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<p class=MsoNormal style='mso-margin-top-alt:12.0pt;margin-right:0in;
margin-bottom:3.0pt;margin-left:0in;page-break-after:avoid'><b><font size=2
face=Arial><span style='font-size:11.0pt;font-family:Arial;font-weight:bold'>Furlough
Processing in OSPA – Project Update<o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Based on customer experiences and feedback and in
partnership with DAS HRSD, OSPS staff have been working to find improvements
for furlough management through OSPA. This project update includes a solution
for entering code “LA” for employees on leave-without-pay (LWOP)
and information about improvements to OSPS Report E122-077 (01and 02)<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><u><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-weight:bold'>Entering LA for Employees on LWOP<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>OSPS has developed a way to record fixed furlough and
prescheduled furlough (LA) time for employees who are on leave without pay
(LWOP) and designated as such in PPDB. A control that exists between PPDB and
OSPA prevents time entry for an employee who is designated as on LWOP. During
the beginning months of furlough management, agencies were entering a personal
action to “bring the employee back” to work status for one day so
that the LA code could be entered. This was a workload for agency HR and
payroll staff. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>OSPS has implemented a solution that allows the entry of
furlough code LA through the P050 Gross Pay Adjustment screen to log the hours
designated as furlough for that employee who is on LWOP. This solution will
work for fixed days when offices are closed and can also be used when an
employee had previously designated a floating furlough day before going out on
leave. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-weight:bold'>EXAMPLES<o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<div style='mso-element:para-border-div;border:solid windowtext 1.0pt;
padding:1.0pt 4.0pt 1.0pt 4.0pt'>
<p class=MsoNormal style='border:none;padding:0in'><b><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial;font-weight:bold'>Entry Transaction</span></font></b><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> Fulfills
furlough obligation for employee on LWOP. Memo transaction that does not
affect salary but does pass the hours to the Leave Accrual System and will
include the transaction on leave report E122-077. It will indicate on the
report that the hours came from a P050 adjustment – “GPA”. <o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>PAY
STRT STOP
ADJ
DAYS TRAN<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
TYP DATE DATE TYP RATE
UNITS AMOUNT WRKD DATE
ERROR MSG<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'> ?
LA 123109 123109 A
.00 8.00
.00 120109<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
FURLOUGH <st1:City w:st="on">LV</st1:City>
COMMENT <st1:place w:st="on"><st1:City w:st="on">LV</st1:City></st1:place>
TAKEN<o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<div style='mso-element:para-border-div;border:solid windowtext 1.0pt;
padding:1.0pt 4.0pt 1.0pt 4.0pt'>
<p class=MsoNormal style='border:none;padding:0in'><b><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial;font-weight:bold'>P435 Screen</span></font></b><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> This is how
the P435 will look after a P050 adjustment has been processed. <o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>J
SVC <st1:place w:st="on"><st1:City w:st="on">LV</st1:City></st1:place>
USE ACCR ACCR MAX MAX
MAX ACCRUAL REMAIN
TIME LAST<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
B CD TP WAIT MO RATE ACCR USE
MO BAL
ADV LOST ACTV<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
1 3 LA 00 00
.00 .0 .0 00 FWD
112.00 .00
.00 000000<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
<st1:place w:st="on"><st1:City w:st="on">LV</st1:City></st1:place> BAL DT
CUR/CONT 093009/093009
CUR 104.00
.00 .00<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
ADJ OR CLR ACCT HOURS
REMAIN TIME <st1:place w:st="on"><st1:City w:st="on">LV</st1:City></st1:place>
EXP ENTRY<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
TRFR FM/TO OTHR JOB LEAVE
ADV LOST DATE
DATE COMMENTS<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'> ?
8.00- .00 .00
000000 123109 GR PAY ADJ<o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<div style='mso-element:para-border-div;border:solid windowtext 1.0pt;
padding:1.0pt 4.0pt 1.0pt 4.0pt'>
<p class=MsoNormal style='border:none;padding:0in'><b><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial;font-weight:bold'>Adjustment That
Lowers Salary</span></font></b><font size=2 face=Arial><span style='font-size:
10.0pt;font-family:Arial'> If, for some reason, you have a need to make prior
period furlough adjustment that requires a reduction to salary, your adjustment
will look like this. <o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>PAY
STRT STOP
ADJ
DAYS TRAN<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
TYP DATE DATE TYP RATE
UNITS AMOUNT WRKD DATE
ERROR MSG<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>?
