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<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>This
communication is intended to provide an overview of the OSPS project to help
agencies manage furlough or Mandatory Unpaid Time Off (MUTO) through
OSPA. This is an initial look at our project and what is “in
scope”. We will provide more detail as we progress as
well as task timelines. Watch for future updates. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><u><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Accruing Furlough Obligation<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Using
the business rules defined in collective bargaining agreements and HRSD rules,
OSPS will accrue employee furlough obligation into the Leave Accrual and
Reporting System (LARS) so that all employees start the furlough period with a
beginning balance. During the furlough period of September 1,
2009 through June 30, 2011 we will also load furlough obligation for new
hires. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><u><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Forecast “LA” to Timesheets For Office Closure
Days<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Using
the existing holiday structure in OSPA, and functioning much the same as
holiday functions, we will post the fixed closure days to timesheets. We
can perform this only on the paper timesheets that are printed from OSPA and
the screens of Online Daily Time. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>If
your agency operates an agency-specific timekeeping system or if you create
paper or electronic timesheets in some other format, we will not be able to
have any affect on the timekeeping tools you use. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><u><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Reporting<o:p></o:p></span></font></u></b></p>
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style='text-decoration:none'> </span></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>This
element of the project will report from OSPA the savings related to furlough
time taken. This will be a quarterly report that will supplement the
reporting that comes out of LARS. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><u><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Excess Vacation Accumulation<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>We will
create a holding code for vacation accumulations in excess of 350 when the 425
accrual maximum for management service ends January 1, 2010. The holding
code will retain the excess hours and the balance will reduce as the hours are
used. There will not be companion codes for payment as this leave has no
cash value. At June 30, 2011 we will zero-out the balances. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>The
OSPS Forum on September 17 will include discussion of furlough processing.
We hope you all will be able to attend to join the discussion. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 face=Calibri><span style='font-size:
11.0pt;font-family:Calibri'>September 17 (1:00 pm to 4:00 pm)</span></font></b></strong><br>
<strong><b><font face=Calibri><span style='font-family:Calibri'>OSPA User Forum
(no registration necessary)</span></font></b></strong><br>
Veterans Affairs Auditorium<br>
700 Summer Street NE, <st1:City w:st="on"><st1:place w:st="on">Salem</st1:place></st1:City><o:p></o:p></p>
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