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<p class="MsoNormal">Payroll Professionals,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some recently settled Collective Bargaining Agreements have increased the number of hours allowed for payouts of accrued vacation leave, from 250, to 300 hours. This change has not been adopted by EVERY contract. Listed below are the vacation
payout codes and their proper use.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">There are three codes that may be used when paying out accrued vacation. Each have limits regarding the number of hours that can be paid out and each should be used in specific order depending on the number of hours being paid out.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>VAP</b> VAC PAYOFF Payoff of accrued vacation time upon termination or
<b>per specific contract language</b>. Paid at the equivalent hourly rate. <b>250</b> maximum payoff hours allowed.
<b>Use VAP prior to using VAQ or VAL</b>.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>VAQ</b> VA PAY ADD’L Used in conjunction with VAP to pay vacation hours above 250 when allowed
<b>per CBA</b> or agency policy for Lottery, Judicial, Legislative Branch, Firefighter, and AEE benefit packages.
<b>100</b> maximum payoff hours allowed. <b>Use VAQ prior to VAL, but after VAP</b>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>VAL</b> VA PAY EXTRA Payoff of accrued vacation time for firefighters at termination or
<b>per specific contract language</b>. Paid at the equivalent hourly rate. <b>274
</b>maximum payoff hours allowed. Use VAP and VAQ prior to using VAL.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="Default"><span style="font-size:11.0pt">One important note. <b>DO NOT</b> use pay type code VAM to pay out accrued vacation leave. VAM is a specific code used when an employee chooses to donate leave to the Military Donated Leave Program. It is
</span><span style="font-size:11.0pt">entered with a corresponding P070 MMNN deduction for zero tax and income affect. Payouts using VAM do not have income tax withheld and will result in a net pay negative for the employee when the error is corrected.<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">If you have further questions regarding these codes, please contact the OSPS help desk for assistance.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Seth Lewis<o:p></o:p></p>
<p class="MsoNormal">Senior System Analyst<o:p></o:p></p>
<p class="MsoNormal">DAS/EGS/FBS/Oregon Statewide Payroll Services<o:p></o:p></p>
<p class="MsoNormal">503.373.0259 - direct<o:p></o:p></p>
<p class="MsoNormal">503.378.3518 - fax<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:seth.lewis@oregon.gov"><span style="color:blue">seth.lewis@oregon.gov</span></a><o:p></o:p></p>
<p class="MsoNormal">Visit Our Online Resource Center: <a href="http://www.oregon.gov/DAS/EGS/FBS/OSPS/Pages/index.aspx">
<span style="color:blue">State of Oregon: Oregon Statewide Payroll Services</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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