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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>Subject:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> Donated Hardship
Leave Toolkit</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The Human Resource Services Division in cooperation with
Oregon State Payroll Services (OSPS) and the Public Employees Benefit Board (PEBB)
conducted training on donated hardship leave in August 2010.
Subsequently, we met individually with several agencies to discuss the
intricacies of and provide clarification on donated hardship leave
administration. As a result, a toolkit link was added to State HR Policy
60.025.01 Donated Leave. The toolkit may be found at: <a
href="http://www.oregon.gov/DAS/HR/rules.shtml"
title="http://www.oregon.gov/DAS/HR/rules.shtml">http://www.oregon.gov/DAS/HR/rules.shtml</a><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The toolkit includes the following information:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<ul style='margin-top:0in' type=square>
<li class=MsoNormal style='mso-list:l1 level1 lfo3'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>A poster to display in your
office to get employees talking with agency HR and Payroll shops about
provisions typically used when a person needs to take time off for their
own injury or illness or that of a family member. The poster allows
agencies to insert agency specific contact information.<o:p></o:p></span></font></li>
</ul>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<ul style='margin-top:0in' type=square>
<li class=MsoNormal style='mso-list:l1 level1 lfo3'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>A talking outline to guide
agency HR and Payroll shops when talking with an employee about their
specific situation. The outline allows agencies to insert agency specific
contact information.<o:p></o:p></span></font></li>
</ul>
<p class=MsoNormal style='text-indent:3.0pt'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<ul style='margin-top:0in' type=square>
<li class=MsoNormal style='mso-list:l1 level1 lfo3'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>A flyer announcing the creation
of a new payroll code to track leave converted donated hardship leave.
The new code is available for agency use beginning January 1, 2011. <o:p></o:p></span></font></li>
</ul>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<ul style='margin-top:0in' type=square>
<li class=MsoNormal style='mso-list:l1 level1 lfo3'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>The August 2010 donated
hardship leave training power point presentation.<o:p></o:p></span></font></li>
</ul>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<ul style='margin-top:0in' type=square>
<li class=MsoNormal style='mso-list:l1 level1 lfo3'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Links to OSPS donated hardship
leave worksheet and coming soon the new OSPS donated leave handbook.<o:p></o:p></span></font></li>
</ul>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>We are working on additional materials to add to the
toolkit. So please check the toolkit on a regular basis for additional
information and resources.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>If you have questions about the toolkit, please contact
Rebecca Gray at (503) 378-8301 or <a href="mailto:rebecca.gray@state.or.us"
title="mailto:rebecca.gray@state.or.us">rebecca.gray@state.or.us</a>.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
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