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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Forwarded on behalf of Workday:</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> CHRO Workday * DAS <br>
<b>Sent:</b> Friday, June 14, 2019 4:41 PM<br>
<b>To:</b> hrexec@listsmart.osl.state.or.us; hrmgr-net@listsmart.osl.state.or.us<br>
<b>Cc:</b> wd_arc@listsmart.osl.state.or.us<br>
<b>Subject:</b> Biennium Crosswalk – AY21 Labor Costing<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">HR, Payroll, and Budget Professionals,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">T</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">he process for updating labor cost changes for the new biennium with Workday is new. If your
agency is only changing the appropriation year (AY) indicator, <b><u><span style="color:red;background:yellow;mso-highlight:yellow">NO</span></u></b><span style="color:red">
</span>action is needed by the agency. Workday will change all AY19 to AY21 for positons as well as any overrides (Allocation) on the worker.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">If needed, agencies can submit new cost center codes to Workday by sending an email to
<span style="color:#1F497D"><a href="mailto:workday.help@oregon.gov">workday.help@oregon.gov</a></span>. However, if your agency submits a new cost center code for AY19 after
<u>June 28, 2019,</u> it may not be automatically updated to AY21. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">For additional information on labor cost codes within Workday, please view the following resources:
<span style="color:#1F497D"><o:p></o:p></span></span></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black;background:white">Change Costing Allocation (LCC): </span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/HR/Documents/HCM_CoreHR_%20Change%20Costing%20Allocation%20(LCC)_%20JA.pdf"><span style="color:#FD7205;text-decoration:none">job
aid</span></a><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black;background:white">Change or add organizational assignments of a position:</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/HR/Documents/Position%20Management_%20Org%20Assignments%20and%20Default%20Cost%20Center%20on%20a%20Position.pdf"><span style="color:#FD7205;text-decoration:none"> job
aid</span></a><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black;background:white">Cost allocation on a worker:</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/HR/Documents/PositionManagement_Cost%20Allocation%20on%20Worker.pdf"><span style="color:#FD7205;text-decoration:none"> job
aid</span></a><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black;background:white">Cost centers & cost allocations: </span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/HR/Documents/Budget_Cost%20Center%20%20Cost%20Allocations.pdf"><span style="color:#FD7205;text-decoration:none">QRG</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">If an agency wishes to be excluded for the automatic process, they will need to submit a request to Workday no later than
<b><u>June 28, 2019</u></b>.<span style="color:#1F497D"> </span> Please send all request to
<span style="color:#1F497D"><a href="mailto:workday.help@oregon.gov">workday.help@oregon.gov</a>
</span>with the subject line being ‘Exclude Biennium Crosswalk – AY21 Labor Costing,’ otherwise your agency will have them automatically updated to AY21.<span style="color:#1F497D"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Agencies that need to change or restructure cost centers should reach out to Workday as soon as possible due to the increased workload this will take.<span style="color:#1F497D">
</span>Your agency’s HR or Budget offices may need to be prepared to make labor cost changes as we move into the next biennium<span style="color:#1F497D">.</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">If you a have any additional questions, please reach out to
<span style="color:#1F497D"><a href="mailto:workday.help@oregon.gov">workday.help@oregon.gov</a></span>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Thank you,
<span style="color:#1F497D"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">The Workday Oregon team<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">Contact us by email or phone:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5"><a href="https://www.oregon.gov/das/HR/pages/wd-team.aspx">https://www.oregon.gov/das/HR/pages/wd-team.aspx</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="367" height="96" id="Picture_x0020_1" src="cid:image001.png@01D522CF.EDCEB7E0" alt="Workday Oregon signature line"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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