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<p><span style="font-family:"Calibri","sans-serif"">Good Afternoon!<o:p></o:p></span></p>
<p><b><u><span style="font-family:"Calibri","sans-serif"">Setting Labor Cost Crosswalks for 13-15 </span></u></b><span style="font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">For agencies who track their payroll labor costs for the 13-15 Biennium and/or the 13-14 Fiscal Year, OSPS would be happy to enter those labor cost changes for you. To do so, we must have your instructions
by<b> Monday June 24, 2013</b>.<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">Changes will be uploaded to the personnel system (PPDB), and then into OSPA. Changes will be effective in both systems July 1, 2013, for the payroll period July paid August 2013 (actual pay date 8/1/13)<o:p></o:p></span></p>
<p><b><u><span style="font-family:"Calibri","sans-serif"">Formatting Your Request</span></u></b><span style="font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">Please use the following format for your requested changes. Please do not insert spaces or hyphens between numbers.
<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I)<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">Old 12 digit cost structure a New 12 digit cost structure<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif""> Example: YYPPPPPIIIII a YYPPPPPIIIII<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">We are also able to process biennial indicator "blanket changes":<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">Example: 13XXXXXXXXXX a 15XXXXXXXXXX<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">If your request is simply to change the biennial indicator from 13 to 15 on
<u>all</u> employee records, you may make that request in an email. If you have a number of cost structure changes to be made, our preference is to have them in a spreadsheet attached to your email. In either case, please include your<b> agency name and number,
contact name and phone number</b> and send this information to <a href="mailto:seth.lewis@state.or.us">
seth.lewis@state.or.us</a>. <o:p></o:p></span></p>
<p><b><u><span style="font-family:"Calibri","sans-serif"">Default Process</span></u></b><span style="font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">OSPS will send a reminder on or about June 20 about the deadline for submitting crosswalks for 13-15. If we have not received information or instructions from your agency by the deadline June 24, 2013, we
will set up a default crosswalk to change the biennial indicator from 13 to 15 on all payroll labor cost numbers.
<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">If you have any questions about this process, please contact Seth Lewis at (503) 373-0259.
<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif"">Thank you. <o:p></o:p></span></p>
<p><b><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">Note</span></b><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">: In order to save copy and distribution costs we are sending out this notice over several e-mail networks.
If you receive multiple copies of this message, we apologize.</span><span style="font-family:"Calibri","sans-serif"">
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Seth Lewis<o:p></o:p></p>
<p class="MsoNormal">Senior System Analyst<o:p></o:p></p>
<p class="MsoNormal">DAS/EGS/FBS/Oregon Statewide Payroll Services<o:p></o:p></p>
<p class="MsoNormal">503.373.0259 - direct<o:p></o:p></p>
<p class="MsoNormal">503.378.3518 - fax<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:seth.lewis@state.or.us">seth.lewis@state.or.us</a><o:p></o:p></p>
<p class="MsoNormal">Visit Our Online Resource Center: <a href="http://cms.oregon.egov.com/DAS/EGS/FBS/OSPS/Pages/index.aspx">
State of Oregon: Oregon Statewide Payroll Services</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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