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<title>Workday Project Newsletter: June/July 2018: TEST</title>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Forwarded on behalf of the HRIS Project:</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> CHRO Workday * DAS
<br>
<b>Sent:</b> Tuesday, July 10, 2018 5:42 PM<br>
<b>To:</b> wd_ch_ldr@listsmart.osl.state.or.us; wd_arc@listsmart.osl.state.or.us; wd_techcommunity@listsmart.osl.state.or.us; change.management@listsmart.osl.state.or.us; hrexec@listsmart.osl.state.or.us; hrmgr-net@listsmart.osl.state.or.us; recruiters@listsmart.osl.state.or.us;
Hrtech-net@listsmart.osl.state.or.us<br>
<b>Cc:</b> CHRO Workday * DAS <CHRO.Workday@oregon.gov><br>
<b>Subject:</b> Workday Project Newsletter: June/July 2018<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">June/July 2018 | Workday Project Newsletter<o:p></o:p></span></h3>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/HR/Pages/HRIS.aspx"><span style="color:#1D5782;text-decoration:none"><img border="0" width="540" height="68" id="_x0000_i1040" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2017/09/1563285/1534751/banner-with-approved-logo-9-21-17_crop.png" alt="Workday Newsletter Banner"></span></a><o:p></o:p></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Employees take Workday for a test drive<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Cecil Owens, Organizational Change Management Lead, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Employees from 20 state agencies recently participated in Workday User Acceptance Testing (UAT). They helped test business processes in the
new system. Testing these business processes ensures that Workday will operate as configured by the project team on behalf of Oregon state government.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Testers — both independently and in groups — executed various scenarios, including initiating job requisitions, updating personal contact
information, accessing employee work history, and processing leave requests.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Participants were excited by what they saw and how work gets done within Workday. One tester exclaimed, “That was easy!” upon completing
a process. Throughout the sessions, testers provided feedback regarding their experience in the system. Their recommendations will help finalize training and communications activities to prepare state government for Workday.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Next up, from mid-July to early August, agency readiness contacts, with the support of the project team, will validate supervisory reporting
relationships, assign security roles and gather other key data prior to training kicking off in mid-August. Their efforts will help ensure a smooth roll-out of the system at the end of September, less than three months from now!<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="482" height="336" id="_x0000_i1039" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/07/2030050/2065457/uat1_crop.jpg" alt="UAT1"><o:p></o:p></p>
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<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Kaci Bartholomew (Oregon Employment Department), Rhonda Britton (Oregon Judicial Department) and Lori Odovardi (Oregon Judicial Department) are enthused about system testing!</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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"Fantastic Four" to "Magnificent Seven"<o:p></o:p></span></h2>
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<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Anna King, Communications Coordinator, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Scott Ciullo, Shanon Jackson and Emily Martin joined our team in June. All three are on rotation from other job assignments. Check out their
backgrounds and thoughts about Workday in our latest </span><a href="https://workdayoregon.blog/"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">blog post</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">!<o:p></o:p></span></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Recap: Change Impact Discussion Forums<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Karsyn Mathany, Project Administrative Support, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Oregon state government has patiently awaited a sneak peek at Workday. During early June, the first group to get a look with real employee
data* included HR directors and </span><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20-%20contacts%20by%20program%20area.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">Change Leaders</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">. </span><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20agency%20SMEs.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">Workstream
leaders</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> demonstrated how users will navigate Workday, what key system transactions will look like and what information users can expect to have when Workday goes live.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Participants observed how Workday will perform common business processes such as hiring, onboarding, changing jobs within state government,
requesting leave, completing a performance review, and conducting a disciplinary action. Discussions occurred about managing personal data, temporary workers, seasonal workers, job overlap, position descriptions, reports, probationary periods, and I-9 processing.
