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<TITLE>REMINDER: Payroll Crosswalks 11-13 Biennium</TITLE>
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<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us">Hello everyone,</SPAN></P>
<P DIR=LTR><SPAN LANG="en-us">This is a reminder that OSPS will need to receive your labor cost crosswalk information for the 11-13 biennium no later than June 30th, if you would like us to load these change on your agency’s behalf.</SPAN></P>
<P DIR=LTR><SPAN LANG="en-us">Many of you have already submitted this information – thank you. For those of you that have not</SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> had the opportunity to do so</SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us">, please see</SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> the</SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> original message below</SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> for more detail</SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us">.</SPAN></P>
<P DIR=LTR><SPAN LANG="en-us">Thank you and enjoy your weekend.</SPAN></P>
<P DIR=LTR><SPAN LANG="en-us">Sandy</SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2>Sandy Ridderbusch, Manager-Oregon Statewide Payroll Services / State Controller's Division - (503) 373-0198</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT SIZE=2>Visit Our Online Resource Center: <A HREF="http://oregon.gov/DAS/SCD/OSPS">http://oregon.gov/DAS/SCD/OSPS</A></FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#002060">From: osps-news-bounces@listsmart.osl.state.or.us [<A HREF="mailto:osps-news-bounces@listsmart.osl.state.or.us">mailto:osps-news-bounces@listsmart.osl.state.or.us</A>] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Sent: Monday, May 23, 2011 3:01 PM</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">To: Osps-news@listsmart.osl.state.or.us</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Subject: OSPS E-News ~ Payroll Crosswalks 11-13 Biennium and 11-12</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#002060">Fiscal Year</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#002060">To: Agency Fiscal, Accounting and Payroll Officers</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">From: John Radford, Admini</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#002060">strator State Controller</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#002060">’</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#002060">s Division</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"> <FONT COLOR="#002060">Sandy Ridderbusch, Manager Oregon Statewide Payroll Services</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Date: May 23. 2011</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#002060">Subject:</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#002060"> Payroll Crosswalks 11-13 Biennium and 11-12 Fiscal Year</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> </SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> </SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Setting Labor Cost Crosswalks for 11-13 </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">For agencies who track their payroll labor costs for the 11-13 Biennium and/or the 11-12 Fiscal Year, OSPS would be happy to enter the labor cost changes for you. To do so, we must have your instructions by Thursday June 30, 2011.</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060"> </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Changes will be uploaded to the personnel system (PPDB), and then into the OSPA. Changes will be effective in both systems July 1, 2011, for the payroll period July paid August 2011 (actual pay date 8/1/11).</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Formatting Your Request</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Please use the following format for your requested changes. Please do not insert spaces or hyphens between numbers. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I)</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Old 12 digit cost structure a New 12 digit cost structure</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060"> </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Example: YYPPPPPIIIII a YYPPPPPIIIII</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">We are also able to process biennial indicator "blanket changes":</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Example: 11XXXXXXXXXX a 13XXXXXXXXXX</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">If your request is simply to change the biennial indicator from 11 to 13 on all employee records, you may make that request in an e-mail. If you have a number of cost structure changes to be made, our preference is to have them in an Excel spreadsheet attached to your e-mail. In either case, please include your agency name and number, contact name and phone number and send this information to</FONT></SPAN><SPAN LANG="en-us"> </SPAN><A HREF="mailto:sandy.ridderbusch@state.or.us"><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U><FONT COLOR="#0000FF">sandy.ridderbusch@state.or.</FONT></U></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><U><FONT COLOR="#0000FF">us</FONT></U></SPAN><SPAN LANG="en-us"></SPAN></A><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"><FONT COLOR="#002060">.</FONT></SPAN><SPAN LANG="en-us"></SPAN><SPAN LANG="en-us"> <FONT COLOR="#002060"> </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Default Process</FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">OSPS will send a reminder on or about June 20 about the deadline for submitting crosswalks for 11-13. If we have not received information or instructions from your agency by the deadline June 30, 2011, we will set up a default crosswalk to change the biennial indicator from 11 to 13 on all payroll labor cost numbers. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060"> </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">If you have any questions about this process, please contact Sandy Ridderbusch at (503) 373-0198. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060">Thank you. </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060"> </FONT></SPAN></P>
<P DIR=LTR><SPAN LANG="en-us"><FONT COLOR="#002060" SIZE=2>Note: In order to save copy and distribution costs we are sending out this notice over several e-mail networks. If you receive multiple copies of this message, we apologize.</FONT></SPAN><SPAN LANG="en-us"> </SPAN></P>
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