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<p><span style="font-family:"Calibri",sans-serif">Good Afternoon!<o:p></o:p></span></p>
<p><b><u><span style="font-family:"Calibri",sans-serif">Setting Labor Cost Crosswalks for 15-17 </span></u></b><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">For agencies who track their payroll labor costs for the 15-17 Biennium and/or the 15-16 Fiscal Year, *OSPS would be happy to gather the information for those labor cost changes to be entered for you in PPDB.
To do so, we must have your list of changes by<b> Monday June 22, 2015</b>.<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">Changes will be uploaded to the personnel system (PPDB), based on the supplied list, via mass update which will in turn interface into OSPA. Changes will be effective in both systems July 1, 2015, for the July
payroll period with a pay date of 7/31/15. <o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">*The mass update in PPDB will create PA log counts which each agency will be billed for by DAS EHRS.
<o:p></o:p></span></p>
<p><b><u><span style="font-family:"Calibri",sans-serif">Formatting Your Request</span></u></b><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">Please use the following format for your requested changes. Please do not insert spaces or hyphens between numbers. All numbers should be in ‘Text Format.’<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I)<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">Old 12 digit cost structure a New 12 digit cost structure<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif"> Example: YYPPPPPIIIII a YYPPPPPIIIII<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">We are also accepting "blanket changes" to process the biennial indicator:<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">Example: 15XXXXXXXXXX a 17XXXXXXXXXX<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">If your request is simply to change the biennial indicator from 15 to 17 on
<u>all</u> employee and position records, you may make that request in an email. If you have a number of cost structure changes to be made, our preference is to have them in a spreadsheet attached to your email. If updates to the employee record are different
than the position record then a separate list will need to be submitted for both. In either case, please include your<b> agency name and number, contact name and phone number</b> and send this information to
<a href="mailto:seth.lewis@oregon.gov">seth.lewis@oregon.gov</a>.<o:p></o:p></span></p>
<p><b><u><span style="font-family:"Calibri",sans-serif">Default Process</span></u></b><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif">OSPS will send a reminder on or about June 18 about the deadline for submitting crosswalks for 15-17. If we have not received information or instructions from your agency by the deadline June 22, 2015, we will
set up a default crosswalk to change the biennial indicator from 15 to 17 on all payroll labor cost numbers for both the employee and position records in PPDB. Please double check your list! The mass change process into PPDB does not go through any edits and
will upload numbers from your list even if they are invalid. Any manual changes effective in July 2015 that are entered prior to the upload will be overwritten by the mass update in PPDB.
<span style="color:#548235"><o:p></o:p></span></span></p>
<p><span style="font-family:"Calibri",sans-serif">If you have any questions about this process, please contact me.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal">Seth Lewis<o:p></o:p></p>
<p class="MsoNormal">Senior System Analyst<o:p></o:p></p>
<p class="MsoNormal">DAS/EGS/FBS/Oregon Statewide Payroll Services<o:p></o:p></p>
<p class="MsoNormal">503.373.0259 - direct<o:p></o:p></p>
<p class="MsoNormal">503.378.3518 - fax<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:seth.lewis@oregon.gov"><span style="color:blue">seth.lewis@oregon.gov</span></a><o:p></o:p></p>
<p class="MsoNormal">Visit Our Online Resource Center: <a href="http://www.oregon.gov/DAS/EGS/FBS/OSPS/Pages/index.aspx">
<span style="color:blue">State of Oregon: Oregon Statewide Payroll Services</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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