<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:dt="uuid:C2F41010-65B3-11d1-A29F-00AA00C14882" xmlns:st1="urn:schemas-microsoft-com:office:smarttags" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv=Content-Type content="text/html; charset=us-ascii">
<meta name=Generator content="Microsoft Word 11 (filtered medium)">
<!--[if !mso]>
<style>
v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style>
<![endif]--><o:SmartTagType
namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="PostalCode"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="Street"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="State"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="City"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="place"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="address"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="PersonName"/>
<!--[if !mso]>
<style>
st1\:*{behavior:url(#default#ieooui) }
</style>
<![endif]-->
<style>
<!--
/* Font Definitions */
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
@font-face
{font-family:Verdana;
panose-1:2 11 6 4 3 5 4 4 2 4;}
@font-face
{font-family:Times;
panose-1:2 2 6 3 5 4 5 2 3 4;}
@font-face
{font-family:Palatino;
panose-1:0 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Wingdings 3";
panose-1:5 4 1 2 1 8 7 7 7 7;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman";}
p.MsoCaption, li.MsoCaption, div.MsoCaption
{margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:-220.5pt;
margin-bottom:.0001pt;
text-align:right;
text-indent:220.5pt;
font-size:12.0pt;
font-family:Palatino;
color:red;
font-weight:bold;}
p.MsoTitle, li.MsoTitle, div.MsoTitle
{margin:0in;
margin-bottom:.0001pt;
text-align:center;
font-size:12.0pt;
font-family:"Times New Roman";
font-weight:bold;}
a:link, span.MsoHyperlink
{color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{color:purple;
text-decoration:underline;}
span.EmailStyle19
{mso-style-type:personal;
font-family:Verdana;
color:windowtext;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
span.EmailStyle21
{mso-style-type:personal-reply;
font-family:Calibri;
color:blue;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
@page Section1
{size:8.5in 11.0in;
margin:1.0in 1.25in 1.0in 1.25in;}
div.Section1
{page:Section1;}
-->
</style>
</head>
<body lang=EN-US link=blue vlink=purple>
<div class=Section1>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'>OSPS is passing on information from PPDB
about the update of 09-11 labor cost changes. This memo was sent this
morning to agency HR contacts. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'>We thank our partners at PPDB for their
assistance and support in this important biennial project. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<div>
<div class=MsoNormal align=center style='text-align:center'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> DOLQUIST Brandon
* HRSD PPDB <o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>On Behalf Of </span></font></b><st1:PersonName
w:st="on"><font size=2 face=Tahoma><span style='font-size:10.0pt;font-family:
Tahoma'>PPDB Group</span></font></st1:PersonName><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'><o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>Subject:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> PPDB Update of
Labor Cost Changes for new Biennium</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'>HR Systems will be processing a mass change tonight to the
employee and position records in PPDB for 09-11 Biennium Labor Cost Changes.
The updates are based on the information from OSPS as described in the memo<font
color=blue><span style='color:blue'> </span></font>below. Position Change forms
will be generated for the updated position records however no Personnel Actions
will be generated for the employee record updates. If your agency did not
provide information to OSPS for the 09-11 Biennium Labor Cost Changes then the
default will be processed changing the biennial factor of the labor cost code
from 09 to 11.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Brandon Dolquist</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>HR Systems Analyst</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Department of Administrative Services<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Human Resource Services Division</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Ph: (503) 378-8548</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Fax: (503) 378-5734</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 color=navy face="Times New Roman"><span
style='font-size:10.0pt;color:navy'><a href="mailto:group.ppdb@state.or.us"
title="mailto:group.ppdb@state.or.us"><font color=navy><span style='color:navy'>group.ppdb@state.or.us</span></font></a></span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<div class=MsoNormal align=center style='text-align:center'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabIndex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
osps-news-bounces@listsmart.osl.state.or.us
[mailto:osps-news-bounces@listsmart.osl.state.or.us] <b><span style='font-weight:
bold'>On Behalf Of </span></b>Announcements from OSPS to the users of the
Oregon State Payroll Application<br>
<b><span style='font-weight:bold'>Sent:</span></b> Thursday, May 28, 2009 4:47
PM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">osps-news@listsmart.osl.state.or.us</st1:PersonName><br>
<b><span style='font-weight:bold'>Subject:</span></b> OSPS E-News ~
CrossWalkMemoMay2009.doc</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoCaption><b><font size=3 color=black face="Times New Roman"><span
style='font-size:12.0pt;font-family:"Times New Roman";color:windowtext'>Department
of Administrative Services<o:p></o:p></span></font></b></p>
<p class=MsoNormal align=right style='text-align:right'><font size=2
face=Times><span style='font-size:10.0pt;font-family:Times'>State
Controller’s Division<o:p></o:p></span></font></p>
<p class=MsoNormal align=right style='text-align:right'><st1:Street w:st="on"><st1:address
w:st="on"><font size=2 face=Times><span style='font-size:10.0pt;font-family:
Times'>155 Cottage Street NE</span></font></st1:address></st1:Street><font
size=2 face=Times><span style='font-size:10.0pt;font-family:Times'> U50<o:p></o:p></span></font></p>
<p class=MsoNormal align=right style='text-align:right'><st1:place w:st="on"><st1:City
w:st="on"><font size=2 face=Times><span style='font-size:10.0pt;font-family:
Times'>Salem</span></font></st1:City><font size=2 face=Times><span
style='font-size:10.0pt;font-family:Times'>, <st1:State w:st="on">OR</st1:State>
