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<title>Furlough Processing in OSPA – Project Update</title>
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<h3><b><font size=2 face=Arial><span style='font-size:11.0pt'>Furlough
Processing in OSPA – Project Update<o:p></o:p></span></font></b></h3>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>September Run 2 will be processed the evening of October 9.
OSPA will not be available to users on Saturday October 10. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Computing Furlough Obligations<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Furlough obligations will computed over the weekend for
executive, management service, classified unrepresented and all represented
groups for which a contract has been ratified and signed. Furlough obligations
will be computed according to the rules defined by DAS HRSD and/or the
collective bargaining agreement. OSPS will also compute furlough obligations
for non-executive branch agencies according to their specifications. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Furlough Obligations in LARS<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Leave accrual will run Monday night October 12. When the system
comes up Tuesday morning, furlough obligations will be displayed on the
P430/435 leave screens. Any furlough used in September will be immediately
deducted from the obligation balance. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Seasonals – Manual Computation of Obligations<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>As you know, seasonal employees are excluded from the
automated calculation of furlough obligation. Obligation will be computed
manually at the agency level using rules established by DAS HRSD. See rules
here: <a
href="http://www.oregon.gov/DAS/HR/docs/advice/CostReductionQA0909.pdf">http://www.oregon.gov/DAS/HR/docs/advice/CostReductionQA0909.pdf</a>
(Page 4)<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Part-Time – Computation of Obligations<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Obligations for part-time employees will be computed using the
base rate and FTE information currently present in PPDB. The document
referenced above also provides information on the requirement to modify the
initial part-time calculation using the actual hours worked by the employee if
the employee works more or less than the stated FTE. See Page 5 in the
document linked above. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Employee Reporting on Pay Stubs<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Paycheck stubs and direct deposit statements will show the accrued
furlough obligation , any furlough taken in September and an ending balance
beginning with November 1 payday. A furlough disclaimer statement will appear
each payday: “<i><span style='font-style:italic'>Furlough obligation is
projected and subject to change based on your job status”</span></i>. This
is because obligation balances may need to be manually adjusted for part-time
employees, seasonals and those who promote, demote or whose pay rates change
during the furlough term. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Upcoming Topics<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Our next furlough project update will address new hires and
timesheet or timescreen posting. We’ll also report any new contracts
that have been ratified and signed and provide a schedule for furlough
obligation system updates for those groups. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Please let us know if you have questions about anything presented
in this update. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
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