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<p class="MsoNormal">Good morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Reminder about manual check requests this week, for ongoing employees, to date them for January 1<sup>st</sup>. Two primary examples would be for timesheet out of balance and timesheet corrections. December dates should be used when there
is a separation in state service.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">You may release the checks prior to January 1<sup>st</sup> provided you have the employee sign the attached early release form. This form includes the information that should an employee cash the check prior to January 1, 2016 this will
cause them to receive a corrected W2 for both the 2015 and 2016 tax years.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are attaching a copy of the early release for you to use.<o:p></o:p></p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
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<p class="Default"><span style="font-size:11.0pt;color:windowtext">Please note the following in regards to P010 dates.<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:#5F2120"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:#5F2120">DECEMBER DATES <o:p>
</o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">You can ask OSPS staff members to enter, change or delete December dates. Write “please set P010 dates” on your manual check request. If you are not ordering a manual check, send an email to the OSPS Help Desk.
To set December dates for terminations at the agency level, wait for personnel to process the PA.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><i><span style="font-size:11.0pt;color:#923533">DECEMBER P010 DATE AFTER DECEMBER RUN 1
</span></i><span style="font-size:11.0pt">-- If you are considering requesting a December P010 date after December Run 1 final, consider the following:
<o:p></o:p></span></p>
<p class="Default" style="margin-bottom:8.65pt;text-indent:.5in"><span style="font-size:11.0pt;font-family:Wingdings">§
</span><span style="font-size:11.0pt">Does the P190 Payroll Register Data screen show a December set?
<o:p></o:p></span></p>
<p class="Default" style="margin-bottom:8.65pt;text-indent:.5in"><span style="font-size:11.0pt;font-family:Wingdings">§
</span><span style="font-size:11.0pt">If it does, did that set calculate taxes for the new tax year?
<o:p></o:p></span></p>
<p class="Default" style="text-indent:.5in"><span style="font-size:11.0pt;font-family:Wingdings">§
</span><span style="font-size:11.0pt">If it is an ACH, do you have time to send in an ACH stop?
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default" style="page-break-before:always"><span style="font-size:11.0pt">If the answer to all of these questions is "YES," first reverse the check or cancel the ACH that created the set. Then you can ask OSPS to set December P010 dates.
<o:p></o:p></span></p>
<p class="Default" style="page-break-before:always"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">If there is no P190 set for December Run 1, P010 dates can be set.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><i><span style="font-size:11.0pt;color:#923533">REMOVING A DECEMBER P010 DATE
</span></i><span style="font-size:11.0pt">-- If you wish to remove a December check date for an employee who still works for the agency:
<o:p></o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.7pt;margin-left:.5in">
<span style="font-size:11.0pt;font-family:Wingdings">§ </span><span style="font-size:11.0pt">See if there is an existing P190 set in the old tax year, the action needs to be reversed/addressed before requesting removal
<o:p></o:p></span></p>
<p class="Default" style="text-indent:.5in"><span style="font-size:11.0pt;font-family:Wingdings">§
</span><span style="font-size:11.0pt">Ask OSPS to delete the date <o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="Default"><i><span style="font-size:11.0pt;color:#923533">SEPARATIONS IN DECEMBER
</span></i><span style="font-size:11.0pt">-- If a separating employee will receive his/her final pay during December, we need to include that payment in the current year’s W-2. We can force the wages into the current year by entering December FINAL CHECK ISSUED
and FINAL CHECK PERIOD ENDING dates on the P010 screen. <o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="color:#923533">TRANSFERS IN DECEMBER </span>
</i>-- Do not request check dates for December if an employee is transferring from one state agency to another. The IRS considers all State of Oregon agencies as one employer. Without check dates, OSPA will combine the December wages from both agencies into
the December paid January wages and report them in the next tax year.<span style="font-size:9.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any questions about this or anything else please contact our Help Desk at 503.378.6777 ‘0’ or by email<span style="font-family:"Tahoma",sans-serif">
</span><a href="mailto:osps.help@oregon.gov">osps.help@oregon.gov</a>. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Seth Lewis<o:p></o:p></p>
<p class="MsoNormal">Interim Manager<o:p></o:p></p>
<p class="MsoNormal">DAS/EGS/FBS/Oregon Statewide Payroll Services<o:p></o:p></p>
<p class="MsoNormal">503.373.0259 - direct<o:p></o:p></p>
<p class="MsoNormal">503.378.3518 - fax<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:seth.lewis@oregon.gov"><span style="color:blue">seth.lewis@oregon.gov</span></a><o:p></o:p></p>
<p class="MsoNormal">Visit Our Online Resource Center: <a href="http://www.oregon.gov/DAS/EGS/FBS/OSPS/Pages/index.aspx">
<span style="color:blue">State of Oregon: Oregon Statewide Payroll Services</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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