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<TITLE>Payroll Crosswalks 11-13 Biennium and 11-12 Fiscal Year</TITLE>
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<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT FACE="Times New Roman">MEMORANDUM</FONT></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B><FONT FACE="Times New Roman">To:</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">Agency Fiscal, Accounting and Payroll Officers</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT FACE="Times New Roman">From:</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">John Radford, Administrator State Controller’s Division</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"> <FONT FACE="Times New Roman">Sandy Ridderbusch, Manager Oregon Statewide Payroll Services</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT FACE="Times New Roman">Date:</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">May 23, 2011</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT FACE="Times New Roman">Subject:</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">Payroll Crosswalks 11-13 Biennium and 11-12 Fiscal Year</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><U></U></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><U><FONT FACE="Times New Roman">Setting Labor Cost Crosswalks for 11-13 </FONT></U></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">For agencies who track their payroll labor costs for the 11-13 Biennium and/or the 11-12 Fiscal Year, OSPS would be happy to enter the labor cost changes for you. To do so, we must have your instructions by</FONT></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B> <FONT FACE="Times New Roman">Thursday June 30, 2011</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Changes will be uploaded to the personnel system (PPDB), and then into the OSPA. Changes will be effective in both systems July 1, 2011, for the payroll period July paid August 2011 (actual pay date 8/1/11)</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><U></U></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B><U><FONT FACE="Times New Roman">Formatting Your Request</FONT></U></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Please use the following format for your requested changes. Please do not insert spaces or hyphens between numbers. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I)</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Old 12 digit cost structure a New 12 digit cost structure</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"> </SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Example: YYPPPPPIIIII a YYPPPPPIIIII</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">We are also able to process biennial indicator "blanket changes":</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Example: </FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">11</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">XXXXXXXXXX a 1</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">3</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">XXXXXXXXXX</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">If your request is simply to change the biennial indicator from 11 to 13 on</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U> <FONT FACE="Times New Roman">all</FONT></U></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> employee records, you may make that request in an e-mail. If you have a number of cost structure changes to be made, our preference is to have them in an Excel spreadsheet attached to your e-mail. In either case, please include your</FONT></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B> <FONT FACE="Times New Roman">agency name and number, contact name and phone number</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">and send this information to</FONT></SPAN><SPAN LANG="en-us"> </SPAN><A HREF="mailto:sandy.ridderbusch@state.or.us"><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U><FONT COLOR="#0000FF" FACE="Times New Roman">sandy.ridderbusch@state.or.us</FONT></U></SPAN><SPAN LANG="en-us"></SPAN></A><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><U><FONT FACE="Times New Roman">Default Process</FONT></U></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">OSPS will send a reminder on or about June 20 about the deadline for submitting crosswalks for 11-13. If we have not received information or instructions from your agency by the deadline June 30, 2011, we will set up a default crosswalk to change the biennial indicator from 11 to 13 on all payroll labor cost numbers. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B> </B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">If you have any questions about this process, please contact Sandy Ridderbusch at (503) 373-0198. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Thank you. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B></B></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT SIZE=2 FACE="Times New Roman">Note</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">: In order to save copy and distribution costs we are sending out this notice over several e-mail networks. If you receive multiple copies of this message, we apologize.</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> </SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN></P>
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