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<title>Workday Oregon Newsletter: Spring</title>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Forwarded on behalf of Workday:</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">Spring 2019 | Workday Oregon Newsletter<o:p></o:p></span></h3>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/HR/Pages/HRIS.aspx" target="_blank"><span style="color:#1D5782;text-decoration:none"><img border="0" width="536" height="51" id="_x0000_i1042" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2019/03/2465485/2588575/workday-oregon-banner_crop.png" alt="workdayoregonbanner"></span></a><o:p></o:p></p>
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<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1041" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Goodbye Workday Project, hello Workday Oregon!<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><em><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Joyce Martinez, Project Manager, and Twyla Lawson, Business Change Manager and Legacy HR Systems Manager, Workday Oregon</span></em><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Workday went live for all specialized HR, payroll and budget professionals on February 11, as well as for all other employees and external job applicants
on February 19. Although it's been over 2 months since the full launch, the Workday Oregon program team has far from slowed down.<o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Now that all employees have access to the system, specialized staff are working to make sure employees and external job applicants have the resources
and support necessary to work in, and apply for state government jobs through Workday. The Workday Oregon Help Desk and agency-supported Help Desks have largely focused on the following aspects of post-implementation support:<o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Facilitating the collaboration between payroll and HR staff to ensure employees continue to be correctly paid<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l7 level1 lfo2">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Resetting passwords and associated challenge questions<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l7 level1 lfo2">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Rerouting urgent business processes<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l7 level1 lfo2">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Distinguishing NEOGOV and Workday in terms of internal and external recruitment<o:p></o:p></span></li></ul>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Workday Oregon's Organizational Change Management unit will continue to work closely with the
<a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20change%20network.pdf" target="_blank" title="Workday Oregon Change Network contact information">
<span style="color:#D05608">Change Network</span></a> to gauge post-implementation adoption across the enterprise, coordinate universal and targeted employee communications, and optimize post-implementation support for agencies. As of February 11, Workday Oregon
has been hosting a Command Center for the Change Network during standard business hours, including a daily check-in.<o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Please visit the
<a href="https://www.oregon.gov/das/hr/pages/workday.aspx" target="_blank" title="Workday Oregon program homepage">
<span style="color:#D05608">Workday Oregon website</span></a> for comprehensive team contact information as well as training materials geared toward all employees, supervisory managers, and specialized roles. Workday Oregon looks forward to gathering your feedback
and answering your questions!<o:p></o:p></span></p>
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<p class="MsoNormal"><img border="0" width="553" height="266" id="_x0000_i1037" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2019/03/2482661/2611304/img-0852-copy_crop.jpg" alt="gov2"><o:p></o:p></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Governor Kate Brown Says "Thank You!"<o:p></o:p></span></h2>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The Workday Oregon team was graced with a visit from Governor Kate Brown on March 25, giving her an opportunity to say thank you, meet the faces behind
what is now Workday Oregon, and see an overview of the new system, including some of the new features, settings, and capabilities.<o:p></o:p></span></p>
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myth, more legend<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><em><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Twyla Lawson, Business Change Manager and Legacy HR Systems Manager, Workday Oregon</span></em><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">With a software launch of this scale, the rumor mill is sure to churn! We would like to take the opportunity to bust some myths Workday Oregon has recently
heard.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Myth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Limited Duration positions will
automatically end at the end of the fiscal year because of Workday.<o:p></o:p></span></p>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Truth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Absolutely not. Only the budgets for LD positions will expire at the end of the biennium, just like they
did in the previous HR system (PPDB). If an employee is in an LD position and has questions regarding their position, the best person for the employee to speak to is their immediate supervisor or their HR office. The Workday Oregon team is working to provide
further clarity to HR and budget professionals over the next few weeks.<o:p></o:p></span></li></ul>
<p style="margin-bottom:3.75pt"><strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Myth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Agencies cannot fill positions that have not
been budgeted/approved in Workday.<o:p></o:p></span></p>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Truth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> If you do not have an approved budgeted position in Workday yet or have another reason to fill a position
that is non-budgeted, the position can be filled by creating and using a non-budgeted position within Workday. (Remember, PICS is still the system of record for determining whether or not a position has been budgeted.) –The Workday team is working on improving
the process to pull information out of PICS and load it into Workday in the most effective way possible. The process is much like the previous PICS roll process. We appreciate your patience as we refine this part of the process.<o:p></o:p></span></li></ul>
