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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a name="_Hlk108522460"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Payroll Professionals,<o:p></o:p></span></a></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_Hlk108522460"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Your E701-030-A OUTSTANDING CHECKS TO BE PURGED FROM CHECK RECON report
which lists outstanding checks, issued prior to July 1, 2020, that have become stale-dated is now on your PDF reports menu. Please make sure you have the report dated 07/12/2022. If you do not see this report under your Quarterly and Yearly Run menu, then
you do not have any stale dated checks.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_Hlk108522460"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Prior to OSPS reporting these checks as Unclaimed Property to the Department
of Treasury, state agencies must exercise due diligence in an effort to find the rightful owner of the check (reference ORS 98.352). Your goal is to contact the payee, request that they cash the check or assist them in completing a Lost Check Replacement
Form.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_Hlk108522460"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Agencies Due Diligence Responsibilities<o:p></o:p></span></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo3"><span style="mso-bookmark:_Hlk108522460">Required for checks with a value of $100 or more (highly recommend for all checks)<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo3"><span style="mso-bookmark:_Hlk108522460">Required for all current employees regardless of the amount of the check. (You cannot turn over to Treasury if a current employee or vendor/Agency)<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo3"><span style="mso-bookmark:_Hlk108522460">Make at least one attempt to contact the owner of the check no later than August 31, 2022<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo3"><span style="mso-bookmark:_Hlk108522460">You may not charge the check owner for your efforts<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_Hlk108522460"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Effective Methods to Locate Payee if Not a Current Employee
<o:p></o:p></span></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l3 level1 lfo6"><span style="mso-bookmark:_Hlk108522460">Phone directories<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo6"><span style="mso-bookmark:_Hlk108522460">Internet<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo6"><span style="mso-bookmark:_Hlk108522460">Letter to last known address<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo6"><span style="mso-bookmark:_Hlk108522460">State records<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo6"><span style="mso-bookmark:_Hlk108522460">Workday<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_Hlk108522460"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Retain Documentation of Your Effort
<o:p></o:p></span></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l2 level1 lfo9"><span style="mso-bookmark:_Hlk108522460">Keep records of your search for 5 years<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l2 level1 lfo9"><span style="mso-bookmark:_Hlk108522460">Document phone calls to or from the payee<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l2 level1 lfo9"><span style="mso-bookmark:_Hlk108522460">Letters to or from the payee
<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l2 level1 lfo9"><span style="mso-bookmark:_Hlk108522460">Returned mail<o:p></o:p></span></li></ul>
<p><span style="mso-bookmark:_Hlk108522460">By August 31, 2022, complete your due diligence in attempting to locate the owner of the check. If a check needs to be cancelled/stopped and rewritten, please send OSPS the appropriate form prior to September 2,
2022. Also, no later than September 15 return a copy of your original list with notations regarding the results of your efforts.<o:p></o:p></span></p>
<p><span style="mso-bookmark:_Hlk108522460">If you have any questions regarding the list, appropriate forms, timeline or responsibilities please contact Tricia Phillips, OSPS Accountant at 971-283-1447 or by email to
</span><a href="mailto:Accountant2.OSPS@DAS.oregon.gov"><span style="mso-bookmark:_Hlk108522460">Accountant2.OSPS@das.oregon.gov</span><span style="mso-bookmark:_Hlk108522460"></span></a><span style="mso-bookmark:_Hlk108522460">.<o:p></o:p></span></p>
<p><span style="mso-bookmark:_Hlk108522460">Thank you for your cooperation and attention to this annual task</span>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you for your time, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D">Bri DeLacy
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Cambria",serif;color:#1F497D">Interim OSPS Payroll Acct. 2<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D">Dept. of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D">Phone: 503-983-8754<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Cambria",serif;color:#1F497D">To avoid delays in responses please use our group email
</span></i><a href="mailto:Accountant2.OSPS@DAS.oregon.gov"><i><span style="font-family:"Cambria",serif">Accountant2.OSPS@DAS.oregon.gov</span></i></a><i><span style="font-family:"Cambria",serif"><o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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