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<title>Workday Project Newsletter: May 2018: TEST</title>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Forwarded on behalf of HRIS:</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> CHRO Workday * DAS
<br>
<b>Sent:</b> Monday, June 04, 2018 5:09 PM<br>
<b>To:</b> wd_ch_ldr@listsmart.osl.state.or.us; wd_arc@listsmart.osl.state.or.us; wd_techcommunity@listsmart.osl.state.or.us; change.management@listsmart.osl.state.or.us; hrexec@listsmart.osl.state.or.us; hrmgr-net@listsmart.osl.state.or.us; recruiters@listsmart.osl.state.or.us;
Hrtech-net@listsmart.osl.state.or.us<br>
<b>Cc:</b> CHRO Workday * DAS <CHRO.Workday@oregon.gov><br>
<b>Subject:</b> Workday Project Newsletter: May 2018<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">May 2018 | Workday Project Newsletter<o:p></o:p></span></h3>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/HR/Pages/HRIS.aspx"><span style="color:#1D5782;text-decoration:none"><img border="0" width="540" height="68" id="_x0000_i1122" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2017/09/1563285/1534751/banner-with-approved-logo-9-21-17_crop.png" alt="Workday Newsletter Banner"></span></a><o:p></o:p></span></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">How are we measuring success?<o:p></o:p></span></h2>
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<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Twyla Lawson, Business Change Manager (Workday Project) and Legacy HR Systems Manager</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">You may be wondering how, when Workday is implemented, Oregon state government will measure implementation success. While each individual
will have their own definition of success, there are six key goals that were identified early on in the project. Each goal has several metrics for success. The six goals and an example of a metric within each goal is presented below:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><img border="0" width="540" height="218" id="_x0000_i1124" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/05/1975473/1997277/2018-05-31-20-37-07_crop.png" alt="6 goals"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">While these measures will not confirm that every positive impact of the overall success of the Workday Project has been achieved, they will
confirm whether or not the overall goals of the project were met. Click here to view the project Steering Committee's full set of
<a href="http://www.oregon.gov/das/HR/Documents/Workday%20Project%20vision,%20goals,%20and%20objectives.pdf">
<span style="color:#D05608">vision, goals and objectives</span></a>. We believe we are on track for success!<o:p></o:p></span></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Project sponsors present update to Legislature<o:p></o:p></span></h2>
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<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Karsyn Mathany, Project Administrative Support, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">State Chief Operating Officer and Department of Administrative Services Director Katy Coba, along with our two executive sponsors, Lisa Sumption
(Director of Oregon Parks and Recreation) and Madilyn Zike (State Chief Human Resources Officer), presented a
<a href="https://olis.leg.state.or.us/liz/2017I1/Downloads/CommitteeMeetingDocument/148718">
<span style="color:#D05608">project update</span></a> last week before the Joint Legislative Committee on Information Management and Technology. Click
<a href="http://oregon.granicus.com/MediaPlayer.php?clip_id=24904"><span style="color:#D05608">here
</span></a>and skip to 25:55 to view their update!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><a href="http://oregon.granicus.com/MediaPlayer.php?clip_id=24904"><span style="color:#1D5782;text-decoration:none"><img border="0" width="540" height="397" id="_x0000_i1126" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/06/1977796/2000652/sponsors-1_crop.jpg" alt="Sponsors II"></span></a><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> <o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The project update includes the following information:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><img border="0" width="540" height="303" id="_x0000_i1127" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/05/1975477/1997279/2018-05-31-21-02-50_crop.png" alt="Joint Committee slide II"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><img border="0" id="_x0000_i1128" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></span></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Coming soon: System testing and previews<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By the Organizational Change Management Unit, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Ever since the Workday go-live date shifted from June to September, the Workday Project team’s Organizational Change Management unit can
now take advantage of its additional time to show users what Workday will look like. A series of discussions and forums designed to provide opportunities to see and test Workday with our actual state government data are scheduled to occur this summer.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Starting with user acceptance testing in June, selected individuals across the enterprise will have an opportunity to get hands-on exposure
to Workday. Subject matter experts will soon execute test scripts that demonstrate how Workday business processes will work when we go live. The test environment will have our “real” sample data, so the test will look and feel very relevant to testers.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">HR Directors and Change Leaders will have an opportunity to attend Change Impact Discussion Forums. At these forums, participants will see
the lifecycle of an employee (i.e. recruit to off-board) with their own data in Workday and many of the changes that occur in between. These sessions will occur during the weeks of June 4 and June 11. Additional previews and facilitated sandbox sessions of
Workday will occur as additional subject matter experts explore their respective functional areas in Workday. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><img border="0" id="_x0000_i1129" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></span></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Agency extracts: The "what" and the "why"<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Roger Dosier, Technical Lead, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The current state government human resources technology and reporting structures cannot provide all of the information that our agencies
need, and many agencies have been operating out of multiple ancillary systems as a result. These efforts will most likely prove duplicative with the functionality that Workday provides. In order to make this transition as smooth as possible, and to accommodate
the needs of our enterprise's IT teams, the Workday Project team will provide three data extract files to select agencies.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The three extract files that will temporarily serve as PPDB look-alike feeds are described here:<o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The first file is a daily transaction file (including those with future effective dates) regarding changes to an agency’s employees.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l1 level1 lfo3">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The second file is a daily full file (this is static picture – often referred to as "top of stack") of all of the agency’s personnel.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l1 level1 lfo3">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The third file is a weekly position data file.
