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<p class="MsoNormal"><span style="color:#1F497D">Forwarded on behalf of CHRO.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">Seth Lewis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Senior System Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">DAS/EGS/FBS/Oregon Statewide Payroll Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">503.373.0259 - direct<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">503.378.3518 - fax<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="mailto:seth.lewis@state.or.us"><span style="color:blue">seth.lewis@state.or.us</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Visit Our Online Resource Center:
<a href="http://cms.oregon.egov.com/DAS/EGS/FBS/OSPS/Pages/index.aspx"><span style="color:blue">State of Oregon: Oregon Statewide Payroll Services</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Statewide Announcements
<br>
<b>Sent:</b> Tuesday, October 15, 2013 8:18 AM<br>
<b>To:</b> AGENCY HEADS; Agency Heads - Brds_Commissions<br>
<b>Cc:</b> Agency_Heads_Asst_Dist<br>
<b>Subject:</b> Action Needed Temporary Interruption of Work (includes inclement weather)<br>
<b>Importance:</b> High<o:p></o:p></span></p>
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</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b>To:</b> Agency Directors and Agency Human Resource Managers<o:p></o:p></p>
<p class="MsoNormal"><b>From:</b> Chief Human Resources Office<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;text-indent:.5in">
Department of Administrative Services<o:p></o:p></p>
<p class="MsoNormal"><b>Re:</b> Action required re: Temporary Interruption of Work (includes inclement weather)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In order to prepare for inclement weather or other hazardous conditions, please take the following actions:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Review and follow the directions in State HR Policy 60.015.01 Temporary Interruption of Work and relevant language in applicable collective bargaining agreements - specifically the agency’s role in notifying employees.
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Post on agency bulletin boards <span style="background:yellow;mso-highlight:yellow">
by Nov. 1, 2013</span>, information about where an employee may locate information about closures and curtailment of agency operations.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Send an announcement reminding employees to watch major and local news channels for information about closures and curtailments. Adhere to policy or collective bargaining agreement for specific timelines required to announce closures.
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Communicate with the employees who are required to report to work - those deemed essential to operations in the event of closure or curtailment. Please ensure essential employees understand their role during a curtailment or closure.
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Remind employees to review procedures in the Temporary Interruption of Work policy and any applicable CBA.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The central Building Closure Web page located at: <a href="http://www.oregon.gov/DAS/pages/bldg_close/index.aspx">
http://www.oregon.gov/DAS/pages/bldg_close/index.aspx</a> provides the following information:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Current building closure announcements<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>An employee’s ability to receive text messages or emails about certain building closures<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Resources which include sample posters an agency may customize for printing and posting in the worksite, and a
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">link to the Temporary Interruption of Work policy</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Agency directors and human resource staff should contact CHRO policy unit at
</span><a href="mailto:hrmc.policy@state.or.us"><span style="color:windowtext">hrmc.policy@state.or.us</span></a> for policy questions
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">and their DAS Labor Relations Manager for Collective Bargaining Agreement questions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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