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<p class="MsoNormal">Happy Friday,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">OSPS has added a new pay code for inclement weather/building closures, IW. Please see statewide policy and your agency’s applicable CBA(s) for details on this code’s application and use.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Items to note regarding this code and its usage in OSPA:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>IW hours do not count as time worked for purposes of overtime calculation (similar to sick leave in SEIU CBA).<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The system will <b><u>not</u></b> prevent an employee from recording more than half a day. (For example an employee could enter 8 hours of IW when they should only per policy/CBA enter 4 hours of IW.)<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>When the IW pay code is used it will show up as a negative leave balance similar to GL, FL and PR.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal">Items 1 & 2 will require manual monitoring by payroll staff and managers, so please keep this in mind when employees use this code.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal">Seth Lewis<o:p></o:p></p>
<p class="MsoNormal">Manager<o:p></o:p></p>
<p class="MsoNormal">DAS/EGS/FBS/Oregon Statewide Payroll Services<o:p></o:p></p>
<p class="MsoNormal">503-373-0198, direct<o:p></o:p></p>
<p class="MsoNormal">503-378-3518, fax<o:p></o:p></p>
<p class="MsoNormal">503-378-6777, OSPS Help Desk<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:seth.lewis@oregon.gov"><span style="color:blue">seth.lewis@oregon.gov</span></a><o:p></o:p></p>
<p class="MsoNormal">Visit Our Online Resource Center: <a href="http://www.oregon.gov/das/Financial/Payroll/Pages/Index.aspx">
<span style="color:blue">State of Oregon: Oregon Statewide Payroll Services</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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