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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Payroll Professionals,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Here are some examples of the new error messages that will be on the ‘E120-052A Payroll Exception Report’ that is generated for both prelim and final payroll runs. These messages
are related to the SEIU and PERS PU changes. Please note agencies who do not have SEIU employees may see these errors for employees transferring into your agency. I’ve attached an up close screen shot of the P030 and where to find the Range Option code.
Hint: start in the upper left hand corner of the screen.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The first step is to determine whether or not the employee is both a SEIU and a PERS participating member.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo1"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">If yes, then the Range Option code should be ‘P’ and the P010 ‘RTMT STAT’ should be ‘E’.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo1"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">If they are SEIU and
<b><u>NOT</u></b> a PERS participating member then the Range Option code could be ‘A’ or ‘E’ and the P010 ‘RTMT STAT’ field should be ‘N’.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo1"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">For non-SEIU employees then the Range Option code could be ‘A’ or ‘E’ and the P010 ‘RTMT STAT’ field could be ‘D’ or ‘N’.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Below are examples of the error messages you could see on your exception reports. The first part falls under the ‘Payroll Items’ section and the other part is under the ‘Message’
section.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="704" height="37" id="_x0000_i1025" src="cid:image001.jpg@01D24498.1A571C80"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l4 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The error message above first tells you that the ‘Ben Pkg’ – ‘XX’, ‘RNG’ or Range Option code is – ‘A’, the ‘RET ST’ or ‘RTMT STAT’ ‘ on the P010 code is - “E”, and
the date is related to the P010 entry. (In this example all of the 9’s represent an ongoing date)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l4 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The second part informs you that a “Fatal Error” has occurred which means that without fixing the mismatch the employee is at risk of not getting paid. This error message
also informs you of the mismatch which needs to be fixed. (The ‘Non SEIU Employee’ error message means that the Ben Pkg ‘XX’ and the Range Option code ‘E’ are mismatched)
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l4 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">To correct this error, the P010 ‘RTMT STAT’ must be changed from an ‘E’ to a ‘D’. Management service employees have the PERS PU still paid by the employer.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="702" height="25" id="_x0000_i1026" src="cid:image002.jpg@01D24498.1A571C80"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">This error message is for a SEIU
<b><u>temp</u></b> employee; Ben Pkg ‘XO’. Since the Range Option code shown above is an ‘E’ and the P010 ‘RTMT STAT’ code ‘D’ are mismatched, a fatal error message has been generated.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">To correct this you will need to change the Range Option code in PPDB to a ‘P’ and the P010 ‘RTMT STAT’ must be changed to an ‘E’.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="744" height="25" id="_x0000_i1027" src="cid:image003.jpg@01D24498.1A571C80"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">This error message is for management service employees; Ben Pkg ‘XX’. In this example, the Range Option code ‘A’ and the P010 ‘RTMT STAT’ code ‘E’ are mismatched.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">To correct this type of error, you will need to change the P010 ‘RTMT STAT’ code to a ‘D’.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">This error differs from the prior examples because with this example we have an employee who has switched from SEIU represented to management service mid-month and
within the same agency. For the month in which the transfer/transition was made the P010 ‘RTMT STAT’ code must be switched to a ‘D’ in order to avoid the fatal error message.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="670" height="27" id="_x0000_i1028" src="cid:image004.jpg@01D24498.1A571C80"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo5"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">This error is for a SEIU employee; Ben Pkg ‘O1’. In this example, the Range Option code ‘P’ and the P010 ‘RTMT STAT’ code ‘D’ are mismatched.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo5"><![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">In order to correct this change the P010 ‘RTMAT STAT’ code must be changed to an ‘E” and since this employee is SEIU represented their PERS PU is to be paid by the
employee. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal">If you have any questions about this or anything else please contact our Help Desk at 503.378.6777 ‘0’ or by email
<a href="mailto:osps.help@oregon.gov">osps.help@oregon.gov</a>.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal">Seth Lewis<o:p></o:p></p>
<p class="MsoNormal">Manager<o:p></o:p></p>
<p class="MsoNormal">DAS/EGS/FBS/Oregon Statewide Payroll Services<o:p></o:p></p>
<p class="MsoNormal">503-373-0198, direct<o:p></o:p></p>
<p class="MsoNormal">503-378-3518, fax<o:p></o:p></p>
<p class="MsoNormal">503-378-6777, OSPS Help Desk<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:seth.lewis@oregon.gov"><span style="color:blue">seth.lewis@oregon.gov</span></a><o:p></o:p></p>
<p class="MsoNormal">Visit Our Online Resource Center: <a href="http://www.oregon.gov/das/Financial/Payroll/Pages/Index.aspx">
<span style="color:blue">State of Oregon: Oregon Statewide Payroll Services</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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