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<TITLE>Furlough Update: VF Extra Vacation Leave</TITLE>
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<P><U><SPAN LANG="en-us"><FONT FACE="Calibri">VF Vacation Hours - Background</FONT></SPAN></U>
<BR><SPAN LANG="en-us"><FONT FACE="Calibri">In January we communicated about the procedures for tracking vacation in excess of 350 hours earned by management service employees during 2009 when the limit had been increased to 425. This bank of vacation was related to the requirement to take furlough hours. In January it was moved to a secondary vacation bank with an expiration date of 6/30/2013. The hours are logged as “VF” when taken. There is no cash value to these hours and they are not paid out upon termination or for any other reason. </FONT></SPAN></P>
<P><SPAN LANG="en-us"><U><FONT FACE="Calibri">Transfer Clarification</FONT></U></SPAN>
<BR><SPAN LANG="en-us"><FONT FACE="Calibri">OSPS was recently asked if the hours move with an employee if they move to another agency. Yes, the hours are transferrable. However, these hours cannot be moved to the clearing screen. </FONT></SPAN></P>
<P><SPAN LANG="en-us"><FONT FACE="Calibri">During the furlough management project, we allocated programming hours to the tasks that met the highest payroll need. Because the VF vacation bank affects less than 2% of state employees, we chose to not automate VF hours transfer and these are manual transactions. </FONT></SPAN></P>
<P><SPAN LANG="en-us"><U><FONT FACE="Calibri">Adjustment Procedure</FONT></U></SPAN>
<BR><SPAN LANG="en-us"><FONT FACE="Calibri">When you need to process a transfer of an employee who holds a bank of VF hours, communication between the sending and receiving agency is key. The sending agency must notify the receiving agency of the hours to be transferred. Then, both will process the necessary adjustments. </FONT></SPAN></P>
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<LI><SPAN LANG="en-us"><FONT FACE="Calibri">The sending agency will notify the receiving agency of the number of hours that follow the employee. The sending agency will then process a transaction in the P435 screen to adjust the VF balance to zero. </FONT></SPAN></LI>
<LI><SPAN LANG="en-us"><FONT FACE="Calibri">The receiving agency will process an adjustment to acquire the VF hours via the P435 screen documenting the transaction with the notification from the sending agency. The hours will remain in the VF vacation bank until taken, expired or transferred to another agency. </FONT></SPAN></LI>
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<P><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Oregon Statewide Payroll Services Staff</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">DAS State Controller's Division</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Phone: (503)378-6777 Fax: (503)378-3518</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">OSPS Help Desk: </FONT></SPAN><A HREF="mailto:OSPS.Help@das.state.or.us"><SPAN LANG="en-us"><U><FONT COLOR="#0000FF" SIZE=2 FACE="Arial">mailto:OSPS.Help@das.state.or.us</FONT></U></SPAN></A><SPAN LANG="en-us"></SPAN>
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<P><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Visit Our Online Resource Center: </FONT></SPAN><A HREF="http://oregon.gov/DAS/SCD/OSPS"><SPAN LANG="en-us"><U><FONT COLOR="#0000FF" SIZE=2 FACE="Arial">http://oregon.gov/DAS/SCD/OSPS</FONT></U></SPAN></A><SPAN LANG="en-us"></SPAN>
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