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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">Good afternoon,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">For agencies who track their payroll labor costs for the 17-19 Biennium and/or the 17-18 Fiscal Year, OSPS would be happy to gather the information for those labor cost changes to
be entered for you in PPDB. To do so, we must have your list of changes by Monday June 19, 2017.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">Changes will be uploaded to the personnel system (PPDB), based on the supplied list, via mass update which will in turn interface into OSPA. Changes will be effective in both systems
July 1, 2017, for the July payroll period with a pay date of <span style="color:#44546A">
8/01</span>/17.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Courier New"">Formatting Your Request<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">Please use the following format for your requested changes. Please do not insert spaces or hyphens between numbers. All numbers should be in 'Text Format.'<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">Old 12 digit cost structure a New 12 digit cost structure<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""> Example: YYPPPPPIIIII a YYPPPPPIIIII<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">We are also accepting "blanket changes" to process the biennial indicator:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">Example: 17XXXXXXXXXX a 19XXXXXXXXXX<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">If your request is simply to change the biennial indicator from 17 to 19 on all employee and position records, you may make that request in an email. If you have a number of cost
structure changes to be made, our preference is to have them in a spreadsheet attached to your email. If updates to the employee record are different than the position record then a separate list will need to be submitted for both. In either case, please
include your agency name and number, contact name and phone number and send this information to
<a href="mailto:geri.l.greeno-sanders@oreogn.gov">geri.l.greeno-sanders@oreogn.gov</a>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Courier New"">Default Process<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">OSPS will send a reminder on or about June 16 about the deadline for submitting crosswalks for 17-19. If we have not received information or instructions from your agency by the
deadline June 16, 2017, we will set up a default crosswalk to change the biennial indicator from 17 to 19 on all payroll labor cost numbers for both the employee and position records in PPDB. Please double check your list! The mass change process into PPDB
does not go through any edits and will upload numbers from your list even if they are invalid. Any manual changes effective in July 2017 that are entered prior to the upload will be overwritten by the mass update in PPDB.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">If you have any questions about this process, please contact me.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#2F1444">Geri Greeno-Sanders<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#2F1444">OSPS Senior System Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#2F1444">DAS/EGS/FBS/Oregon Statewide Payroll Services<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#2F1444">(503) 373-0259 – direct<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#2F1444">(503) 378-3518 – fax
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#271137"><a href="mailto:geri.l.greeno-sanders@oregon.gov"><span style="color:#0563C1">geri.l.greeno-sanders@oregon.gov</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><a href="http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx"><span style="color:#0563C1">www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx</span></a>
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