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<TITLE>OSPA Closed July 1, 2011</TITLE>
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<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">Good afternoon,</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">OSPA will not be available Friday morning, July 1, 2011. The payroll application must be offline while OSPS, HRSD Systems and Services</FONT><FONT FACE="Times New Roman"> (PPDB), and Public Employee</FONT><FONT FACE="Times New Roman">’</FONT><FONT FACE="Times New Roman">s Benefit Board transfer approximately 4,000 employee records from agencies 10000-DHS, 10700-DAS, 44000-DCBS, and 44200-PHPP to</FONT> <FONT FACE="Times New Roman">the</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">recently</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#1F497D" FACE="Times New Roman"></FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT FACE="Times New Roman">established Oregon Health Authority (agency 44300). </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">We will bring OSPA up as soon as t</FONT><FONT FACE="Times New Roman">his conversion is complete, which we are anticipating to be no later than 1:00 pm on Friday. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">We have scheduled two manual check processing runs for Thursday, June 30th. The normal morning run with check request submission cut off of 12:00 noon and the</FONT><FONT FACE="Times New Roman"> second run with a 2:30 pm cut off so checks will be ready for pick up by 4:00 pm. The afternoon run will allow agencies to submit additional P370 check requests because OSPA will not be available Friday morning to print P370 screens.</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">We have also schedu</FONT><FONT FACE="Times New Roman">led a late manual check run for July 1st, after the payroll system is back online to assist in getting out any additional pay day checks that needed to be rewritten. The check request submission cutoff will be 2:30 pm so checks can be ready for pick up b</FONT><FONT FACE="Times New Roman">y</FONT><FONT FACE="Times New Roman"> 4:00 pm.</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Hopefully, the additional late check processing runs on June 30th and July 1st will be enough to meet manual check processing needs for your agency.</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">OSPS apologizes for the inconvenience having the system offline may create for agency payroll </FONT> <FONT FACE="Times New Roman"> especially with July 1st being a pay day as well as the beginning of the new biennium. The change of biennium is one of the reasons these employee transfers need to occur July 1st. The positions need to be abolished from the losing agencies and establi</FONT><FONT FACE="Times New Roman">s</FONT><FONT FACE="Times New Roman">hed under agency 44300 for the budget structures.</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT FACE="Times New Roman">Thank you,</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT FACE="Times New Roman">Sandy</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">Sandy Ridderbusch, Manager</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">Oregon Statewide Payroll Services</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">DAS State Controller</FONT><FONT SIZE=2 FACE="Times New Roman">’</FONT><FONT SIZE=2 FACE="Times New Roman">s Division</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">Phone: (503) 373-0198 Fax: (503) 378-3518</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2 FACE="Times New Roman">Visit our Online Resource Center: </FONT></SPAN><SPAN LANG="en-us"> </SPAN><A HREF="http://oregon.gov/DAS/SCD/OSPS"><SPAN LANG="en-us"><U><FONT COLOR="#0000FF" SIZE=2 FACE="Times New Roman">http://oregon.gov/DAS/SCD/OSPS</FONT></U></SPAN><SPAN LANG="en-us"></SPAN></A><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> </SPAN></P>
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