<p style="margin-bottom:3.75pt"><strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Myth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> RDCs are going away.<o:p></o:p></span></p>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Truth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Report Distribution Codes (RDC) and Payroll Distribution Codes (PDCs) are not going away! Please continue
to use these codes the same way you used them in PPDB. These codes are needed for reporting and for payroll. If you have questions about the RDC or PDC codes, contact your HR office.<o:p></o:p></span></li></ul>
<p style="margin-bottom:3.75pt"><strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Myth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Workday only processes 1,500 records a day.<o:p></o:p></span></p>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Truth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> The record processing parameters set around the payroll interface during implementation were conservatively
restricted to run for no longer than two hours. Now that we are live, Workday Oregon has adjusted to these parameters and implemented an enhancement that greatly increases the record processing volume for the payroll interface. Please note: Not all actions
performed in Workday will go to payroll. Agencies should not be concerned about completing too many transactions in one day and should complete the actions needed.<o:p></o:p></span></li></ul>
<p style="margin-bottom:3.75pt"><strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Myth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> The Workday Oregon team keeps taking Workday
functionality away from agencies.<o:p></o:p></span></p>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Truth:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> As soon as Workday Oregon discovered that certain actions were not sending correctly through our payroll
integration, the Workday team put in protective measures for those actions. Most items, for which we put in place special controls, have now reverted back to agency users to manage. For example, benefits codes (known as Union/Representation in Workday) and
labor cost code changes. In short, the Workday Oregon team is working hard to ensure the actions keyed in Workday flow correctly to our payroll system.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><img border="0" width="32" height="32" id="_x0000_i1035" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<p class="MsoNormal"><img border="0" width="170" height="137" id="_x0000_i1034" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2019/04/2521814/2649009/free-horse-racing-tips_crop.jpg" alt="Tips "><o:p></o:p></p>
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<strong><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Can't log in?</span></u></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Try using the "Forgot Password" feature on the Workday sign-in dialogue box. If you can’t
login you can contact your Security Partner to assist you. If no one is available please contact us at
<a href="mailto:Workday.Help@oregon.gov"><span style="color:#D05608">Workday.Help@oregon.gov</span></a>
<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l1 level1 lfo8">
<strong><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Experiencing weird issues?</span></u></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> It could be because you are using multiple tabs and the action is already complete
on one of those tabs, or you are using an out of date browser version. It does seem to our Help Desk team that Workday tends to work best in Google Chrome and Mozilla Firefox browsers.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><img border="0" width="32" height="32" id="_x0000_i1033" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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</v:shape><![endif]--><![if !vml]><img width="230" height="201" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2019/03/2465705/2588578/2019-03-20-14-44-19_crop.jpg" align="right" hspace="7" alt="briefcase" v:shapes="Picture_x0020_3"><![endif]><span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">NEOGOV
and Workday: Two systems, one goal<o:p></o:p></span></h2>
<p class="gdp" style="margin-bottom:3.75pt"><em><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Anna King, Communications Coordinator, Workday Project</span></em><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Workday now serves as the internal and external system for recruitment. The program team has received many inquiries regarding the transition from NEOGOV
to Workday. Your NEOGOV profile and previously submitted applications are still viewable through
<a href="http://www.governmentjobs.com"><span style="color:#D05608">www.governmentjobs.com</span></a> with your NEOGOV credentials. You may still receive email notifications for jobs posted in NEOGOV before February 19 that are finalizing their selection process.
However, you must go directly to <a href="http://www.governmentjobs.com"><span style="color:#D05608">www.governmentjobs.com</span></a> to complete the recruitment process for all NEOGOV job postings.<o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Internal applicants
<strong><span style="font-family:"Arial",sans-serif">should</span></strong> apply for state government positions through their
<a href="https://wd5.myworkday.com/wday/authgwy/oregon/login.htmld"><span style="color:#D05608">employee Workday portal</span></a>. When preparing to apply for an opening, the employee should review and update the information in the Career section of their
profile. The job history and education tabs allow for resume parsing to easily complete this task from an existing document. If an existing employee on-boards as an external candidate account, it will associate the same identifying information with two separate
Workday profiles. Should this occur, it will need to be corrected to ensure only one profile exists within Workday for the individual. <o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">In Workday, once an external applicant’s initial profile has been created, the next time they apply they are given the option of using their last application
or uploading a new resume or CV. By using their last application, all contact information remains in the system. Workday's resume parsing functionality aims to quickly place information from your resume into the most appropriate fields within the application.
