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<p class="MsoNormal"><span style="color:#1F497D">UPDATE:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Working with input from agencies we have refined the solution for the issue from the last Leave Accrual cycle where employees who used CTL or ST had their VA accruals prorated erroneously.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Back on January 14<sup>th</sup> OSPS programmatically made P435 adjustments to the Leave Hours field for each affected employee to give back the erroneously prorated leave. This adjustment was for all of the
affected pay periods, if there were corrections to months prior to December. This was done immediately so employees would have access to use their true VA leave balances.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We also provided the true leave balances to Workday at that time.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">After further consideration, and in collaboration with multiple agencies, it was pointed out that if future correctives were made to December it would cause the prorated leave to be “re-accrued”, effectively
doubling the prorated hours when considering the P435 adjustment already made.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">To alleviate agencies from having to manually track these adjustments for the rest of the year, in case correctives are set for December, and the system gives back the prorated leave a second time, we have a
second adjustment to make.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The next step will be to systematically put an amount in the Remain Adv column of the prior P435 entry for the amount that is attributable to the December Pay Period proration. December correctives will then
be set for those employees, so the system will give back the prorated VA for December, but will be offset by the Remain Adv hours so it doesn’t double the leave given back to the employee, and won’t be an issue going forward. This will be done in time for
January Run 2 and January Leave Accrual.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">In addition, because we are setting the correctives for these employees to fix an issue that was system caused, the agencies will not be charged for those correctives.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">If you have any questions, please feel free to reach out to myself or Jason Robinson, OSPS Manager.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">Matthew Riley, CPA<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#A6A6A6">OSPS Sr. Application Analyst<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#A6A6A6">DAS | Oregon Statewide Payroll Services<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">(503) 373-0254 – direct<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">(503) 378-3518 – fax<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#BFBFBF"><a href="http://oregon.gov/DAS/Financial/payroll/Pages/index.aspx"><span style="font-size:11.0pt;color:#BFBFBF;text-decoration:none">http://oregon.gov/DAS/Financial/payroll/Pages/index.aspx</span></a></span><span style="font-family:"Times New Roman",serif;color:#BFBFBF"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> OSPS-News <osps-news-bounces@listsmart.osl.state.or.us>
<b>On Behalf Of </b>Announcements from OSPS to the users of the Oregon State Payroll Application via OSPS-News<br>
<b>Sent:</b> Tuesday, January 14, 2020 4:39 PM<br>
<b>To:</b> OSPS News (osps-news@listsmart.osl.state.or.us) <osps-news@listsmart.osl.state.or.us><br>
<b>Subject:</b> OSPS E-News ~ FW: Leave Accrual Issue<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">UPDATE: The P435 adjustments will be loaded tonight in PROD. The Workday leave file is currently being validated and we plan to send it over tonight.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The list of impacted employees will be sent out tomorrow morning.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> OSPS-News <<a href="mailto:osps-news-bounces@listsmart.osl.state.or.us">osps-news-bounces@listsmart.osl.state.or.us</a>>
<b>On Behalf Of </b>Announcements from OSPS to the users of the Oregon State Payroll Application via OSPS-News<br>
<b>Sent:</b> Tuesday, January 14, 2020 11:36 AM<br>
<b>To:</b> OSPS News (<a href="mailto:osps-news@listsmart.osl.state.or.us">osps-news@listsmart.osl.state.or.us</a>) <<a href="mailto:osps-news@listsmart.osl.state.or.us">osps-news@listsmart.osl.state.or.us</a>><br>
<b>Subject:</b> OSPS E-News ~ FW: Leave Accrual Issue<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">UPDATE: we have been reviewing the data and have the following game plan.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">P435 adjustment entries: we are finalizing the list of employees and the adjustment amount currently. We will run this in test to validate results. We plan to add these entries tonight.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Workday leave balance file: we will use the adjustment amount used to make the P435 entries and add to the balance on the file which will update Workday leave balances.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">List of impacted employees: once we have tested the P435 adjustments and are good to move forward in production we will send out the list to agency payroll contacts.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Agency specific leave files: if your agency receives a LARS file from DAS OSPS then we are not planning to update that extract file. If you need that file updated then please reach out to us directly.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">January 31 paystubs: the ending balances shown on the paystubs will not include this P435 adjustment. ePayroll will have the most up to date leave balance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">There will be another eNews sent this afternoon with another update.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We apologize for this error and have already corrected the issue so this does not happen again.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Seth Lewis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">DAS Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> OSPS-News <<a href="mailto:osps-news-bounces@listsmart.osl.state.or.us">osps-news-bounces@listsmart.osl.state.or.us</a>>
<b>On Behalf Of </b>Announcements from OSPS to the users of the Oregon State Payroll Application via OSPS-News<br>
<b>Sent:</b> Monday, January 13, 2020 10:51 AM<br>
<b>To:</b> <a href="mailto:osps-news@listsmart.osl.state.or.us">osps-news@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> OSPS E-News ~ Leave Accrual Issue<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We have discovered an issue with the most recent Leave Accrual where VA is being prorated erroneously when the pay code CTL is used . We have our programmers looking into it. We will contact agencies as soon as we find out more information.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif">Matthew Riley, CPA<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#A6A6A6">OSPS Application Analyst<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#A6A6A6">DAS | Oregon Statewide Payroll Services<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif">(503) 373-0254 – direct<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif">(503) 378-3518 – fax<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#BFBFBF"><a href="http://oregon.gov/DAS/Financial/payroll/Pages/index.aspx"><span style="font-size:11.0pt;color:#BFBFBF;text-decoration:none">http://oregon.gov/DAS/Financial/payroll/Pages/index.aspx</span></a></span><span style="font-family:"Times New Roman",serif;color:#BFBFBF"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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