of the net pay negatives
will be disclosed to you on December Run 2 exception reports. They will
also show on the payroll register. With the added lines of data, you will
find that these reports are larger than normal. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><st1:State w:st="on"><st1:place w:st="on"><strong><b><font
size=3 color=gray face=Calibri><span style='font-size:12.0pt;font-family:
Calibri;color:gray'>Oregon</span></font></b></strong></st1:place></st1:State><strong><b><font
color=gray face=Calibri><span style='font-family:Calibri;color:gray'> Statewide
Payroll Services<o:p></o:p></span></font></b></strong></p>
<p class=MsoNormal><font size=3 color=gray face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:gray'>DAS/State Controller's Division</span></font><font
color=black><span style='color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=3
color=gray face=Calibri><span style='font-size:12.0pt;font-family:Calibri;
color:gray'>155 Cottage Street NE</span></font></st1:address></st1:Street><font
color=gray face=Calibri><span style='font-family:Calibri;color:gray'>,
U-50<o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=3
color=gray face=Calibri><span style='font-size:12.0pt;font-family:Calibri;
color:gray'>Salem</span></font></st1:City><font color=gray face=Calibri><span
style='font-family:Calibri;color:gray'>, <st1:State w:st="on">OR</st1:State>
<st1:PostalCode w:st="on">97301-3969</st1:PostalCode></span></font></st1:place><font
color=gray face=Calibri><span style='font-family:Calibri;color:gray'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=gray face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:gray'>(503) 378-6777 ext. 230</span></font><font
color=black><span style='color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=gray face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:gray'>Visit our Webpages: </span></font><u><font
color=blue face=Calibri><span style='font-family:Calibri;color:blue'>http://oregon.gov/DAS/SCD/OSPS</span></font></u><font
color=black><span style='color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Calibri><span style='font-size:
12.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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