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<p class="MsoNormal"><span style="color:#44546A">Forwarded on behalf of CHRO<o:p></o:p></span></p>
<div class="MsoNormal" align="center" style="text-align:center"><span style="color:#44546A">
<hr size="2" width="100%" align="center">
</span></div>
<p class="MsoNormal"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">TO: All Human Resource, Payroll and PPDB Staff<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">From: Chief Human Resource Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Subject: <b>ACTION REQUIRED</b> - Employees on Leave Without Pay and ACA<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">As indicated at the ACA presentations CHRO has created template letters for those employees who are currently on or going out on Leave Without Pay.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Your agency should run a report to identify employees who:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Have worked 1,560 hours during the Measurement Period (November 1. 2013 – October 31, 2014)
<b><u>AND</u></b><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Are on or going on Leave Without Pay
<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Any employee who fits the criteria above is in a current Stability Period and will need to have their active PEBB benefits reinstated or continued with the agency paying its
portion of the premium effective January 1. 2015. Attached you will find the template letter Important Health Benefits Information Employees on LWOP and the Insurance Self Pay Payroll Letter.
<b>It is the agency’s responsibility</b> to send both letters to the affected employees CHRO is unable to process the letters for your agency. If you have any employee who is in LWOP status and has not worked for the State of Oregon for at least one year please
give CHRO a call.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">In the future please make sure to provide employees who are in a current Stability Period and going out on LWOP both letters, and place copies in the Personnel File.
<u>It is important to remember not turn off their active benefits.<o:p></o:p></u></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy"">Bridget Otto, PHR<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy"">Sr. State Human Resources Consultant<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy"">503-373-7676<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy"">Cell: 503-302-6581<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy""><a href="mailto:Bridget.otto@oregon.gov">Bridget.otto@oregon.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy""><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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