<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:st1="urn:schemas-microsoft-com:office:smarttags" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<META HTTP-EQUIV="Content-Type" CONTENT="text/html; charset=us-ascii">
<meta name=Generator content="Microsoft Word 11 (filtered medium)">
<title>OSPS and State Closure Days</title>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="address"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="Street"/>
<!--[if !mso]>
<style>
st1\:*{behavior:url(#default#ieooui) }
</style>
<![endif]-->
<style>
<!--
/* Font Definitions */
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:Calibri;}
h3
{margin-top:12.0pt;
margin-right:0in;
margin-bottom:3.0pt;
margin-left:0in;
page-break-after:avoid;
font-size:13.0pt;
font-family:Arial;}
p.MsoHeader, li.MsoHeader, div.MsoHeader
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:Calibri;}
p.MsoFooter, li.MsoFooter, div.MsoFooter
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:Calibri;}
p.MsoAcetate, li.MsoAcetate, div.MsoAcetate
{margin:0in;
margin-bottom:.0001pt;
font-size:8.0pt;
font-family:Tahoma;}
/* Page Definitions */
@page
{mso-endnote-separator:url("cid:header.htm\@01CA41BC.412C9BA0") es;
mso-endnote-continuation-separator:url("cid:header.htm\@01CA41BC.412C9BA0") ecs;}
@page Section1
{size:8.5in 11.0in;
margin:1.0in 1.25in 1.0in 1.25in;
mso-footer:url("cid:header.htm\@01CA41BC.412C9BA0") f1;}
div.Section1
{page:Section1;}
-->
</style>
<!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="3074" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang=EN-US>
<div class=Section1>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<h3><b><font size=4 face=Arial><span style='font-size:13.0pt'>OSPS and State
Closure Days</span></font></b></h3>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>The
following dates have been identified as days that most agencies and programs
will be closed. DAS - State Controller’s Division will observe the office
closure furlough days. </span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Friday
October 16, 2009 Friday
August 20, 2010</span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Friday
November 27, 2009 Friday September
17, 2010</span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Friday
March 19, 2010 Friday
November 26, 2010</span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Friday
April 16, 2010 Friday
March 18, 2011</span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Friday
June 18, 2010 Friday May
20, 2011</span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<h3><b><font size=4 face=Arial><span style='font-size:13.0pt'>Frequently Asked
Questions</span></font></b></h3>
<p class=MsoNormal><b><font size=2 face=Calibri><o:p> </o:p></font></b></p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Q</span></font></b>: Will OSPS be closed on the specific office
closure furlough days?</p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>A</span></font></b>: Yes, OSPS will be closed on these days.
</p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Q</span></font></b>: Will there be any change in the
schedule of payroll processing due to the furlough closed days?</p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>A</span></font></b>: No, there are no changes to the payroll
processing calendar dates for preliminary or final cutoff or payroll
production. </p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Q</span></font></b>: Will OSPA be available to users on the
closure days?</p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>A</span></font></b>: Yes, the system will be available as
normal from 7:00 AM to 6:00 PM. </p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Q</span></font></b>: Will I be able to order a manual check
on those days?</p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>A</span></font></b>: No, there will be no manual check
services on the state closure furlough days. </p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Q</span></font></b>: If I am working that day and have a
question that I'd normally ask OSPS, will there be someone there to answer me?
<o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>A</span></font></b>: No. OSPS will
not be staffed on office closure furlough days.<o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Q</span></font></b>: November 27, 2009 is a closure day but
the payroll processing calendar says that shuttled reports will arrive in the
mail on that day. Will we still receive our reports? </p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>A</span></font></b>: DAS Mail Services will not operate on
the designated state closure furlough days. </p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Q</span></font></b>: How will the closed days affect check
stop pay requests?</p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>A</span></font></b>: Closure days will
not count as a business day. Requests received before 2:30 p.m. on the prior
Thursday will be replaced on the following Monday. Requests received after
2:30 p.m. on the prior Thursday will be replaced on the following Tuesday.<o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>Q</span></font></b>: Some of the
closed days are right after payday. What if one of my employee’s direct
deposit is rejected? When will the cash be returned so I can order a manual check?
<o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>A</span></font></b>: Deposits
rejected by the receiving financial institution will be processed through
Treasury and received at OSPS on the Monday following the closure day. OSPS
will notify agencies of rejected cash early on Monday so that manual checks can
be ordered that day. <o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>Q</span></font></b>: If I send in a
P370 right at deadline on the Thursday prior to an office closure furlough day
and there are errors on the request that cannot be resolved by OSPS, when will
I get the manual check? <o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>A</span></font></b>: Normally you
would get a check the next business day. In this case, that would be Monday.<o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>Q</span></font></b>: Will there be a
change in any of OSPS’s scheduled trainings?<o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>A</span></font></b>: No, there will
be no change to the schedule of trainings or user forums. None of these events
were scheduled dates that will now be closure days. <o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>Q</span></font></b>: Will I be able
to pick up mail from the lockboxes at <st1:Street w:st="on"><st1:address w:st="on">155
Cottage Street</st1:address></st1:Street> on furlough closure days or deliver
mail to the OSPS secure inbox? <o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><b><font size=2 face=Calibri><span
style='font-size:11.0pt;font-weight:bold'>A</span></font></b>: No, the
building will not be open on those days. <o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 face=Calibri><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
</div>
</body>
</html>