Participants took this knowledge back to their agencies to help determine how existing processes may need to change to align with the rest of state government. Jenn Schierling (Organizational Change Manager, Workday Project) provided business process documentation
to facilitate the comparison between business processes before and after Workday implementation.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Here's what a couple of discussion forum participants had to say about Workday:<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">“The change impact discussions were valuable because they showed us that this well thought out system isn’t just abstract, it’s real and
I can’t wait for all employees to get their hands on it. I’m not from HR — I’m from IT — and this is just very exciting.” – Courtney Brooks (IT Portfolio Manager, Department of Environmental Quality)<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">“We were talking to a couple of managers this morning about how Workday will trigger things and launch things, and they were getting very
excited. We’re starting to work this into conversations, and it’s going to be great.” – Julie Owens (HR Manager, Department of Veterans' Affairs)<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Overall, discussion forum participants agreed that Workday will provide many opportunities for state government to better understand and
manage employee information through more streamlined business processes, including tracking leave, safety incidents, certifications and licenses, career development planning, and performance review documentation.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">*Data has been heavily redacted in the pre-go-live system previews for employee privacy.</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="526" height="526" id="_x0000_i1036" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/07/2029993/2065459/cidf-collage-1_crop.jpg" alt="CIDF1"><o:p></o:p></p>
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<p class="gdp" align="center" style="margin-bottom:3.75pt;text-align:center"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">From top left to bottom right: Jay Wayland (Business Unit Lead and Human Capital Management Business
Consultant, Workday Project) provides a preview of several HR functions within Workday during the first day of Change Impact Forum Discussions. Shilo Muller (Classification & Compensation / Recruitment Business Consultant, Workday Project) further explains
a functional aspect of Workday after receiving a question from the audience. Sue Williams (Position Data & Budgeting Business Consultant, Workday Project) is all smiles during her preview alongside several project team members. Dan Jones (Absence & Safety
Business Consultant, Workday Project) uses many examples and metaphors to paint a clearer picture of the system. Original photography by Anna King, Communications Coordinator, Workday Project.</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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<h2 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<!--[if gte vml 1]><v:shape id="Picture_x0020_3" o:spid="_x0000_s1027" type="#_x0000_t75" alt="techtalk" style='position:absolute;margin-left:331.1pt;margin-top:0;width:216.75pt;height:116.25pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:5.25pt;mso-wrap-distance-top:0;mso-wrap-distance-right:5.25pt;mso-wrap-distance-bottom:0;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f">
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Tech Talk<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Roger Dosier, Technical Unit Lead, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The project team has worked to ensure Workday data protections are implemented in the best way possible. Many internet-based applications
supported by state government (e.g., ePayroll, PEBB, iLearn, Outlook) have strong security features; Workday will be no exception. Workday will maintain stringent data security standards in order to preserve employee privacy. Please visit
</span><a href="https://www.oregon.gov/das/HR/Documents/Workday%20-%20security%20datasheet.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">Workday’s security datasheet</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">
for more information. <o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Does your agency, board or commission need data extract files in preparation for Workday? Revisit our
</span><a href="https://content.govdelivery.com/accounts/ORDAS/bulletins/1f19e23"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">May edition</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">
of the Workday Project Newsletter for more information and to find out whether your organization is scheduled to receive them.<o:p></o:p></span></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">How do Workday updates work?<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Adopted from Workday, Inc.</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Data in Workday is always up to date because it is accessible and exportable for reporting by employees with the proper security role(s)
on a 24/7 basis. But how is Workday impacted by the need for software updates? Because Workday is entirely cloud-based, system updates are world-wide for all Workday customers. As such, Oregon state government will never lag behind other public entities or
the private sector in terms of system version and quality. The planned Workday support model for state government includes planning for, testing and training on system updates. Below is a depiction of when Workday customers should expect system updates.
<o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="540" height="318" id="_x0000_i1033" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2018/07/2030020/2065461/productionlifecycle_crop.png" alt="ProductionLifecycle1"><o:p></o:p></p>
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set, assess!<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Anna King, Communications Coordinator, Workday Project</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Are you ready for Workday? Tell us in the Agency Readiness Assessment (ARA) that will be sent out to every Oregon state government employee
between late July and early August! This survey aims to (1) gauge how ready members of each branch of government are for the implementation of Workday this fall and (2) provide respondents an avenue to share feedback about the project. The project team released
the first of three ARAs through the project’s </span><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20change%20network.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">Change Network</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">
in November 2017. The third (and final) ARA will be released enterprise-wide 30 to 60 days after Workday goes live.
<o:p></o:p></span></p>
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<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">First ARA</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">: November 2017 (after Workday was chosen as the new HRIS)
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<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Second ARA</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">: July/August 2018 (30-60 days before go-live)
<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l0 level1 lfo3">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Third ARA</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">: November 2018 (30-60 days after go-live)
<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1031" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Hyperlinks<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Blog</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
</span><a href="https://workdayoregon.blog/"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://workdayoregon.blog/</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Change Leaders</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
</span><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20-%20contacts%20by%20program%20area.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://www.oregon.gov/das/HR/Documents/Workday%20Project%20-%20contacts%20by%20program%20area.pdf</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Change Network</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
</span><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20change%20network.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://www.oregon.gov/das/HR/Documents/Workday%20Project%20change%20network.pdf</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Security datasheet</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
</span><a href="https://www.oregon.gov/das/HR/Documents/Workday%20-%20security%20datasheet.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://www.oregon.gov/das/HR/Documents/Workday%20-%20security%20datasheet.pdf</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Twitter</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
</span><a href="https://twitter.com/workdayoregon"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://twitter.com/workdayoregon</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Website</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
</span><a href="https://www.oregon.gov/das/HR/pages/workday.aspx"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://www.oregon.gov/das/HR/pages/workday.aspx</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Workday Project Newsletter - May edition</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">:
</span><a href="https://content.govdelivery.com/accounts/ORDAS/bulletins/1f19e23"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://content.govdelivery.com/accounts/ORDAS/bulletins/1f19e23</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Workstream Leaders:
</span></b><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20agency%20SMEs.pdf"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://www.oregon.gov/das/HR/Documents/Workday%20Project%20agency%20SMEs.pdf</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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<b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">For more information about the project, please visit our
</span></i></b><a href="http://www.oregon.gov/das/hr/pages/workday.aspx"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">website</span></i></b></a><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">.
Stay informed by following our </span></i></b><a href="https://twitter.com/workdayoregon"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">Twitter</span></i></b></a><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">
feed and </span></i></b><a href="https://workdayoregon.blog/"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#D05608">blog</span></i></b></a><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">!</span></i></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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