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<TITLE>Unclaimed Property / Stale-Dated Checks</TITLE>
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<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">Hello</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">everyone</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">,</FONT></SPAN></P>
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<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">Your E701-030-A OUSTANDING CHECKS TO BE PURGED FROM CHECK RECON report which lists outstanding checks, issued prior to July 1, 2009, that have become stale-dated is now on your PDF reports menu. If you do not see this report under your Quarterly and Yearly Run menu, then you do not have any stale dated checks. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Prior to OSPS reporting these checks as Unclaimed Property to the Division of State Lands, state agencies must exercise due diligence in an effort to find the rightful owner of the check</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> (reference ORS 98.352)</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">. Your goal is to contact the payee, request that they cash the check or assist them in completing a</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> Lost Check Replacement Form</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Agencies Due Diligence Responsibilities</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">Required for checks with a value of $100 or more (</FONT></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT FACE="Times New Roman">highly recommend for all checks</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">)</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT> <FONT FACE="Times New Roman">Required for</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U> <FONT FACE="Times New Roman">all current</FONT></U></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> employees regardless of the amount of the check. (</FONT></SPAN><SPAN LANG="en-us"><B></B></SPAN><SPAN LANG="en-us"><B><FONT FACE="Times New Roman">You cannot turn over to State Lands if a current employee or vendor/Agency</FONT></B></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">)</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT> <FONT FACE="Times New Roman">Make at least one attempt to contact the owner of the check</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U> <FONT FACE="Times New Roman">no later than September 15, 2011</FONT></U></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">You may not charge the check owner for your efforts</FONT></SPAN></P>
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<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">Effective Methods to Locate Payee if Not a Current Employee</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">Phone directories</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT> <FONT FACE="Times New Roman">Internet</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT> <FONT FACE="Times New Roman">Letter to last known address</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT> <FONT FACE="Times New Roman">State records</FONT></SPAN></P>
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<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Retain Documentation of Your Efforts</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">Keep records of your search for 5 years</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT> <FONT FACE="Times New Roman">Document phone calls to or from the payee</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT> <FONT FACE="Times New Roman">Letters to or from the payee</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Symbol">·<FONT FACE="Courier New"> </FONT></FONT> <FONT FACE="Times New Roman">Returned mail</FONT></SPAN></P>
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<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">By</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U> <FONT FACE="Times New Roman">September 15, 2011,</FONT></U></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> complete your due diligence in attempting to locate the owner of the check. If a check needs to be cancelled or rewritten, please send to OSPS with the appropriate form</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U> <FONT FACE="Times New Roman">prior to October 1, 2011</FONT></U></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">. Also,</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U> <FONT FACE="Times New Roman">no later than October 1 return a copy of your original list with notations regarding the results of your efforts</FONT></U></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">If you have any questions regarding the list, appropriate forms, timelines or responsibilities</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">please</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">contact Pauline Lewis</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">at</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">503-373-0252 or</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">by</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">email</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> to</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"></FONT></SPAN><SPAN LANG="en-us"> </SPAN><A HREF="mailto:Pauline.lewis@state.or.us"><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U><FONT COLOR="#0000FF" FACE="Times New Roman">Pauline.lewis@state.or.us</FONT></U></SPAN><SPAN LANG="en-us"></SPAN></A><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Thank</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> you</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> for your cooperation</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman"> and attention to this annual task</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">.</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
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<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">Sandy Ridderbusch</FONT></SPAN></P>
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<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">Sandy Ridderbusch, Manager</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">Oregon Statewide Payroll Services</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">DAS State Controller's Division</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">Phone: (503)</FONT><FONT SIZE=2 FACE="Times New Roman"></FONT> <FONT SIZE=2 FACE="Times New Roman">373-0198 Fax: (503)</FONT><FONT SIZE=2 FACE="Times New Roman"></FONT> <FONT SIZE=2 FACE="Times New Roman">378-3518</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">OSPS Help Desk:</FONT><FONT SIZE=2 FACE="Times New Roman"> (503)378-6777</FONT><FONT SIZE=2 FACE="Times New Roman"> </FONT></SPAN><SPAN LANG="en-us"> </SPAN><A HREF="mailto:OSPS.Help@das.state.or.us"><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U></U></SPAN><U><SPAN LANG="en-us"></SPAN></U><U><SPAN LANG="en-us"><FONT COLOR="#0000FF" SIZE=2 FACE="Times New Roman">mailto:OSPS.Help@das.state.or.us</FONT></SPAN></U><SPAN LANG="en-us"></SPAN></A><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman"> </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">Visit Our Online Resource Center:</FONT><FONT SIZE=2 FACE="Times New Roman"></FONT> <FONT SIZE=2 FACE="Times New Roman"></FONT></SPAN><SPAN LANG="en-us"> </SPAN><A HREF="http://oregon.gov/DAS/SCD/OSPS"><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U></U></SPAN><U><SPAN LANG="en-us"></SPAN></U><U><SPAN LANG="en-us"><FONT COLOR="#0000FF" SIZE=2 FACE="Times New Roman">http://oregon.gov/DAS/SCD/OSPS</FONT></SPAN></U><SPAN LANG="en-us"></SPAN></A><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
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