<st1:PostalCode w:st="on">97301-3969</st1:PostalCode></span></font></st1:place><font
size=2 face=Times><span style='font-size:10.0pt;font-family:Times'><o:p></o:p></span></font></p>
<p class=MsoNormal align=right style='text-align:right'><font size=2
face=Times><span style='font-size:10.0pt;font-family:Times'>PHONE: (503)
378-3156<o:p></o:p></span></font></p>
<p class=MsoNormal align=right style='text-align:right'><font size=2
face=Times><span style='font-size:10.0pt;font-family:Times'>FAX: (503) 378-3514<o:p></o:p></span></font></p>
<p class=MsoTitle align=left style='text-align:left'><b><font size=3
face=Arial><span style='font-size:12.0pt;font-family:Arial;font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoTitle align=left style='text-align:left'><b><font size=3
face=Arial><span style='font-size:12.0pt;font-family:Arial;font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoTitle align=left style='text-align:left'><b><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoTitle align=left style='text-align:left'><b><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoTitle align=left style='text-align:left'><b><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoTitle align=left style='text-align:left'><b><font size=3
face="Times New Roman"><span style='font-size:12.0pt;font-weight:normal'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>MEMORANDUM<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>To:</span></font></b>
Agency Fiscal, Accounting and Payroll Officers<o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>From:</span></font></b>
John Radford, Administrator State Controller’s Division<o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>
Sharon McKeehan, Manager Oregon Statewide Payroll Services<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>Date:</span></font></b>
May 28, 2009<o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>Subject:</span></font></b>
Payroll Crosswalks 09-11 Biennium and 09-10 Fiscal Year<o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><img border=0 width=626 height=2 id="_x0000_i1026"
src="cid:image001.gif@01CA060C.D99BC8C0"><o:p></o:p></span></font></p>
<p class=MsoNormal><b><u><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'><o:p><span style='text-decoration:
none'> </span></o:p></span></font></u></b></p>
<p class=MsoNormal><b><u><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'>Setting Labor Cost Crosswalks for
09-11 <o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><b><u><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'><o:p><span style='text-decoration:
none'> </span></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>For agencies who track their payroll labor costs for the 09-11 Biennium
and/or the 09-10 Fiscal Year, OSPS would be happy to enter the labor cost
changes for you. To do so, we must have your instructions by <b><span
style='font-weight:bold'>Tuesday June 30, 2009</span></b>. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>Changes will be uploaded to the personnel system (PPDB), and then into
the OSPA. Changes will be effective in both systems July 1, 2009, for the
payroll period July paid August 2009 (actual pay date 7/31/09)<o:p></o:p></span></font></p>
<p class=MsoNormal><b><u><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'><o:p><span style='text-decoration:
none'> </span></o:p></span></font></u></b></p>
<p class=MsoNormal><b><u><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'>Formatting Your Request<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>Please use the following format for your requested changes.
Please do not insert spaces or hyphens between numbers. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>12 digit cost structure consists of 2-digit Appropriation Year(Y), 5
digit PCA (P) and 5-digit Index (I)<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>Old 12 digit cost structure </span></font><font size=2
face="Wingdings 3"><span style='font-size:11.0pt;font-family:"Wingdings 3"'>a</span></font><font
size=2><span style='font-size:11.0pt'> New 12 digit cost structure<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>Example: YYPPPPPIIIII </span></font><font
size=2 face="Wingdings 3"><span style='font-size:11.0pt;font-family:"Wingdings 3"'>a</span></font><font
size=2><span style='font-size:11.0pt'> YYPPPPPIIIII<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>We are also able to process biennial indicator "blanket
changes":<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>Example:
09XXXXXXXXXX </span></font><font size=2 face="Wingdings 3"><span
style='font-size:11.0pt;font-family:"Wingdings 3"'>a</span></font><font size=2><span
style='font-size:11.0pt'> 11XXXXXXXXXX<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'> If
your request is simply to change the biennial indicator from 09 to 11 on all
employee records, you may make that request in an e-mail. If you have a
number of cost structure changes to be made, our preference is to have them in
an Excel spreadsheet attached to your e-mail. In either case, please
include your <b><span style='font-weight:bold'>agency name and number, contact
name and phone number</span></b>, to <a
href="mailto:Sharon.e.mckeehan@state.or.us"
title="blocked::mailto:Sharon.e.mckeehan@state.or.us">Sharon.e.mckeehan@state.or.us</a><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>
<o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><u><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'>Please Note New Default Process For
09-11<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>OSPS will send a reminder on or about June 20 about the deadline for
submitting crosswalks for 09-11. If we have not received information or
instructions from your agency by the deadline June 30, 2009, we will set up a
default crosswalk to change the biennial indicator from 09 to 11 on all payroll
labor cost numbers. <o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'>
<o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>If you have any questions about this process, please contact Sharon
McKeehan at (503) 378-6777 ext.230. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>Thank you. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=1 face="Times New Roman"><span
style='font-size:9.0pt;font-weight:bold'>Note</span></font></b><font size=1><span
style='font-size:9.0pt'>: In order to save copy and distribution costs we
are sending out this notice over several e-mail networks. If you receive
multiple copies of this message, we apologize. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
</div>
</body>
</html>