For optimal resume parsing, Workday Oregon recommends applicants upload a basic PDF or Word document without fancy headers, footers, bullet points, etc.<o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">For questions regarding specific job postings, candidates may want to contact the recruiter/recruiting team responsible for the opening.<o:p></o:p></span></p>
<p style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">As was the case with NEOGOV, Oregon state government is excited to recruit and maintain top notch talent through Workday!<o:p></o:p></span></p>
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<p class="MsoNormal"><img border="0" width="32" height="32" id="_x0000_i1032" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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</v:shape><![endif]--><![if !vml]><img width="213" height="213" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2019/03/2465811/2588579/2019-03-20-15-37-19_crop.jpg" align="left" hspace="7" alt="questionmarks" v:shapes="Picture_x0020_4"><![endif]><span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Did
you know?<o:p></o:p></span></h2>
<p style="margin-bottom:3.75pt"><em><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">By Jenn Schierling, Organizational Change Manager, Workday Oregon</span></em><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Payroll is still the system of record for timekeeping, while</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Workday is the new tool for requesting leave. Payroll
sends updated time balances to Workday on a monthly basis. In essence, Workday captures the act of requesting leave, regardless of your work schedule. Workday defaults to 8-hour days, but as long as you adjust the quantity of hours captured in your leave request
to reflect the proper amount of hours, this functionality will work for you. <o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l9 level1 lfo9">
<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The Workday Project was only phase I of the enterprise system modernization effort!</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> The plan for phase II is
a modern time tracking and payroll system that will be integrated with Workday. This will allow employees to submit leave requests and enter time simultaneously.<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l9 level1 lfo9">
<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Comments are necessary for requesting leave in Workday.</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Before you can click "Submit" for a leave request, you
must include a comment in the comment box next to the cloud icon above the "Submit" button. Submitting an additional comment in the pop-up dialogue box through which you can adjust the quantity of hours for the leave request is not necessary in order to submit
a leave request. Beginning May 1, 2019, Workday will provide fields in absence requests for start/stop time, which will be great for partial day absences. <o:p></o:p></span></li></ul>
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<p class="MsoNormal"><img border="0" width="32" height="32" id="_x0000_i1031" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:16.5pt;font-family:"Arial",sans-serif;color:#323232">Hyperlinks<o:p></o:p></span></h2>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20change%20network.pdf" target="_blank" title=""><span style="color:#D05608">Workday Oregon Change Network</span></a>:
<a href="https://www.oregon.gov/das/HR/Documents/Workday%20Project%20change%20network.pdf">
https://www.oregon.gov/das/HR/Documents/Workday%20Project%20change%20network.pdf</a><o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l2 level1 lfo10">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://www.workday.com/en-us/homepage.html" target="_blank" title=""><span style="color:#D05608">Workday website</span></a>:
<a href="https://www.workday.com/en-us/homepage.html">https://www.workday.com/en-us/homepage.html</a><o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l2 level1 lfo10">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://www.governmentjobs.com/" target="_blank" title=""><span style="color:#D05608">Governmentjobs.com portal</span></a>:
<a href="https://www.governmentjobs.com/">https://www.governmentjobs.com/</a><o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l2 level1 lfo10">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/jobs/pages/index.aspx" target="_blank" title=""><span style="color:#D05608">Oregon job opportunities</span></a>:
<a href="https://www.oregon.gov/jobs/pages/index.aspx">https://www.oregon.gov/jobs/pages/index.aspx</a><o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l2 level1 lfo10">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://twitter.com/workdayoregon" target="_blank" title=""><span style="color:#D05608">Workday Twitter feed</span></a>:
<a href="https://twitter.com/workdayoregon">https://twitter.com/workdayoregon</a><o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l2 level1 lfo10">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://workdayoregon.blog/" target="_blank" title=""><span style="color:#D05608">Workday blog</span></a>:
<a href="https://workdayoregon.blog/">https://workdayoregon.blog/</a><o:p></o:p></span></li></ul>
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<p class="MsoNormal"><img border="0" width="32" height="32" id="_x0000_i1030" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<p class="gdp" align="center" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.75pt;margin-left:0in;text-align:center">
<b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">For more information about the project, please visit our
<a href="http://www.oregon.gov/das/hr/pages/workday.aspx"><span style="color:#D05608">website</span></a>. Stay informed by following our
<a href="https://twitter.com/workdayoregon"><span style="color:#D05608">Twitter</span></a> feed and
<a href="https://workdayoregon.blog/"><span style="color:#D05608">blog</span></a>!</span></i></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:6.5pt;font-family:"Arial",sans-serif">QUESTIONS?<br>
<a href="https://www.oregon.gov/DAS/Pages/contact.aspx" target="_blank">Contact Us</a></span><o:p></o:p></p>
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<a href="http://public.govdelivery.com/accounts/USNGBOH/subscriber/new"><span style="font-size:6.5pt;text-decoration:none"><img border="0" width="12" height="12" id="_x0000_i1027" src="https://service.govdelivery.com/banners/GOVDELIVERY/SOCIAL_MEDIA/envelope.gif" alt="Sign up for email updates"></span></a><o:p></o:p></p>
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