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<title>Reimbursement Process for Bank Overdraft Fees Incurred</title>
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<p class="MsoNormal">Hello Payroll Professionals,<o:p></o:p></p>
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<p class="MsoNormal">We’ve had reports that some of you did not receive this message. Sorry if this is a duplication for you.
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<p class="MsoNormal"><b>From:</b> Oregon DAS <Oregon.DAS@public.govdelivery.com> <br>
<b>Sent:</b> Tuesday, June 6, 2023 8:02 AM<br>
<b>To:</b> ROBINSON Jason * DAS <jason.robinson@das.oregon.gov><br>
<b>Subject:</b> Reimbursement Process for Bank Overdraft Fees Incurred<o:p></o:p></p>
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<p align="center" style="text-align:center"><span style="mso-bookmark:gd_top"><em><span style="font-family:"Calibri",sans-serif">Bank Overdraft Fees Related to Payroll Transition Errors Now Reimbursable</span></em><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><img width="782" height="162" style="width:8.1458in;height:1.6875in" id="_x0000_i1033" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2023/01/6981269/statewide-announcements-banner_original.png" alt="image of Oregon Pioneer atop the state Capitol under blue sky and clouds; and the words "><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top">Good morning,<br>
<br>
I wanted to provide you with an important update about the state’s transition to the new payroll and time tracking system. The Department of Administrative Services continues to stabilize the state’s payroll and time tracking system. Part of that process includes
identifying areas where we can assist employees who may have been impacted by payroll errors. We are implementing a process for employees to seek
<strong><span style="font-family:"Calibri",sans-serif">reimbursement for bank overdraft fees</span></strong> that they have incurred as a result of an underpayment or overpayment of wages related to the transition to the new payroll system.<br>
<br>
The state will reimburse bank overdraft fees. If an employee believes additional penalty fees were incurred as a result of an underpayment or overpayment, the employee may submit evidence of those fees and they will be considered for reimbursement.<br>
<br>
Reimbursing these fees is an important step we are taking to rebuild trust. The reimbursement is described in more detail below.<br>
<br>
Thank you again for your patience. We know it has been frustrating. We are working diligently to address any and all issues that arise. We appreciate all you are doing in service to the state.<br>
<br>
Sincerely,<br>
Berri Leslie<o:p></o:p></span></p>
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<h2><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Calibri",sans-serif">Penalty Fee Reimbursement</span></strong></span><span style="mso-bookmark:gd_top"><o:p></o:p></span></h2>
<p><span style="mso-bookmark:gd_top">To request reimbursement for bank overdraft fees incurred by an employee as the result of underpayment or overpayment of wages related to the transition to Workday Payroll, employees will need to complete the following:<o:p></o:p></span></p>
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<span style="mso-bookmark:gd_top">Complete the <strong><span style="font-family:"Calibri",sans-serif">Penalty Fee Reimbursement Request Form</span></strong>, which can be found on the Statewide Accounting & Reporting Services website under Penalty Fee Reimbursement
Resources: </span><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL0ZpbmFuY2lhbC9BY2N0bmcvUGFnZXMvSW5kZXguYXNweCIsImJ1bGxldGluX2lkIjoiMjAyMzA2MDYuNzc4MTQzMTEifQ.qqj_I3SlnLQWIzxdzm-wf3pLrvW5b23U0BwtnsLTZQE/s/2193038648/br/204284065688-l" target="_blank"><span style="mso-bookmark:gd_top">https://www.oregon.gov/das/Financial/Acctng/Pages/Index.aspx</span><span style="mso-bookmark:gd_top"></span></a><span style="mso-bookmark:gd_top">.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="mso-bookmark:gd_top"><strong><span style="font-family:"Calibri",sans-serif">Attach the necessary documentation</span></strong></span><span style="mso-bookmark:gd_top">; detail on necessary documentation is stated on the form.
<u>Please do not include any information other than what is outlined in the form to avoid any unnecessary sharing of personal information.</u>
<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="mso-bookmark:gd_top"><strong><span style="font-family:"Calibri",sans-serif">Submit the form and documentation</span></strong></span><span style="mso-bookmark:gd_top"> to your manager for approval.<o:p></o:p></span></li></ol>
<p><span style="mso-bookmark:gd_top">A separate Penalty Fee Reimbursement Request Form will need to be submitted for each month an employee is requesting reimbursement. For additional instructions on how to complete the form visit:
</span><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL0ZpbmFuY2lhbC9BY2N0bmcvUGFnZXMvSW5kZXguYXNweCIsImJ1bGxldGluX2lkIjoiMjAyMzA2MDYuNzc4MTQzMTEifQ.MZHf8sYJ5kEkSN6UFT8TMLPWiSfACt6wlPi731wX76Y/s/2193038648/br/204284065688-l" target="_blank"><span style="mso-bookmark:gd_top">https://www.oregon.gov/das/Financial/Acctng/Pages/Index.aspx</span><span style="mso-bookmark:gd_top"></span></a><span style="mso-bookmark:gd_top">.<br>
<br>
Managers who will be approving reimbursement request forms can find more information on the verification process on the Statewide Accounting & Reporting Services website under Penalty Fee Reimbursement Resources:
</span><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL0ZpbmFuY2lhbC9BY2N0bmcvUGFnZXMvSW5kZXguYXNweCIsImJ1bGxldGluX2lkIjoiMjAyMzA2MDYuNzc4MTQzMTEifQ.LRXfF2Q5yiYLaRmNKCJCiQH1roWnrx0tnUETw2MXOeM/s/2193038648/br/204284065688-l" target="_blank"><span style="mso-bookmark:gd_top">https://www.oregon.gov/das/Financial/Acctng/Pages/Index.aspx</span><span style="mso-bookmark:gd_top"></span></a><span style="mso-bookmark:gd_top">.<o:p></o:p></span></p>
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