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<h3><b><font size=4 face=Arial><span style='font-size:13.0pt'>Changes in OSPA </span></font></b></h3>
<h3><b><font size=4 face=Arial><span style='font-size:13.0pt'>Furlough Hours
Processing and Tracking</span></font></b></h3>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><u><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>New Code<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Code
“LA” has been created to log furlough hours. The code is
configured to protect the employee from loss of hours toward their insurance
contribution or loss of leave accruals. The code will not calculate PERS. </span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Code
LA has been populated in Benefit Package table XX for use in logging furlough
hours for Executive and Management Service employees. We will add the code to
additional benefit package tables if or when needed. </span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Furlough
code LA is not a true leave-without-pay code, so it doesn’t go in the
LWOP field. Be sure you enter it into the RG field. </span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><u><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Reporting<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>At
present, the LA hours will show up on screens P430 and P435 as a negative
– much like GL. Our plan is to modify LARS so that LA is functional and
can be accrued similar to PB. It will take several months to produce this
functionality. We will keep you posted on our progress. </span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>We
are also working on a monthly report of all furlough hours used. We will
provide that report at the same time we provide monthly leave reports beginning
with March pay period leave reports issued approximately April 13, 2009. </span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><u><font size=2 face=Calibri><span style='font-size:11.0pt'>Time
Screen Display<o:p></o:p></span></font></u></p>
<p class=MsoNormal><u><font size=2 face=Calibri><o:p><span style='text-decoration:
none'> </span></o:p></font></u></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Employees
who use Online Daily Time will see the negative LA hours taken at the bottom of
the P004 screen. Payroll staff who use the P003 to data enter time will see
the negative balance on that screen. </span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><u><font size=2 face=Calibri><span style='font-size:11.0pt'>Check
Stubs and Direct Deposit Statements <o:p></o:p></span></font></u></p>
<p class=MsoNormal><u><font size=2 face=Calibri><o:p><span style='text-decoration:
none'> </span></o:p></font></u></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Employees
who have taken furlough hours will see the negative hours on the leave summary
on their pay statements. </span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Please
contact OSPS Help is you have any questions about processing furlough
transactions through OSPA. </span></font></p>
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