<o:p></o:p></span></li></ol>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">We have been beta testing with Oregon Department of Transportation as well as the Department of Human Services / Oregon Health Authority.
We are now actively rolling out sample files to the <a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20-%20Agency%20extract%20recipients.pdf">
<span style="color:#D05608">26 agencies</span></a> who have requested to receive them. These agencies are currently conducting analyses to determine which of their ancillary systems are duplicative to Workday and can eventually be phased out.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><a href="http://www.oregon.gov/das/HR/Documents/Workday%20Project%20implementation%20schedule.pdf"><span style="color:#1D5782;text-decoration:none"><img border="0" width="540" height="295" id="_x0000_i1130" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/05/1974813/1996525/2018-05-31-12-43-09_crop.png" alt="Budget IV"></span></a><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p> </o:p></span></p>
<p class="gdp" align="center" style="margin-bottom:3.75pt;text-align:center"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Click on the graphic above for a PDF version of our updated implementation schedule!</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/HR/Documents/Workday%20-%20role%20impacts.pdf"><span style="color:#1D5782;text-decoration:none"><img border="0" width="540" height="648" id="_x0000_i1132" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/06/1977795/2000653/roles-graphic-6_crop.png" alt="Roles IV"></span></a><o:p></o:p></span></p>
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<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Click on the infographic above for a PDF version of our high level post-go-live roles overview!</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Hyperlinks<o:p></o:p></span></h2>
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<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Agency extract recipients:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">
<a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20-%20Agency%20extract%20recipients.pdf">
https://www.oregon.gov/das/HR/Documents/Workday%20Project%20-%20Agency%20extract%20recipients.pdf</a><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Blog</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
<a href="https://workdayoregon.blog/">https://workdayoregon.blog/</a><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Implementation schedule:
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><a href="http://www.oregon.gov/das/HR/Documents/Workday%20Project%20implementation%20schedule.pdf">http://www.oregon.gov/das/HR/Documents/Workday%20Project%20implementation%20schedule.pdf</a><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Joint Legislative Committee on Information Management and Technology - May 2018</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
<a href="http://oregon.granicus.com/MediaPlayer.php?clip_id=24904">http://oregon.granicus.com/MediaPlayer.php?clip_id=24904</a><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Project update</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
<a href="https://olis.leg.state.or.us/liz/2017I1/Downloads/CommitteeMeetingDocument/148718">
https://olis.leg.state.or.us/liz/2017I1/Downloads/CommitteeMeetingDocument/148718</a><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Roles infographic</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
<a href="https://www.oregon.gov/das/HR/Documents/Workday%20-%20role%20impacts.pdf">
https://www.oregon.gov/das/HR/Documents/Workday%20-%20role%20impacts.pdf</a><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Twitter</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
<a href="https://twitter.com/workdayoregon">https://twitter.com/workdayoregon</a><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Vision, goals and objectives of the project</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
<a href="http://www.oregon.gov/das/HR/Documents/Workday%20Project%20vision,%20goals,%20and%20objectives.pdf">
http://www.oregon.gov/das/HR/Documents/Workday%20Project%20vision,%20goals,%20and%20objectives.pdf</a><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Website:
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><a href="http://www.oregon.gov/das/HR/Documents/Workday%20Project%20implementation%20schedule.pdf">http://www.oregon.gov/das/HR/Documents/Workday%20Project%20implementation%20schedule.pdf</a><o:p></o:p></span></p>
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<b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">For more information about the project, please visit our
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