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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><font size=2 color="#1f497d" face="Times New Roman"><span style='font-size:11.0pt;font-family:"Times New Roman","serif";color:#1F497D'>Good morning,<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 color="#1f497d" face="Times New Roman"><span style='font-size:11.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 color="#1f497d" face="Times New Roman"><span style='font-size:11.0pt;font-family:"Times New Roman","serif";color:#1F497D'>The following information and attachment are being forwarded to OSPS News recipients at the request of DAS HRSD. Please share as appropriate within your agencies.<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 color="#1f497d" face="Times New Roman"><span style='font-size:11.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 color="#1f497d" face="Times New Roman"><span style='font-size:11.0pt;font-family:"Times New Roman","serif";color:#1F497D'>Thank you,<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 color="#1f497d" face="Times New Roman"><span style='font-size:11.0pt;font-family:"Times New Roman","serif";color:#1F497D'>Sandy<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 color="#1f497d" face="Times New Roman"><span style='font-size:11.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></font></p><div><p class=MsoNormal><font size=1 color="#1f497d" face="Times New Roman"><span style='font-size:9.0pt;font-family:"Times New Roman","serif";color:#1F497D'>Sandy Ridderbusch, Manager<o:p></o:p></span></font></p><p class=MsoNormal><font size=1 color="#1f497d" face="Times New Roman"><span style='font-size:9.0pt;font-family:"Times New Roman","serif";color:#1F497D'>Oregon Statewide Payroll Services<o:p></o:p></span></font></p><p class=MsoNormal><font size=1 color="#1f497d" face="Times New Roman"><span style='font-size:9.0pt;font-family:"Times New Roman","serif";color:#1F497D'>(503) 373-0198<o:p></o:p></span></font></p></div><p class=MsoNormal><font size=2 color="#e36c0a" face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#E36C0A'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 color="#1f497d" face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>********************************************************************************************************************</span></font><font face=Arial><span style='font-family:"Arial","sans-serif"'><o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>DATE: December 20, 2011<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>TO: All HR and Payroll Personnel<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>FROM: Cindy Forest, DAS HRSD<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>SUBJECT: Template letter for PEBB/LWOP/Protected Leave<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Please forward this email to the appropriate individuals in your agency who work with FMLA/OFLA, Workers’ Comp and Military Leave. <o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The Federal Family and Medical Leave Act (FMLA), state workers’ compensation laws, and state law relating to military leave require an employer to continue to pay its portion of an eligible employee’s insurance premium payments under certain circumstances while an employee is on these types of leaves. Each employee is required to pay 5% for the core benefit plan premium (health, dental, vision, and $5,000 life insurance) plus 100% of any surcharges associated with the employee’s plan (HEM, tobacco, spouse). If an employee is in a leave without pay status, whether by choice or because they have exhausted their accrued paid leave, the employee is still responsible to pay their portion of the premium, any surcharges associated with their plan, and optional insurances. <o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>This letter provides instruction to the employee on how to make payments for their core insurance benefits and their optional insurances<font color="#1f497d"><span style='color:#1F497D'><o:p></o:p></span></font></span></font></p><p class=MsoNormal><font size=2 color="#1f497d" face="Times New Roman"><span style='font-size:11.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The letter requires the agency to fill in dates and amounts before sending it to the employee. <o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>If you have employees who are currently on LWOP and in a protected leave you need to send them a letter also. Because January is so close, the agency may need to make the employee’s portion of the insurance premium, for the January insurance and come to an agreement with the employee as to how the agency will be reimbursed. Please contact DOJ (at your agency’s cost) for assistance with collecting from an employee who is currently on LWOP and protected leave. <o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>This letter is the result of combined efforts of HRSD, Statewide Payroll, PEBB and DOJ. <o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></font></p><p class=MsoNormal><font size=2 face="Arial Rounded MT Bold"><span style='font-size:10.0pt;font-family:"Arial Rounded MT Bold","sans-serif"'>Cindy Forest</span></font><o:p></o:p></p><p class=MsoNormal><font size=2 face="Arial Rounded MT Bold"><span style='font-size:10.0pt;font-family:"Arial Rounded MT Bold","sans-serif"'>Senior HR Consultant</span></font><o:p></o:p></p><p class=MsoNormal><font size=2 face="Arial Rounded MT Bold"><span style='font-size:10.0pt;font-family:"Arial Rounded MT Bold","sans-serif"'>DAS, Human Resource Service Division</span></font><o:p></o:p></p><p class=MsoNormal><font size=2 face="Arial Rounded MT Bold"><span style='font-size:10.0pt;font-family:"Arial Rounded MT Bold","sans-serif"'>503-373-7062<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'> <o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face="Arial Rounded MT Bold"><span style='font-size:10.0pt;font-family:"Arial Rounded MT Bold","sans-serif"'>Data Classification: Level 2 and 3</span></font><o:p></o:p></p><p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'> <o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face="Lucida Sans"><span style='font-size:10.0pt;font-family:"Lucida Sans","sans-serif"'>*****CONFIDENTIALITY NOTICE*****<o:p></o:p></span></font></p><p class=MsoNormal><font size=2 face="Lucida Sans"><span style='font-size:10.0pt;font-family:"Lucida Sans","sans-serif"'>This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. </span></font><o:p></o:p></p><p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p></div></body></html>