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<p class=MsoNormal><b><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial;font-weight:bold'>Furlough Processing in OSPA – Project
Update</span></font></b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-family:"Times New Roman"'><o:p></o:p></span></font></p>
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<h3><b><font size=4 face=Arial><span style='font-size:13.0pt'>Furlough Obligations
– Employees New To State Service<o:p></o:p></span></font></b></h3>
<p class=MsoNormal style='mso-margin-top-alt:12.0pt;margin-right:0in;
margin-bottom:3.0pt;margin-left:0in;page-break-after:avoid'><b><font size=3
face=Arial><span style='font-size:12.0pt;font-family:Arial;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><u><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Computing Furlough Obligation<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
11.0pt;font-family:Arial;color:black'>Employees newly hired to state service
with a start date of October 20, 2009 and later will have their furlough
obligation computed automatically by OSPA using the business rules defined in
the DAS HRSD and Labor Relations Furlough Obligation Chart. <a
href="http://www.oregon.gov/DAS/HR/docs/advice/Furlough_Obligation_Chart.pdf">http://www.oregon.gov/DAS/HR/docs/advice/Furlough_Obligation_Chart.pdf</a><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
11.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
11.0pt;font-family:Arial;color:black'>The furlough obligation will not show for
any new employee until the first run of leave accrual after the close of their
first pay period. For example, new hires during October will not show on
the P430 screen until November 9, 2009. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
11.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=2 color=black face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:black'>Furlough Taken Soon
After Hire<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
11.0pt;font-family:Arial;color:black'>If a new hire needs to take a fixed
closure furlough day, or if they decide to take a floating day, the time
screens will accept the “LA” code entry. The leave accrual
system will accept the transaction and create a negative balance. As soon
as the employee’s obligation loads in the next leave accrual run, the
days used will deduct from the obligation balance and the negatives zero
out. The adjusted balance will be reported to the employee on their pay
stub. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
11.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=2 color=black face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:black'>Caution<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
11.0pt;font-family:Arial;color:black'>If payroll technicians make manual
adjustments of furlough to the P435 of new-to-state employees, it will cause
the computation and load of the furlough obligation to fail. Even
if your new hires are part-time employees, do not make any adjustments until
after the first LARS update of furlough obligation. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
11.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Please feel free to contact me if you have any questions
about this process. </span></font><font color=black><span
style='color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Calibri><span
style='font-size:11.0pt;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 color=gray face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:gray'>Sharon McKeehan,
Manager<o:p></o:p></span></font></b></strong></p>
<p class=MsoNormal><st1:place w:st="on"><st1:State w:st="on"><strong><b><font
size=2 color=gray face=Calibri><span style='font-size:11.0pt;font-family:
Calibri;color:gray'>Oregon</span></font></b></strong></st1:State></st1:place><strong><b><font
color=gray face=Calibri><span style='font-family:Calibri;color:gray'> Statewide
Payroll Services<o:p></o:p></span></font></b></strong></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>DAS/State Controller's Division</span></font><font
color=black><span style='color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=2
color=gray face=Calibri><span style='font-size:11.0pt;color:gray'>155 Cottage
Street NE</span></font></st1:address></st1:Street><font color=gray><span
style='color:gray'>, U-50<o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=2
color=gray face=Calibri><span style='font-size:11.0pt;color:gray'>Salem</span></font></st1:City><font
color=gray><span style='color:gray'>, <st1:State w:st="on">OR</st1:State>
<st1:PostalCode w:st="on">97301-3969</st1:PostalCode></span></font></st1:place><font
color=gray><span style='color:gray'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>(503) 378-6777 ext. 230</span></font><font color=black
face="Times New Roman"><span style='font-family:"Times New Roman";color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>Visit our Webpages: </span></font><u><font color=blue><span
style='color:blue'>http://oregon.gov/DAS/SCD/OSPS</span></font></u><font
color=black><span style='color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
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