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<p class="MsoNormal"><span style="color:#1F497D">Good afternoon,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I am forwarding this to our payroll professionals at the request of the DAS Chief Human Resource Office.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Katherine Bremser</span></b><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><br>
</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Training Coordinator</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><br>
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Oregon Statewide Payroll Services</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><br>
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Financial Business Systems</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><br>
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Enterprise Goods and Services</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><br>
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Department of Administrative Services</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"> <br>
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">503-373-0738</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"> <br>
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Online Resource Center:
<a href="http://oregon.gov/DAS/EGS/FBS/OSPS/">http://oregon.gov/DAS/EGS/FBS/OSPS/</a>
<br>
Data Classification: Level 1 - Published</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> FOREST Cynthia L * CHRO
<br>
<b>Sent:</b> Monday, October 08, 2012 3:18 PM<br>
<b>Subject:</b> HB 2020/4131 Vacation Excess<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Date: October 8, 2012<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">To: Agency Human Resource and Payroll Offices<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">From: Donna Bennett<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> Chief Human Resource Officer<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""> Department of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Subject: Employees with Excess Vacation Leave Resulting from HB 2020 or 4131<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal">Management, Unclassified and Classified Unrepresented Service employees affected by HB 2020 or 4131 may experience a decrease in the maximum accrual cap for their vacation hours if they are changed to represented or unrepresented status.
For example, management service employees may accrue up to 350 vacation hours, but SEIU represented employees may accrue up to 325 vacation hours. We encourage agencies to permit these employees to use their excess vacation hours prior to their change of
class or REPR codes. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">However, in the event an employee is unable to use their excess vacation, agencies should place all vacation hours that are above the employee’s new vacation balance maximum into the employee’s Personal Business Leave account.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Statewide Payroll<span style="color:#1F497D"> </span>will enable the payroll system to allow these hours to be accepted starting
<u>October 17, 2012</u>. Agency payroll will need to manually transfer the excess vacation leave hours
<b>before </b>employees are reclassified or subject to a REPR code change. If employees have already experienced a loss in vacation leave due to HB 2020 or 4131, agencies should place the equivalent of the lost vacation leave hours into the employee’s Personal
Business Leave account. If you are unable to access the employee’s Personnel Business Leave account, please contact the Statewide Payroll Services Help Desk for assistance.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Employees will be able to use this leave as they would Personal Business Leave. This leave must be used by June 30, 2013 or it will be lost.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Questions should be directed to:<o:p></o:p></p>
<p class="MsoNormal">Tom Perry, Labor Relations Manager at 503-378-4201<o:p></o:p></p>
<p class="MsoNormal">Cindy Forest, Sr. Human Resource Consultant at 503-373-7062<o:p></o:p></p>
<p class="MsoNormal">Sandy Ridderbusch, Oregon State Payroll System Manager at 503-373-0198<o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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