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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Forwarded on behalf of the WD Team:</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> CHRO Workday * DAS <br>
<b>Sent:</b> Wednesday, December 12, 2018 5:25 PM<br>
<br>
<b>Subject:</b> Instructions for worker photos in Workday <o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Good afternoon all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Workday’s cutting edge organizational chart functionality features employee photos. Employees will be able to upload their own photos into Workday once the system goes live,
but some agencies have expressed interest in mass loading their employees’ photos. Although photos are
<b>not required</b> for every employee in Workday, your agency needs to adhere to the following technical and user guidelines below to ensure voluntary photos are properly uploaded to the system:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Technical information</span><o:p></o:p></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Profile images must be an identifiable portrait of the employee (i.e., no stand-in photo of a pet, no sunglasses, etc.).</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Images cannot exceed 10 MB in storage size.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Workday does not support images in the CMYK color space.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The square aspect ratio (1:1) is recommended in order to minimize white space around the image. An image approximately 200 x 200 pixels produces good results for most
applications within Workday. </span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Workday supports JPG, PNG and GIF formats for profile images. PNG and JPG images produce the best results in terms of size and quality. A transparent background (available
with PNG images but not with JPG images) is optimal, but a solid white background will also do. The format for all of your agency’s employees must be consistent.
</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Each photo should be saved individually with the unique identifier of the individual as the file name (e.g., OR number: OR0229447). Delivery method depends on the number
of photos and file sizes; small photo batches that can be emailed may be sent to
<a href="mailto:workday.help@oregon.gov">workday.help@oregon.gov</a>, and large photo batches that cannot be emailed may be delivered via flash drive to the project building: 1177 Center St NE, Salem, OR 97301.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Each photo should be an appropriate, professional head shot (shoulders and above). Badge photos may be used, if desired. See the sample below:</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><img border="0" width="80" height="83" id="Picture_x0020_2" src="cid:image001.jpg@01D4923E.4EB63A60"><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b>User information (verbiage in Workday)<o:p></o:p></b></p>
<p class="MsoNormal"><span style="color:#00B0F0"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The photo should be clear, of good quality and of a view that is close enough for the colleague to be easily identified.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The colleague should be dressed in appropriate business formal or business casual attire.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Examples of photos that do not meet the guidelines include: caricatures; group photos; vacation photos; sports/hobby photos, photos of pets; etc.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Photos will require manager approval prior to being visible in Workday.
</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Note: The approved photo appears in a colleague's Workday profile and is visible to anyone at Oregon state government who is logged in to Workday.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Please note that while we will do our best to upload these photos before go-live, the project team’s primary focus is launching Workday. During soft launch and after go-live,
the Workday support team will be able to upload employee photos upon agency request. Cutover month details may be reviewed
<span style="color:#44546A"><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20-%20Cutover%20month.pdf">here</a>.</span><o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">The Workday Project team<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">503-934-0995 |
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><a href="mailto:chro.workday@oregon.gov">chro.workday@oregon.gov</a><span style="color:#2E74B5">
<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5"><o:p> </o:p></span></p>
<p class="MsoNormal"><a href="http://www.oregon.gov/das/hr/pages/workday.aspx"><span style="color:windowtext;text-decoration:none"><img border="0" width="240" height="73" id="Picture_x0020_1" src="cid:image002.png@01D4923E.4EB63A60" alt="Simplified signature line - 9.15.17"></span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">Visit our webpage for more project information:
<a href="https://www.oregon.gov/das/HR/pages/workday.aspx">workday.oregon.gov</a><o:p></o:p></span></i></p>
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