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<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'>OSPS is passing on news from the folks
who manage the PPDB HR system. They are implementing two new edits that
will be of interest to the payroll community. We appreciate their
partnership in addressing these two issues. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Calibri><span style='font-size:
11.0pt;font-family:Calibri;color:blue'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> DOLQUIST Brandon
* HRSD PPDB <br>
<b><span style='font-weight:bold'>Sent:</span></b> Tuesday, January 19, 2010
4:15 PM<br>
<b><span style='font-weight:bold'>Subject:</span></b> PPDB Warning Message</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'>HR Systems will be implementing two new warning messages
in PPDB effective Wednesday January 20<sup>th</sup>, 2010 after 6:00pm as
described:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana;font-weight:bold'>E0356-(WARNING) STOP IF PRIOR <st1:place
w:st="on"><st1:City w:st="on">PERM</st1:City></st1:place> POS HASNT CLEARED 2ND
PAYROLL<o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'>This warning message will appear when processing regular
temporary appointments and retiree temporary appointments for Repr’s XA
and XAO. The warning will display on the F3 pay screen in PBED for PA codes 167
and 168 upon initial processing or reopening the action when it is the current
latest record. The message serves as a reminder to not process temporary
appointments when the employee held a permanent, limited duration or seasonal
appointment in a month where the second payroll run has not yet closed.
Temporary appointments should not be processed until the second payroll run
closes in these situations in order to avoid complications in the payroll
system. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'>Example: An employee retires from their permanent
appointment in October and will start in a temporary appointment on the first
of November. You must wait for the October second payroll run to close before
processing the November effective temporary appointment. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'>Note: The warning message will not show upon processing if
all the correct information is populated and you do not press the enter key and
allow for the edits to run before doing a ‘CHG’ and enter. The
warning message does not prevent you from processing a temporary appointment as
described in the situation above.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana;font-weight:bold'>E0355-(WARNING) DIF AMOUNT GREATER THAN 5
PERCENT <o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'>This warning message will appear when processing
differential pay where the differential formula is a percentage (P) and the
amount is greater than 5% (000.050) in any of the differential pay fields. The
warning message will also appear when processing or reopening an action and
there is a percentage value in any of the differential pay fields. The message
is designed to draw attention to the differential pay percentage amount in
order to minimize the chance of creating an overpayment created when the
percentage amount is entered incorrectly. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'>Example: Since the differential pay amount is entered in a
decimal form it is easy to accidentally enter a 5% differential pay as 000.500
which calculates as 50% instead of being entered correctly as 000.050 which is
calculates as 5%. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'>Note: The warning message will not show upon processing if
you do not press the enter key and allow for the edits to run before doing a
‘CHG’ and enter. The warning message does not prevent you from
processing an incorrect differential pay amount as described in the situation
above. <o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face=Verdana><span style='font-size:11.0pt;
font-family:Verdana'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Brandon Dolquist</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>HR Systems Analyst</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Department of Administrative Services<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Human Resource Services Division</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Ph: (503) 378-8548</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Fax: (503) 378-5734</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><a href="mailto:group.ppdb@state.or.us"
title="mailto:group.ppdb@state.or.us"><font size=2 color=navy><span
style='font-size:10.0pt;color:navy'>group.ppdb@state.or.us</span></font></a><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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