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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'>Hello Everyone,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'>Just a reminder that we have scheduled some meetings to learn what functionality agencies are looking for in our </span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'>financial system, data mart and payroll system that is not available today. Please see the meeting schedule below. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Tahoma","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Tahoma","sans-serif";color:#1F497D'>If you have already signed up for a meeting, thanks and we look forward to seeing you there! If you</span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'> </span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'>would like to sign up to attend one of the sessions,</span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'> please me know which </span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'>one(s)</span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'> you plan to attend. </span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'>If you have an interest in attending one of the SFMA sessions, please contact Joy Sebastian to let her know your planned attendance. </span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Tahoma","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Tahoma","sans-serif";color:#1F497D'>We are working on a provision for minimal call-in capabilities. Please let me know which session you are interested in conferencing in. We realize the real value of these meetings is the interaction, but we also know that some agencies are not located in the Salem area and cannot commit the travel time. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Tahoma","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Tahoma","sans-serif";color:#1F497D'>We look forward to your participation in these meetings. </span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'>Original message sent March 15, 2011: <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal>Hello Everyone,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>SFMS, SARS and OSPS are partnering to learn from agencies the answers to the following questions:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal style='margin-left:.5in'>What functionality are agencies looking for in a financial system, datamart, and payroll system that they do not have today?<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We are excited about the opportunities and directions the answers to this question will provide us. We do not have additional resources, but we may be able to find creative ways to meet your needs. We are ready for the challenge. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We have scheduled three meetings as follows:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Novice* 1:30 to 4:30 on 4/28 in DAS Exec Building, Conference Room A<o:p></o:p></p><p class=MsoNormal>Expert** 1:30 to 4:30 on 5/3 in DAS Exec Building, Conference Room A<o:p></o:p></p><p class=MsoNormal>Manager*** 1:30 to 4:30 on 5/10 in DAS Exec Building, Conference Room A<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The meetings will be broken into three distinct sections <o:p></o:p></p><p class=MsoNormal> 1:30 - 2:30 SFMA discussions<o:p></o:p></p><p class=MsoNormal> 2:30 – 3:30 Datamart discussions<o:p></o:p></p><p class=MsoNormal> 3:30 – 4:30 OSPS discussions <o:p></o:p></p><p class=MsoNormal>Agency staff will only be expected to attend the section or sections that are relevant. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The meetings objectives are to accurately capture agencies’ suggestions regarding the less than ideal functionalities of the systems. Follow-up meetings or communications will be sent to assure we heard you correctly and then to discuss options for solutions. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>SCD wants to extend a special thank you to Catherine Webber who has graciously volunteered her time to be the neutral third party and to help us be successful with this project. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>*For the purposes of these meetings a <b>novice</b> is defined as a State of Oregon employee that has been using the system for one to five years. It is important for us to capture the kinds of data entry and other related challenges you experience.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>**For the purposes of these meetings an <b>expert</b> is defined as a State of Oregon employee that has been using the system for more than five years and is performing complex transactions. We want to know what types of transactions or reporting mechanisms create the most stress for you and why. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>***For the purposes of these meetings a <b>manager </b>is responsible for the work of others. We want to know what tools, reports, and/or screens would make your life easier? <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Please let me know the attendance plans for your agency. <o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Have a great day!<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Times New Roman","serif"'>Joy Sebastian, MA<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Times New Roman","serif"'>Deputy State Controller</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Times New Roman","serif"'>State Controller's Division</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Times New Roman","serif"'>Department of Administrative Services</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Times New Roman","serif"'>503-373-1044 ext. 228</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial","sans-serif"'>Data Classification: Level 2 - Limited</span><span style='font-size:10.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> </span><span style='font-size:10.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>