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<p class="MsoNormal">Good morning Payroll Partners,<o:p></o:p></p>
<p class="MsoNormal">For the February run 1 paid March 1 payroll, we are aware of over and under payments related to the “Salary Admin” worktag that was implemented February 10 to correct the mid-month compensation issue. This “Salary Admin” tag was added to
the following time entry codes:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Flex time<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Salary costing overrides (worktags for cost centers, project or grants) <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Holiday<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Competency training (new code)<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Light duty worked (new code)<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Show up time worked (new code)<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Time worked career development (new code)<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Travel for training (new code)<o:p></o:p></li></ul>
<p class="MsoNormal">Employees who had entered flex time, costing overrides or Holiday prior to February 10 were overpaid for those entries. Then if employees made corrections to January time for flex time, costing overrides or Holiday were underpaid on
the March 1 paycheck. Overall, there were approximately 2,200 employees that were possibly over or under paid for February run 1 paid March 1, 2023.
<o:p></o:p></p>
<p class="MsoNormal">DAS is currently fixing the large dollar amount underpayments and they will be marked on the spreadsheet loaded into Workday Drive. There are 2 groups of underpayments, multi-job workers and single job workers.
<o:p></o:p></p>
<p class="MsoNormal">For the multi-job workers that are on job rotations, many of those underpaid are a result of the employee entering time on their additional job position (no pay group) and not their base position. Employees should be entering time on their
base position to be paid correctly. To fix the under payment, these employees will need to enter time worked in January and/or February on their base position.<o:p></o:p></p>
<p class="MsoNormal">We understand that employees had previously entered time on their additional job positions and their pay had not been impacted. However, with the change made on February 10 it is necessary for time to be entered on the base position where
the compensation is assigned to.<o:p></o:p></p>
<p class="MsoNormal">We will be loading a list to Workday Drive for payroll partners to filter by their agency and begin working with employees to correct time. There will be a separate document with instructions included in WD Drive on steps to take when reviewing
the list of employees.<o:p></o:p></p>
<p class="MsoNormal">File path: Payroll Partner Resources > February 2023 > Over and Under Payments<o:p></o:p></p>
<p class="MsoNormal">We apologize for this inconvenience,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">Jason Robinson (he, him, his), CPA<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#A6A6A6">OSPS Manager<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#A6A6A6">DAS | Oregon Statewide Payroll Services<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">(971) 900-7688<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Book Antiqua",serif;color:#1F497D">Data Classification: Level 2 - Limited<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#BFBFBF"><a href="http://oregon.gov/DAS/Financial/payroll/Pages/index.aspx"><span style="font-size:11.0pt;color:#BFBFBF">http://oregon.gov/DAS/Financial/payroll/Pages/index.aspx</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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