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<h3><b><font size=4 face=Arial><span style='font-size:13.0pt'>Furlough
Processing In OSPA – Project Update: <o:p></o:p></span></font></b></h3>
<p class=MsoNormal><b><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial;font-weight:bold'>Adjustments to Vacation Balances Over 350<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font face=Arial><span style='font-family:Arial;
font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial;font-weight:bold'>Authority: DAS HRSD Cost Reduction
Directive 11/10/2009 <o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial;font-weight:bold'>Policy Section (4) Vacation Leave
Administration<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font face=Arial><span style='font-family:Arial;
font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial;font-weight:bold'>Applicable to: Management and Executive Service
employees<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font face=Arial><span style='font-family:Arial;
font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Effective with leave accrual for pay period ending 12/31/09,
the vacation accrual maximum for management and executive service employees
returns to 350 hours from the temporary limit of 425. The excess hours over
350 will be placed in a separate vacation bank to be available for use until
6/30/2013. Here are the process steps in the OSPA project to implement this
change. <o:p></o:p></span></font></p>
<p class=MsoNormal><font face=Arial><span style='font-family:Arial'><o:p> </o:p></span></font></p>
<ol style='margin-top:0in' start=1 type=1>
<li class=MsoNormal style='mso-list:l0 level1 lfo1'><font size=2 face=Arial><span
style='font-size:11.0pt;font-family:Arial'>Leave accrual will run as
normal on 1/12/2010. Employees with balances in excess of 350 but less
than 425 will receive full vacation accrual based on their accrual basis
and the number of hours in December pay period. <o:p></o:p></span></font></li>
<li class=MsoNormal style='mso-list:l0 level1 lfo1'><font size=2 face=Arial><span
style='font-size:11.0pt;font-family:Arial'>Hours in excess of 350 will
then be moved to a new vacation bank – code VF. As hours are used
from the VF bank, the balance will decrease. No additional accruals will
be made to this bank. <o:p></o:p></span></font></li>
<li class=MsoNormal style='mso-list:l0 level1 lfo1'><font size=2 face=Arial><span
style='font-size:11.0pt;font-family:Arial'>Leave accrual reports for
December pay period will show these transactions. Reports will be
distributed on 1/13/2010.<o:p></o:p></span></font></li>
<li class=MsoNormal style='mso-list:l0 level1 lfo1'><font size=2 face=Arial><span
style='font-size:11.0pt;font-family:Arial'>Balances in the VA vacation
bank as well as the VF vacation bank will be printed on pay statements
issued February 1, 2010. The number of hours transferred from VA to VF
will be displayed. <o:p></o:p></span></font></li>
</ol>
<p class=MsoNormal><font face=Arial><span style='font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Affected employees will need to use vacation during January
to reduce their bank from 350 so as not to lose the January accrual. <o:p></o:p></span></font></p>
<p class=MsoNormal><font face=Arial><span style='font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>The VF bank is not payable at termination nor can it be
cashed out to avoid loss. <o:p></o:p></span></font></p>
<p class=MsoNormal><font face=Arial><span style='font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>The VF hours will remain in the leave accrual system until
6/30/2013 at which time they will be ‘lost’ and balances will be
zeroed out. This will be reported as lost leave through regular leave
reporting. <o:p></o:p></span></font></p>
<p class=MsoNormal><font face=Arial><span style='font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>You may view the HRSD policy here: <o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial;font-weight:bold'><a
href="http://www.oregon.gov/DAS/HR/docs/advice/FinalDraft_Cost_Reduction_Directive_Sept09-June11.pdf">http://www.oregon.gov/DAS/HR/docs/advice/FinalDraft_Cost_Reduction_Directive_Sept09-June11.pdf</a></span></font></b><b><font
face=Arial><span style='font-family:Arial;font-weight:bold'><o:p></o:p></span></font></b></p>
<p class=MsoNormal><font face=Arial><span style='font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font face=Arial><span style='font-family:Arial;
font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><font size=2 color=black face=Calibri><span
style='font-size:11.0pt;color:black'>Please let us know if you have any
questions about this process. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Calibri><span
style='font-size:11.0pt;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 color=gray face=Calibri><span
style='font-size:11.0pt;font-family:Calibri;color:gray'>Sharon McKeehan,
Manager<o:p></o:p></span></font></b></strong></p>
<p class=MsoNormal><st1:State w:st="on"><st1:place w:st="on"><strong><b><font
size=2 color=gray face=Calibri><span style='font-size:11.0pt;font-family:
Calibri;color:gray'>Oregon</span></font></b></strong></st1:place></st1:State><strong><b><font
color=gray face=Calibri><span style='font-family:Calibri;color:gray'> Statewide
Payroll Services<o:p></o:p></span></font></b></strong></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>DAS/State Controller's Division</span></font><font
color=black face="Times New Roman"><span style='font-family:"Times New Roman";
color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=2
color=gray face=Calibri><span style='font-size:11.0pt;color:gray'>155 Cottage
Street NE</span></font></st1:address></st1:Street><font color=gray><span
style='color:gray'>, U-50<o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=2
color=gray face=Calibri><span style='font-size:11.0pt;color:gray'>Salem</span></font></st1:City><font
color=gray><span style='color:gray'>, <st1:State w:st="on">OR</st1:State> <st1:PostalCode
w:st="on">97301-3969</st1:PostalCode></span></font></st1:place><font
color=gray><span style='color:gray'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>(503) 378-6777 ext. 230</span></font><font color=black
face="Times New Roman"><span style='font-family:"Times New Roman";color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=gray face=Calibri><span style='font-size:
11.0pt;color:gray'>Visit our <st1:place w:st="on"><st1:PlaceName w:st="on">Online</st1:PlaceName>
<st1:PlaceName w:st="on">Resource</st1:PlaceName> <st1:PlaceType w:st="on">Center</st1:PlaceType></st1:place>:
</span></font><u><font color=blue><span style='color:blue'>http://oregon.gov/DAS/SCD/OSPS</span></font></u><font
color=black><span style='color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><o:p> </o:p></font></p>
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