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<p class="MsoNormal"><span style="color:#1F497D">On behalf of Workday, please see below<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">Jason
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">(503) 373-0198 - Desk<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">(971) 900-7688 - Cell<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> hrexec <<a href="mailto:hrexec-bounces@listsmart.osl.state.or.us">hrexec-bounces@listsmart.osl.state.or.us</a>>
<b>On Behalf Of </b>Restricted mailing list for state agency HR Managers responsible for overall HR Management of their agency via hrexec<br>
<b>Sent:</b> Friday, March 27, 2020 1:17 PM<br>
<b>To:</b> <a href="mailto:hrexec@listsmart.osl.state.or.us">hrexec@listsmart.osl.state.or.us</a>;
<a href="mailto:hrmgr-net@listsmart.osl.state.or.us">hrmgr-net@listsmart.osl.state.or.us</a>;
<a href="mailto:Hrtech-net@listsmart.osl.state.or.us">Hrtech-net@listsmart.osl.state.or.us</a>;
<a href="mailto:recruiters@listsmart.osl.state.or.us">recruiters@listsmart.osl.state.or.us</a>;
<a href="mailto:wd_arc@listsmart.osl.state.or.us">wd_arc@listsmart.osl.state.or.us</a>;
<a href="mailto:wd_ch_ldr@listsmart.osl.state.or.us">wd_ch_ldr@listsmart.osl.state.or.us</a>; OSPS Help * DAS <<a href="mailto:OSPS.HELP@oregon.gov">OSPS.HELP@oregon.gov</a>><br>
<b>Subject:</b> [hrexec] Borrowed Leave process available through Workday<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Segoe UI",sans-serif">Good afternoon everyone,</span><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI",sans-serif">The borrowed leave functionality is now available in Workday. We have announced it to all Executive Branch employees using Workday announcements. </span><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">This
communication includes links to the two jobs aids we have created to assist employees through the process.</span><span style="font-family:"Segoe UI",sans-serif"> You are welcome to share this with your employees in any way you see appropriate. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Segoe UI",sans-serif">We will be discussing our all employee communication efforts at the 2 pm HR Director call. We hope you find this information valuable to assist you in supporting your employees during this
difficult time. Here is the message that now displays within Workday: <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A"><o:p> </o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A">You can now request borrowed leave within Workday. This process aligns with the expanded options provided by state government’s recent Letters of Agreement and policy addendum on COVID-19.
For a guide refer <a href="https://www.oregon.gov/das/HR/Documents/Guide%20for%20Leave%20Related%20Absences%20due%20to%20COVID-19%203.17.20.pdf" target="_blank">
<span style="border:none windowtext 1.0pt;padding:0in">Guide for Leave-Related Absences due to COVID-19</span></a>.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch: inherit;line-height:inherit;min-height: 16.08px">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A;border:none windowtext 1.0pt;padding:0in"><o:p> </o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A;border:none windowtext 1.0pt;padding:0in">To request borrowed leave, follow the instructions in the Borrowed Leave Request
<a href="https://www.oregon.gov/das/HR/Documents/GenNav_BorrowedLeaveRequestemployee_JA.pdf" target="_blank">
job aid</a>. </span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch: inherit;line-height:inherit">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A;border:none windowtext 1.0pt;padding:0in">After you request borrowed leave in Workday, your Payroll Partner will manually add the borrowed leave to the Oregon Statewide Payroll Application
(OSPA - the system of record for leave balances), and the leave hours will immediately be available for you to use on your timesheet within ePayroll.
</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch: inherit;line-height:inherit;min-height: 16.08px">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A;border:none windowtext 1.0pt;padding:0in"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A;border:none windowtext 1.0pt;padding:0in">Note: Workday receives updated leave balances from OSPA via an integration on the 15th of each month for balances available as of the 1st of
that month; therefore, the borrowed leave may not be immediately available for requests through Workday, and will need to be requested at a later date. However, this will not prevent you from entering the leave on your timesheet.</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch: inherit;line-height:inherit">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A">If you have questions related to borrowed leave, please contact your agency HR staff (for requests) or payroll staff (for repayment). <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch: inherit;line-height:inherit;min-height: 16.08px">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A">Below are links to the job aids:<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch: inherit;line-height:inherit">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A">For Employees:
<a href="https://www.oregon.gov/das/HR/Documents/GenNav_BorrowedLeaveRequestemployee_JA.pdf" target="_blank">
<span style="border:none windowtext 1.0pt;padding:0in">Borrowed Leave Request, employee</span></a><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white;vertical-align:baseline;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch: inherit;line-height:inherit">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#4A4A4A">For Payroll Partners:
<a href="https://www.oregon.gov/das/HR/Documents/GenNav_BorrowedLeaveRequestPayrollPartnertask_JA.pdf" target="_blank">
<span style="border:none windowtext 1.0pt;padding:0in">Borrowed Leave Request, Payroll Partner task </span></a><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
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