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<title>Workday Project Newsletter: January 2018: TEST</title>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Forwarded on behalf of HRIS:</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">January 2018 | Workday Project Newsletter<o:p></o:p></span></h3>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/HR/Pages/HRIS.aspx"><span style="color:#1D5782;text-decoration:none"><img border="0" width="540" height="68" id="_x0000_i1025" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2017/09/1563285/1534751/banner-with-approved-logo-9-21-17_crop.png" alt="Workday Newsletter Banner"></span></a><o:p></o:p></p>
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<p class="MsoNormal"><img border="0" width="32" height="32" id="_x0000_i1026" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<h2 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">The countdown to Workday go-live begins<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Himalaya Rao-Potlapally, Project Intern, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Want to track the status of the Workday Project? The road map below outlines the project team's journey to go-live in June including the
groups we will engage with at each step of the way. Click on the road map to access a larger, PDF version that you can save, bookmark or print!
<o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20roadmap.pdf"><span style="color:#1D5782;text-decoration:none"><img border="0" width="540" height="382" id="_x0000_i1027" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/01/1763935/1732567/roadmap-timeline-for-newsletter-photo-1-30-18-v-0-4_crop.png" alt="Simplified road map"></span></a><o:p></o:p></p>
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<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1028" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Coming soon: 'Change Management for Managers' workshop<o:p></o:p></span></h2>
<p class="gdp" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.75pt;margin-left:0in">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Tammy Maddalena, Business Training Co-Lead, and Cecil Owens, Organizational Change Manager, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Managers play the most critical role in leading individual employees and organizations through change. The Workday Project’s upcoming workshop,
“Change Management for Managers,” focuses on the power of individual coaching, the idea that managers are “employees first” and techniques for managing and leading change.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">As part of this one-day program, participants will contribute to numerous discussions, activities and break-out sessions. Hearing actual
business cases happening in agencies, boards and commissions will provide attendees meaningful context. Participants will learn how to ask powerful questions and coach their staff, allowing all members of their respective organizations to recognize and understand
their own successes, challenges, opportunities, and even the need for change. Learning to coach employees and ask the right questions serve as critical tools that managers need to use in order to help employees create and implement organizational solutions.
The workshop’s goal is for participants to create plans to help lead successful change management efforts within their organizations.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">In addition, the project will provide Train the Trainer sessions between February and March of 2018. Train the Trainer attendees will take
workshop content back to their agencies. Your Workday Project </span><a href="http://www.oregon.gov/das/HR/Documents/Workday%20-%20agency%20readiness%20contacts.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">agency readiness
contacts (ARCs)</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> will distribute more information about these sessions in the coming weeks. For those interested in participating, please contact the Workday Project team
at </span><a href="mailto:chro.hris@oregon.gov"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">chro.hris@oregon.gov</span></a><strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">.</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1029" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Big data collection means big step toward system configuration<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Twyla Lawson, Business Change Manager, Workday Project & Legacy HR Systems Manager</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">In early December,
</span><a href="http://www.oregon.gov/das/HR/Documents/Workday%20-%20agency%20readiness%20contacts.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">agency readiness contacts (ARCs)</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">
diligently helped us collect important organizational information regarding supervisory relationships and employee work locations across the enterprise. We needed this information for the next step in setting up the data for implementation of the Workday system.
Believe it or not, state government had the ability to report on who reports to who within state service, but we didn’t have unit names, division names or official work addresses. Until now!
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">To help accomplish this, the Workday Project partnered with the DAS Chief Financial Office's Capital Finance & Facilities Planning group,
which also needed to capture work location data for its efforts related to state property use. Capital Planning, with a GIS (Geographic Information Systems) tool, helped the project team create an application (available on both computers and smartphones) to
collect the needed information. <o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">ARCs used the application to collect data for over 75 percent of agencies. Of the over 40,000 state employee records, approximately 6,500
were collected directly through the application. The remaining agencies submitted data through a combination of application and spreadsheet data. The graph below outlines the bulk of data submissions over a two-week period.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p> </o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="419" height="172" id="_x0000_i1030" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/01/1759511/1727771/arcgis-data-outline_crop.jpg" alt="ArcGIS data outline"><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p> </o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Together, within a four-week period, we were able to not only collect the data, but also prepare it for our Workday implementation team (IBM).
The Workday Project team thanks all of its ARCs and those who helped with this important effort. A special shout out goes to the Department of Fish and Wildlife and the Department of Education, whose data came in on time and with exceptional quality.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Getting this initial data collected was a significant effort, but it does not stop at collection: the next step is to work closely with ARCs
to ensure that the data is as clean and complete as possible before go-live. Clean and complete data will ensure that business processes have the correct supervisory paths, reporting relationships and much more. Here’s a sneak peek of what state government's
data will look like in an org chart view. So exciting! <o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p> </o:p></span></p>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/HR/Documents/Workday%20-%20Org%20chart%20sneak%20peek.png"><span style="color:#1D5782;text-decoration:none"><img border="0" width="540" height="275" id="_x0000_i1031" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/01/1761134/1729521/org-chart-sneak-peek_crop.png" alt="Org chart ex 2"></span></a><o:p></o:p></p>
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<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1032" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Project overlap is totally a thing, and we're here to clarify it<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Joyce Martinez, Project Manager, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The
</span><a href="http://www.oregon.gov/ODOT/About/Pages/TAMS.aspx"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">TAMS (Time and Attendance Management System) Project</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">,
spearheaded by Oregon Department of Transportation (ODOT), will roll out to four agencies beginning later this year. The four agencies include ODOT, Department of Aviation, Department of Agriculture (ODA), and Department of Environmental Quality (DEQ). The
TAMS Project is also referred to as "Kronos," the name of the software system the project will implement. Kronos' first go-live is with ODOT during December 2018.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Click on the visual below to read a brief summary of the unique and duplicated functionalities provided by the systems at the core of the
Workday and TAMS projects.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20vs%20TAMS%20Project.pdf"><span style="color:#1D5782;text-decoration:none"><img border="0" width="507" height="391" id="_x0000_i1033" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/01/1764093/1732568/workday-project-vs-tams-project_crop.png" alt="Workday vs TAMS"></span></a><o:p></o:p></p>
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Stay informed by following our </span></i></b><a href="https://twitter.com/workdayoregon"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">Twitter</span></i></b></a><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">
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