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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>Hello Everyone,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>SFMS, SARS and OSPS are partnering to learn from agencies the answers to the following questions:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal style='margin-left:.5in'>What functionality are agencies looking for in a financial system, datamart, and payroll system that they do not have today?<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We are excited about the opportunities and directions the answers to this question will provide us. We do not have additional resources, but we may be able to find creative ways to meet your needs. We are ready for the challenge. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We have scheduled three meetings as follows:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Novice* 1:30 to 4:30 on 4/28 in DAS Exec Building, Conference Room A<o:p></o:p></p><p class=MsoNormal>Expert** 1:30 to 4:30 on 5/3 in DAS Exec Building, Conference Room A<o:p></o:p></p><p class=MsoNormal>Manager*** 1:30 to 4:30 on 5/10 in DAS Exec Building, Conference Room A<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The meetings will be broken into three distinct sections <o:p></o:p></p><p class=MsoNormal> 1:30 - 2:30 SFMA discussions<o:p></o:p></p><p class=MsoNormal> 2:30 – 3:30 Datamart discussions<o:p></o:p></p><p class=MsoNormal> 3:30 – 4:30 OSPS discussions <o:p></o:p></p><p class=MsoNormal>Agency staff will only be expected to attend the section or sections that are relevant. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The meetings objectives are to accurately capture agencies’ suggestions regarding the less than ideal functionalities of the systems. Follow-up meetings or communications will be sent to assure we heard you correctly and then to discuss options for solutions. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>SCD wants to extend a special thank you to Catherine Webber who has graciously volunteered her time to be the neutral third party and to help us be successful with this project. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>*For the purposes of these meetings a <b>novice</b> is defined as a State of Oregon employee that has been using the system for one to five years. It is important for us to capture the kinds of data entry and other related challenges you experience.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>**For the purposes of these meetings an <b>expert</b> is defined as a State of Oregon employee that has been using the system for more than five years and is performing complex transactions. We want to know what types of transactions or reporting mechanisms create the most stress for you and why. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>***For the purposes of these meetings a <b>manager </b>is responsible for the work of others. We want to know what tools, reports, and/or screens would make your life easier? <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Please let me know the attendance plans for your agency. Please respond via e-mail to <a href="mailto:Sharon.e.mckeehan@state.or.us">Sharon.e.mckeehan@state.or.us</a> or phone 503-378-6777 x230. Thank you. <o:p></o:p></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:12.0pt;color:gray'>Sharon McKeehan, Manager<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:12.0pt;color:gray'>Oregon Statewide Payroll Services<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:12.0pt;color:gray'>DAS/State Controller's Division</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:gray'>155 Cottage Street NE, U-50<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:gray'>Salem, OR 97301-3969<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:gray'>(503) 378-6777 ext. 230</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'>Visit our Online Resource Center: <span style='color:gray'><a href="http://www.oregon.gov/DAS/SCD/OSPS/"><span style='color:blue'>http://www.oregon.gov/DAS/SCD/OSPS/</span></a></span><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>How are we doing?</span></b><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:black'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Please complete our customer service survey:</span></b><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><a href="http://www.surveymonkey.com/s/SCD_Feedback" title="http://www.surveymonkey.com/s/SCD_Feedback"><i><span style='color:maroon'>http://www.surveymonkey.com/s/SCD_Feedback</span></i></a><span style='color:black'><o:p></o:p></span></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Your opinion matters</span></b><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:black'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Thank You!</span></b><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>