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<DIV dir=ltr align=left><FONT face=Calibri size=2><SPAN
style="FONT-SIZE: 11pt">Clearing Net Pay Negatives At Year
End</SPAN></FONT></DIV>
<DIV class=Section1>
<P class=MsoNormal><FONT face=Calibri size=2><o:p> </o:p></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><SPAN style="FONT-SIZE: 11pt">Net
pay negatives occur when you change the basis of a prior payroll
calculation. The change lowers agency payroll costs and from your
perspective resolves a payroll error. But, it does not recover funds
previously paid from the Joint Payroll Account. A net pay negative means
somebody owes the money to the Joint Payroll Account. It might be the
agency, might be the employee or it might even be a creditor for whom you
arranged a garnishment withholding and then changed the P070 between Run 1 and
Run 2. </SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p> </o:p></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><SPAN style="FONT-SIZE: 11pt">Your
exception reports disclose all cases of net pay negatives – before the final
payroll run. That is your best chance to correct them. We don’t
report net pay negatives to you until they have remained through the following
Run 1, which is an indicator that the employee is either gone or on leave
without pay. </SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p> </o:p></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><SPAN style="FONT-SIZE: 11pt">We
ask that net pay negatives be cleared in a reasonable amount of time –
especially at year end. If you are certain that an existing net pay
negative will be cleared in full from December Run 1 paid January 1, we are OK
with that. If you are <B><SPAN style="FONT-WEIGHT: bold">not
certain</SPAN></B>, you need to clear them no later than November Run 2.
</SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p> </o:p></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><SPAN style="FONT-SIZE: 11pt">Clear
them and repay the Joint Payroll Account by November Run 2 if the employee
is: </SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p> </o:p></FONT></P>
<P class=MsoNormal
style="MARGIN-LEFT: 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo2"><![if !supportLists]><FONT
face="Wingdings 2" color=red size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: red; FONT-FAMILY: 'Wingdings 2'"><SPAN
style="mso-list: Ignore">P<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT size=3><SPAN
style="FONT-SIZE: 12pt">Separated<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal
style="MARGIN-LEFT: 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo2"><![if !supportLists]><FONT
face="Wingdings 2" color=red size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: red; FONT-FAMILY: 'Wingdings 2'"><SPAN
style="mso-list: Ignore">P<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT size=3><SPAN
style="FONT-SIZE: 12pt">Deceased<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal
style="MARGIN-LEFT: 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo2"><![if !supportLists]><FONT
face="Wingdings 2" color=red size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: red; FONT-FAMILY: 'Wingdings 2'"><SPAN
style="mso-list: Ignore">P<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT size=3><SPAN
style="FONT-SIZE: 12pt">On military leave without
pay<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal
style="MARGIN-LEFT: 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo2"><![if !supportLists]><FONT
face="Wingdings 2" color=red size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: red; FONT-FAMILY: 'Wingdings 2'"><SPAN
style="mso-list: Ignore">P<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT size=3><SPAN
style="FONT-SIZE: 12pt">On an unpaid SAIF claim<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal
style="MARGIN-LEFT: 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo2"><![if !supportLists]><FONT
face="Wingdings 2" color=red size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: red; FONT-FAMILY: 'Wingdings 2'"><SPAN
style="mso-list: Ignore">P<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT size=3><SPAN
style="FONT-SIZE: 12pt">On leave-without-pay – even if FMLA or
OFLA<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal
style="MARGIN-LEFT: 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo2"><![if !supportLists]><FONT
face="Wingdings 2" color=red size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: red; FONT-FAMILY: 'Wingdings 2'"><SPAN
style="mso-list: Ignore">P<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT size=3><SPAN
style="FONT-SIZE: 12pt">If the negative relates to self-pay insurance
<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p> </o:p></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><SPAN style="FONT-SIZE: 11pt">And
don’t forget - a net pay negative might mean that an employee’s W-2 will be
understated. In the process of clearing the negative, you will have to
correct that, as well. The W-2 must accurately depict the amount of pay
received by the employee. </SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p> </o:p></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><SPAN
style="FONT-SIZE: 11pt">Resources to help you: </SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p> </o:p></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">PowerPoint from 2009 year end:<FONT
color=blue><SPAN style="COLOR: blue"> <A
title=http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/yearend/2009/collectoverpayye.ppt
href="http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/yearend/2009/collectoverpayye.ppt">http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/yearend/2009/collectoverpayye.ppt</A></SPAN></FONT></SPAN></FONT><FONT
face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman'"><o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman'"> <o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Handout from 2008 gross pay
corrections presentation:<FONT color=blue><SPAN style="COLOR: blue"> <A
title=http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/yearend/LWOPNotRepaid.pdf
href="http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/yearend/LWOPNotRepaid.pdf">http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/yearend/LWOPNotRepaid.pdf</A></SPAN></FONT></SPAN></FONT><FONT
face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman'"><o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman'"> <o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman'"> <o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><SPAN
style="FONT-SIZE: 11pt">Questions? Please ask them before 2009 is closed -
December 9, 2009. </SPAN></FONT></P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p></o:p></FONT> </P>
<P class=MsoNormal><FONT face=Calibri size=2><o:p><!-- Converted from text/plain format --></P>
<P><FONT size=2>Oregon Statewide Payroll Services Staff<BR>DAS State
Controller's Division<BR>Phone: (503)378-6777
Fax: (503)378-3518<BR>OSPS Help Desk: <A
href="mailto:OSPS.Help@das.state.or.us">mailto:OSPS.Help@das.state.or.us</A><BR><BR>Visit
Our Online Resource Center: <A
href="http://oregon.gov/DAS/SCD/OSPS">http://oregon.gov/DAS/SCD/OSPS</A><BR></FONT></P>
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