LA 123109 123109 A
.00 8.00
.00 120109<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
FURLOUGH <st1:City w:st="on">LV</st1:City>
COMMENT <st1:place w:st="on"><st1:City w:st="on">LV</st1:City></st1:place>
TAKEN<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>?
RG 123109 123109 A 25.00
8.00- 200.00- 120109<o:p></o:p></span></font></p>
<p class=MsoNormal style='border:none;padding:0in'><font size=1
face="Courier New"><span style='font-size:9.0pt;font-family:"Courier New"'>
REGULAR
PAY
COMMENT LA OBLIGTN<o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Please note that LA hours posted
through the P050 screen do not cause accumulation of sick leave or vacation nor
do they count toward PEBB benefit eligibility. Because the solution was
crafted as a method for management of furlough logging for those on LWOP, this
should not pose a problem. If your employee is on LWOP with protected leave,
you will force insurance benefits as normal. You may need to process manual
adjustments if the employee is on LWOP for a partial month and either (1)
would earn leave when working less than 32 hours in the month or (2) the
furlough hours would bring the employee to 80 hours for the month. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><b><u><font size=2 face=Calibri><span style='font-size:11.0pt;
font-weight:bold'>Improvements To OSPS Leave Accrual Report E122-077 (01 &
02)<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>December
Leave Accrual will run on January 12 and reports will be distributed on January
13. You will see changes in furlough reporting that will give you more
detailed information about furlough activity. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>Columns
have been added to the report to provide pay period end, set number,
transaction type, LA hours balance forward, furlough cost balance forward,
cumulative LA hours, cumulative furlough cost and current month hours taken. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>We
hope the expansion of this report will provide useful information to payroll
staff and others at your agency. Your feedback is always welcomed. If you
have questions, please contact the OSPS Help Desk. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
<p class=MsoNormal><font size=2 color=black face=Calibri><span
style='font-size:11.0pt;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Calibri><span
style='font-size:11.0pt;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 color=gray face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:gray'>Sharon McKeehan,
Manager<o:p></o:p></span></font></b></strong></p>
<p class=MsoNormal><st1:State w:st="on"><st1:place w:st="on"><strong><b><font
size=2 color=gray face=Calibri><span style='font-size:11.0pt;font-family:
Calibri;color:gray'>Oregon</span></font></b></strong></st1:place></st1:State><strong><b><font
color=gray face=Calibri><span style='font-family:Calibri;color:gray'> Statewide
Payroll Services<o:p></o:p></span></font></b></strong></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>DAS/State Controller's Division</span></font><font
color=black face="Times New Roman"><span style='font-family:"Times New Roman";
color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=2
color=gray face=Calibri><span style='font-size:11.0pt;color:gray'>155 Cottage
Street NE</span></font></st1:address></st1:Street><font color=gray><span
style='color:gray'>, U-50<o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=2
color=gray face=Calibri><span style='font-size:11.0pt;color:gray'>Salem</span></font></st1:City><font
color=gray><span style='color:gray'>, <st1:State w:st="on">OR</st1:State> <st1:PostalCode
w:st="on">97301-3969</st1:PostalCode></span></font></st1:place><font
color=gray><span style='color:gray'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>(503) 378-6777 ext. 230</span></font><font color=black
face="Times New Roman"><span style='font-family:"Times New Roman";color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>Visit our <st1:place w:st="on"><st1:PlaceName w:st="on">Online</st1:PlaceName>
<st1:PlaceName w:st="on">Resource</st1:PlaceName> <st1:PlaceType w:st="on">Center</st1:PlaceType></st1:place>:
</span></font><u><font color=blue><span style='color:blue'>http://oregon.gov/DAS/SCD/OSPS</span></font></u><font
color=black><span style='color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
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